The Ouachita Citizen: Public Notices: Thursday, April 30th, 2009



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Public Notices: Thursday, April 30th, 2009

Public & Legal Notices may be submitted to us at legals@ouachitacitizen.com.

Public Notices Published Thursday, April 30th, 2009

NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Tuesday, May 12, 2009, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, May 12 2009, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
FARM TRACTOR
90 Horsepower-Front Wheel Assist 4x4-No Cab
for the
OUACHITA PARISH CORRECTIONAL CENTER
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
4/16,4/23,4/30
_____________________________________________________________
ADVERTISEMENT FOR BIDS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, 300 St. John Street, Monroe, Louisiana, on or before ten (10:00 AM,) Thursday, May 14, 2009, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) AM, Thursday, May 14, 2008 and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
OLLIE BURNS MEMORIAL BRANCH LIBRARY
AND SOUTHWEST REGIONAL BRANCH LIBRARY
The project includes two new branch libraries, one located at 5601 Hwy 165, Richwood & one at 5775 Hwy 34, West Monroe. Estimated Construction Cost is $4,250,000.00.
A mandatory pre-bid conference for interested Contractors will be held at 10:00 a.m. on Friday, May 1, 2009 at the Main Library located at 1800 Stubbs Avenue, Monroe, Louisiana. Proposals shall only be accepted from Bidders who attend this meeting.
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from HYPERLINK "http://www.aeplans.com" www.aeplans.com Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to Bill Land AIA, the Project Architect at:
HERBERT LAND ARCHITECT INC
1900 Stubbs Avenue, Suite A
Monroe, Louisiana 71201-5752
Bill@LandAIA.com
PH: 318 - 322 - 2694
FAX: 318 - 322 - 2695
All bids must be accompanied by bid security equal to five percent (5%) of the base bid and all alternates, and must be in the form of a certified check, cashier's check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this State. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The Successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State and who is residing in this State, in an amount equal to 100% of the contract amount.
Only Contractors licensed according to Contractor's Licensing Law, R.S. 37:2151-2163, shall be considered if his bid is greater than $50,000.00 and shall show his license number on exterior of Bid Envelope and above his signature or the signature of his duly authorized representative.
No bid may be withdrawn for a period of forty-five (45) days after receipt of bids per Louisiana Revised Statue 38:2215(A).
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
4/16,4/23,4/30
_____________________________________________________________
PUBLIC NOTICES
The Ouachita Parish Police Jury will conduct PUBLIC HEARINGS on May 4th, 2009 at 5:30 p.m., in the Police Jury Meeting Room at the Ouachita Parish Courthouse.
The purpose of the first public hearing will be to receive comments on Ordinance No. 8924 An Ordinance Setting the Franchise Fee to be paid by those entities providing cable or video service within the Parish's Unincorporated Limits under a State-Granted Franchise Authority and Otherwise.
The purpose of the second public hearing will be to receive comments on Ordinance No. 8927 - An Ordinance Creating Road Lighting District No. 34 within the Parish of Ouachita, State of Louisiana, and defining and describing the boundaries thereof.
The purpose of the third public hearing will be to receive comments on Ordinance No. 8928 - An Ordinance Creating Road Lighting District No. 35 within the Parish of Ouachita, State of Louisiana, and defining and describing the boundaries thereof.
The purpose of the fourth public hearing will be to receive comments on Ordinance No. 8929 - An Ordinance Creating Road Lighting District No. 36 within the Parish of Ouachita, State of Louisiana, and defining and describing the boundaries thereof.
All persons who wish to comment, protest or object to any portion of the above mentioned ordinances are urged to attend this meeting.
4/30
_____________________________________________________________
BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 3:00 P.M. C.D.S.T. May 11, 2009, at which time they will be publicly opened and read aloud for:
BID: 13-09
OFFICE SUPPLIES
Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
4/23,4/30
_____________________________________________________________
NOTICE TO BIDDERS
Sealed Bids will be received by the Ouachita Parish School Board, 100 Bry Street, Monroe, Louisiana 71210-1642 until 2:00 P.M., May 26, 2009.
For: Additions to
West Ouachita High School
Cadeville, Louisiana
Bid Number: 52-09
Complete Bidding Documents may be obtained from:
Rice Gregory & Associates APC
PO Box 585 (call 318-366-2601)
West Monroe, Louisiana 71294
Phone: (318) 366-2601
upon deposit of $300 for each set of documents. Depsoit on the first set is fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. The deposit of all other sets of documents will be refunded 50% upon return of documents as stated above.
All bids must be accompanied by bid security equal to five (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method in acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this state, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
The Owner reserves the right to reject any and all bids.
Bids may be submitted electronically through BidSync.
Ouachita Parish School Board
Jack White, President
Attest: Dr. Robert Webber, ED.D, Secretary
4/23,4/30,5/7
_____________________________________________________________
ADVERTISEMENT FOR BIDS
Owner: Prairie Road Water District
2176 Prairie Road
Address
Monroe, LA 71202
Separate sealed Bids for the construction of (briefly describe nature, scope, and major elements of the Work)
Water System Improvements – GAC Treatment Facilities will be received by Prairie Road Water District at the office of Prairie Road Water District’s office, 2176 Prairie Road, Monroe, LA 71202 until 10:00 a.m., (Local Time) Tuesday, June 2, 2009 (year), and then at said office publicly opened and read aloud.
The Contract Documents may be examined at the following locations:
171 Terry Lewis Lane, Eros, LA 71238
2176 Prairie Road, Monroe, LA 71202
Copies of the Contract Documents may be obtained at the Issuing Office of Terry W. Lewis, Consulting Engineer, located at 171 Terry Lewis Lane, Eros, LA 71238 upon payment of $ 75 for each set.
4/28/09 /s/ Dorth Blade, President
4/30,5/7,5/14,5/21,5/28
_____________________________________________________________
SOLICITATION FOR BIDS
Project No.: 670-708
City of West Monroe (herein referred to as the “Owner”) Sealed bids marked “Sealed Bid” LCDBG-FY-2008-City of West Monroe – Sewer Rehabilitation Small Cities Community Development Block Grant Project for Fiscal Year 2008 to be financed by the State of Louisiana CDBG Program will be received by the Owner for the construction of the project described as follows:
West Monroe,Louisiana-LCDBG-FY-2008-City of West Monroe – Sewer Rehabilitation, N. 5th, Coleman, Pine & N. 8th Streets.
Proposals shall be addressed to the West Monroe, and delivered here to the office of the City Clerk, located in the City Hall not later than 10 o’clock a.m. on May 27, 2009. Proposals shall be designated as “Sealed Bid” City of West Monroe, Louisiana – Sewer Rehabilitation Community Development Block Grant Project for Fiscal Year 2009 to be financed by the State of Louisiana CDBG program. All bids must be submitted on the proper bid form. The contractor shall display his contractor’s license number prominently on the outside of the envelope. Any bids received after the specified time and date will not be considered. The sealed bids will be publicly opened and red aloud at 10 o’clock a.m. on May 27, 2009 in the Council Chambers at the West Monroe City Hall located at 2305 North 7th Street, West Monroe, Louisiana. The Information for Bidders, Form of Bid Proposal, Form of Contract, Specifications, Forms of Bid Bond and other contract documents may be examined at the office of the Engineer (S. E. Huey Co.) located at 1111 North 19th Street, Monroe, LA. Copies may be obtained at the office of S. E. Huey Co. located at 1111 North 19th Street, Monroe, Louisiana 71201 upon deposit of $50.00 for each set. Deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the bid documents, if returned in good condition and no later than 10 days after receipt of bids. On other sets of documents furnished to bidders, the deposit less the actual cost of reproduction ($25.00) will be refunded upon return of the bid documents, if returned in good condition, and no later than 10 days after receipt of bids.
Each bidder must deposit with his/her bid, security in the amount, form and subject to the conditions provided in the Information for Bidders. Sureties used for obtaining bonds must appear as acceptable on the Department of Treasury Circular 570.
Attention to Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract, Section 3, Segregated Facilities, Section 109, Executive Order 11246, and all applicable laws and regulations of the Federal Government and State of Louisiana and bonding and insurance requirements.
No bidder may withdraw his/her bid within 60 days after the actual date of the opening thereof.
The Contractor shall begin mobilization of materials within ten (10) working days of the receipt of the Notice to Proceed.
The successful bidder must submit executed copies of certification regarding Equal Employment Opportunity, Section 3 and Segregated Facilities, Section 3 Plan and Certification Concerning Labor Standards.
The successful bidder will be required to execute the Owner’s Standard Form of Agreement/Contract for construction together with the Performance and Payment Bonds within then (10) working days after normal award of contract.
Minority owned firms and small businesses are encouraged to participate.
Any person with disabilities requiring special accommodations must contact the City of West Monroe no later than seven (7) days prior to bid opening.
IN PARTICULAR, BIDDERS SHOULD NOTE THE REQUIRED ATTACHMENTS AND CERTIFICATIONS TO BE EXECUTED AND SUBMITTED WITH THE BID PROPOSAL.
Mayor Dave Norris
4/23,4/30,5/7
_____________________________________________________________
State of Louisiana
Parish of Ouachita
City Court of West Monroe
All Phase Service Co.
Vs: # 32497
Johnny Sanchez
MARSHALS SALE
By virtue if Writ of Fifa issued from the Honorable City Court of the City of West Monroe, Ward 5, Ouachita Parish, State of Louisiana, and to me directed. I have seized and taken into possession and will offer for sale at the North door of the West Monroe City Court Building. Front Door of the West Monroe Marshal’s Office between the legal hours of SALE, Wednesday, May 13th, 2009 the following described property, to wit:
One (1) Phillips Big Screen TV PTV9153 712 RO21C
One (1) Apex TV DF294126394
TERMS OF SALE: Cash, with the benefit of appraisement to the last and highest bidder.
4/30
_____________________________________________________________
State of Louisiana
Parish of Ouachita
City Court of West Monroe
Ouachita Credit Plan, Inc.
Vs: # 33902
Jeremy P. Wheat, ET AL
MARSHALS SALE
By virtue if Writ of Fifa issued from the Honorable City Court of the City of West Monroe, Ward 5, Ouachita Parish, State of Louisiana, and to me directed. I have seized and taken into possession and will offer for sale at the North door of the West Monroe City Court Building. Front Door of the West Monroe Marshal’s Office between the legal hours of SALE, Wednesday, May 13th, 2009 the following described property, to wit:
One (1) 2000 Dodge Neon VIN # 1B3ES46C0YD866926
One (1) Phillips 32” Color TV YA1A0332036948
One (1) Sirios Satellite Home Theater System KL 6006873
TERMS OF SALE: Cash, with the benefit of appraisement to the last and highest bidder.
4/30
_____________________________________________________________
MINUTES OF THE REGULAR MEETING OF THE
WEST MONROE CITY COUNCIL
TUESDAY, APRIL 14, 2009
There was a Regular Meeting of the West Monroe City Council held on Tuesday, April 14, 2009, at 7:00 p.m. in the Council Chambers of the West Monroe City Hall.
Those present were Mayor Dave Norris, Aldermen L. O. Yeager, Alice Pearson, James Bennett, James Brian and Fred Ragland.
The invocation was offered by Mr. L. O. Yeager, Alderman.
There was a motion by Mrs. Pearson, seconded by Mr. Bennett and unanimously carried to approve the minutes of the March 10, 2009, Regular Council Meeting.
There was a motion by Mrs. Pearson, seconded by Mr. Ragland and unanimously carried to approve payment of the March 2009 billings, subject to audit by the Finance Committee.
An ordinance was presented to accept the Louisiana DOTD Crossing Consolidation Program Offer, and to authorize a joint agreement with the KCS Railway Company, acting on behalf of Meridian Speedway, LLC (tabled from March). No action was taken.
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to approve an ordinance to enact Section 7-1024.1, et seq. of the Code of Ordinances, City of West Monroe, relative to establishing protection against ground water contamination (tabled from March). Ordinance 3805:
AN ORDINANCE ENACTING SECTION 7-1024.1, ET SEQ., OF THE CODE OF ORDINANCES, CITY OF WEST MONROE, LOUISIANA, RELATIVE TO THE ESTABLISHING PROTECTION AGAINST GROUND WATER CONTAMINATION; TO PROVIDE AN EFFECTIVE DATE; AND OTHERWISE PROVIDING WITH RESPECT THERETO.
There was a motion by Mr. Bennett, seconded by Mrs. Pearson and unanimously carried to approve an ordinance to authorize a Professional Services Agreement with Rebowe Fontenot Benefits Actuarial, L.L.C. Ordinance 3806:
AN ORDINANCE AUTHORIZING THE CITY OF WEST MONROE, LOUISIANA TO ENTER INTO AN AGREEMENT FOR CONSULTING SERVICES WITH REBOWE FONTENOT BENEFITS ACTUARIAL, L.L.C., RELATING TO PROVIDING ACTUARIAL AND RELATED SERVICES IN ORDER TO COMPLY WITH GASB 45 BY THE CITY OF WEST MONROE, LOUISIANA, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
There was a motion by Mr. Bennett, seconded by Mr. Yeager and unanimously carried to approve a resolution to authorize the filing of an application with the Louisiana Department of Transportation and Development for a grant under the America Recovery and Reinvestment Act of 2009 Transit Capital Assistance Program. Resolution 590:
A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT FOR A GRANT UNDER THE AMERICA RECOVERY AND REINVESTMENT ACT OF 2009 TRANSIT CAPITAL ASSISTANCE PROGRAM, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
There was a motion by Mr. Yeager, seconded by Mrs. Pearson and unanimously carried to approve an ordinance to consider and take action with respect to adopting an ordinance providing for the incurring of debt and issuance of $3,000,000 of Certificates of Indebtedness, Series 2009, of the City of West Monroe, State of Louisiana; and providing for other matters in connection therewith. Ordinance 3807:
AN ORDINANCE PROVIDING FOR THE INCURRING OF DEBT AND ISSUANCE OF THREE MILLION DOLLARS ($3,000,000) OF CERTIFICATES OF INDEBTEDNESS, SERIES 2009, OF THE CITY OF WEST MONROE, STATE OF LOUISIANA; PRESCRIBING THE FORM, TERMS AND CONDITIONS THEREOF AND PROVIDING FOR THE PAYMENT THEREOF; AWARDING SUCH CERTIFICATES TO THE PURCHASER THEREOF; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to approve an ordinance to amend Section 12-4046 of the Code of Ordinance, City of West Monroe, Louisiana, relating to certain electrical permit and inspection fees. Ordinance 3808:
AN ORDINANCE AMENDING SECTION 12-4046(4) OF THE CODE OF ORDINANCES, CITY OF WEST MONROE, LOUISIANA, RELATING TO CERTAIN ELECTRICAL PERMIT AND INSPECTION FEES; TO ESTABLISH AN EFFECTIVE DATE FOR SUCH REVISIONS; AND TO OTHERWISE PROVIDE WITH RESPECT THERETO.
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to table until the next regular meeting, an ordinance to authorize the dedication of additional utility servitudes, revocation of existing utility servitudes, and authorize filing of plat (Lot 1, Constitution Centre, Unit No. 1, Bayou Bistro).
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to approve an ordinance to amend Section 10-2020 of the Code of Ordinances, to add failure to pay sales taxes due to the City as an additional cause for the suspension or revocation of an alcoholic beverage permit. Ordinance 3809:
AN ORDINANCE AMENDING SECTION 10-2020 OF THE CODE OF ORDINANCES, CITY OF WEST MONROE, LOUISIANA, TO ADD FAILURE TO PAY SALES TAXES DUE TO THE CITY AS AN ADDITIONAL CAUSE FOR THE SUSPENSION OR REVOCATION OF AN ALCOHOLIC BEVERAGE PERMIT; TO ESTABLISH AN EFFECTIVE DATE; AND TO OTHERWISE PROVIDE WITH RESPECT THERETO.
There was a motion by Mr. Yeager, seconded by Mrs. Pearson and unanimously carried to approve an ordinance to authorize the City to enter into an Agreement for Professional services with Arthur J. Gallagher Risk Management Services (loss control services fee agreement). Ordinance 3810:
AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF WEST MONROE, LOUISIANA, TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES TO PROVIDE FOR LOSS CONTROL SERVICES, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
There was a motion by Mrs. Pearson, seconded by Mr. Brian and unanimously carried to table until the next meeting an ordinance to authorize the City of West Monroe to enter into a lease of tower space with Crown Castle Antenna (rental of antenna site for City use).
There was a motion by Mr. Bennett, seconded by Mrs. Pearson and unanimously carried to approve an ordinance to authorize the application for and, if awarded, execution of a grant from the Community Water Enrichment Fund. Ordinance 3811:
AN ORDINANCE AUTHORIZING THE CITY OF WEST MONROE, LOUISIANA, TO APPLY FOR AND, IF AWARDED, TO ENTER INTO A GRANT AGREEMENT WITH THE COMMUNITY WATER ENRICHMENT FUND, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
There was a motion by Mrs. Pearson, seconded by Mr. Brian and unanimously carried to condemn and demolish structures located at 1205 North 3rd Street, Sam L. Farmer, Jr. Sixty days will be given before demolition.
There was a motion by Mrs. Pearson, seconded by Mr. Bennett and unanimously carried to add to the agenda authorization for the City Clerk to advertise for bids for Pressurized Reactor Units and all related items.
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to authorize the City Clerk to advertise for bids for Pressurized Reactor Units and all related items.
There was a motion by Mrs. Pearson, seconded by Mr. Yeager and unanimously carried to add to the agenda Byrne Justice Assistance Act (JAG) application.
There was a motion by Mr. Bennett, seconded by Mrs. Pearson and unanimously carried to approve an application for funds by the City of West Monroe through the Byrne Justice Assistance Act (JAG)
There being no further business, there was a motion by Mrs. Pearson, seconded by Mr. Bennett and unanimously carried to adjourn.
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED: Dave Norris, Mayor, City of West Monroe, State of Louisiana
4/30
_____________________________________________________________
ADVERTISEMENT FOR BIDS
Separate sealed bids for the furnishing of a PRESSURIZED REACTOR UNITS for the WEST MONROE Water Treatment Upgrade Project, WM W79-01, will be received by the City of West Monroe at the City Council Meeting until 7:00 p.m., May 12, 2009, and read aloud. This is a request for bids on equipment only, delivered and unloaded at the City of West Monroe Wastewater Treatment Plant.
The Contract Documents may be examined at the following locations:
West Monroe City Hall, West Monroe, Louisiana
Ford, Bacon and Davis, 4001 Jackson Street, Monroe, Louisiana 71202
Copies of the Contract Documents may be obtained at either the offices of Ford, Bacon and Davis, 4001 Jackson Street, Monroe, LA 71202, 318-323-9000 (Mitch Sumrall) or City of West Monroe, 303 West Pavilion Drive, West Monroe, LA 71292, 318-325-0496. There is no fee for the documents.
All bids must conform to the specifications and be submitted on the bid form contained in the Contract Documents. No Bidder may withdraw his bid within sixty (60) days after the actual date of opening thereof.
The Owner reserves the right to waive any information or to reject any or all bids, as provided for in LA R.S.38:2214(B).
Signed: Dave Norris, Mayor
4/23,4/30
_____________________________________________________________
The following ordinance was offered by Yeager and was seconded by Pearson:
ORDINANCE NO. 3807
An ordinance providing for the incurring of debt and issuance of Three Million Dollars ($3,000,000) of Certificates of Indebtedness, Series 2009, of the City of West Monroe, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such certificates to the purchaser thereof; and providing for other matters in connection therewith.
WHEREAS, the Budget for the City of West Monroe, State of Louisiana (the "Issuer") for the fiscal year ending June 30, 2009, shows an excess of revenues (including fund balances) over statutory, necessary and usual charges and all other expenses for such fiscal year greater than the maximum principal and interest payable in any year on the Certificates herein authorized and the Outstanding Parity Certificates hereinafter defined; and
WHEREAS, this Mayor and Board of Aldermen will herein obligate itself and its successors in office to budget and set aside annually adequate funds for the payment of the Certificates herein authorized and the Outstanding Parity Certificates in principal and interest in future years; and
WHEREAS, the Issuer has heretofore issued $7,795,000 of Certificates of Indebtedness, Series 2003, $275,000 of Taxable Certificates of Indebtedness, Series 2005 and $640,000 of Taxable Certificates of Indebtedness, Series 2006; and
WHEREAS, pursuant to the provisions of Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority (the "Act") and subject to the approval of the State Bond Commission, the Issuer desires to incur debt and issue Three Million Dollars ($3,000,000) of its Certificates of Indebtedness, Series 2009 (the "Certificates"), for the purpose of making capital improvements, including street improvements and paying the costs of issuance thereof, said Certificates to be payable from a pledge and dedication of the excess of annual revenues of the Issuer; and
WHEREAS, the Issuer is not now a party to any contract pledging or dedicating its excess annual revenues above statutory, necessary and usual charges, except $4,290,000 of Certificates of Indebtedness, Series 2003, maturing October 1, 2009 through October 1, 2013, inclusive, $195,000 of Taxable Certificates of Indebtedness, Series 2005, maturing October 1, 2009 through October 1, 2014, inclusive, and $520,000 of Taxable Certificates of Indebtedness, Series 2006, maturing October 1, 2009 through October 1, 2015, inclusive (collectively, the "Outstanding Parity Certificates"); and
WHEREAS, under the terms and conditions of the ordinances adopted by the Issuer authorizing the issuance of the Outstanding Parity Certificates (collectively, the "Outstanding Parity Certificate Ordinance"), the Issuer has authority to issue additional parity Certificates of Indebtedness on a complete parity with the Outstanding Parity Certificates under the terms and conditions provided therein; and
WHEREAS, the Issuer has determined that all the terms and conditions specified in the Outstanding Parity Certificate Ordinance have been or will be complied with prior to the delivery of the Certificates, and it is the express desire and intention of the Issuer that the Certificates be issued on a complete parity with the Outstanding Parity Certificates; and
WHEREAS, it is the desire of the Issuer to fix the details necessary with respect to the issuance of the Certificates and to provide for the authorization and issuance thereof; and
WHEREAS, it is the further desire of the Issuer to provide for the sale of the Certificates to IBERIABANK, in the City of Lafayette, Louisiana, at the price and in the manner hereinafter provided;
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, State of Louisiana, acting as the governing authority of said City, that:
— Definitions. As used herein, the following terms shall have the following meanings, unless the context otherwise requires:
"Act" means Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority.
"Certificate" means any certificate of indebtedness of the Issuer authorized to be issued by this Ordinance, whether initially delivered or issued in exchange for, upon transfer of, or in lieu of any certificate previously issued.
"Certificates" means the Issuer's Certificates of Indebtedness, Series 2009, authorized by this Ordinance, in the total aggregate principal amount of Three Million Dollars ($3,000,000).
"Certificate Register" means the records kept by the Paying Agent at its principal corporate office in which registration of the Certificates and transfers of the Certificates shall be made as provided herein.
"Certificate Year" shall mean a year ending on September 30 of each year.
"Code" means the Internal Revenue Code of 1986, as amended.
"Executive Officers" means, collectively, the Mayor and the City Clerk of the Issuer.
"Fiscal Year" means the one-year accounting period beginning July 1 of each year, or such other accounting period as may be designated by the Governing Authority as the fiscal year of the Issuer.
"Governing Authority" means the Mayor and Board of Aldermen of the City of West Monroe, State of Louisiana.
"Government Securities" means direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which are non‑callable prior to their maturity, may be United States Treasury obligations such as the State and Local Government Series and may be in book‑entry form.
"Interest Payment Date" means April 1 and October 1 of each year, commencing October 1, 2009.
"Issuer" means the City of West Monroe, State of Louisiana.
"Outstanding" when used with respect to Certificates means, as of the date of determination, any Certificates theretofore issued and delivered under this Ordinance, except:
1. Certificates theretofore canceled by the Paying Agent or delivered to the Paying Agent for cancellation;
2. Certificates for which payment sufficient funds have been theretofore deposited in trust for the owners of such Certificates;
3. Certificates in exchange for or in lieu of which other Certificates have been registered and delivered pursuant to this Ordinance;
4. Certificates alleged to have been mutilated, destroyed, lost or stolen which have been paid as provided in this Ordinance or by law; and
5. Certificates for the payment of the principal of and interest on which money or Government Securities or both are held in trust with the effect specified in this Ordinance;
"Outstanding Parity Certificate Ordinance" means the ordinances adopted by the Governing Authority on November 11, 2003, August 9, 2005 and April 11, 2006, and authorizing the issuance of the Outstanding Parity Certificates.
"Outstanding Parity Certificates" means as of the date of delivery of the Certificates, the Issuer's $4,290,000 of Certificates of Indebtedness, Series 2003, maturing October 1, 2009 through October 1, 2013, inclusive, $195,000 of Taxable Certificates of Indebtedness, Series 2005, maturing October 1, 2009 through October 1, 2014, inclusive, and $520,000 of Taxable Certificates of Indebtedness, Series 2006, maturing October 1, 2009 through October 1, 2015, inclusive .
"Owner" or "Owners" when used with respect to any Certificates means the Person in whose name such Certificates is registered in the Certificate Register.
"Paying Agent" means IBERIABANK, in the City of Lafayette, Louisiana, until a successor Paying Agent shall have been appointed pursuant to the applicable provisions of this Ordinance and thereafter "Paying Agent" shall mean such successor Paying Agent.
"Person" means any individual, corporation, partnership, joint venture, association, joint‑stock company, trust, unincorporated organization or government or any agency or political subdivision thereof.
"Purchaser" means IBERIABANK, of Lafayette, Louisiana, the original purchaser of the Certificates.
"Record Date" for the interest payable on any Interest Payment Date means the 15th calendar day of the month next preceding such Interest Payment Date.
"Ordinance" means this ordinance authorizing the issuance of the Certificates, as it may be supplemented and amended.
— Authorization of Certificates; Maturities. Subject to the approval of the State Bond Commission, and in compliance with the terms and provisions of the Act and other constitutional and statutory authority, there is hereby authorized the incurring of an indebtedness of Three Million Dollars ($3,000,000) for, on behalf of, and in the name of the Issuer, for the purpose of acquiring a building for industrial inducement purposes and paying the costs incurred in connection with the issuance of the Certificates. The Certificates shall be in fully registered form, shall be dated the date of delivery thereof, shall be issued in denominations corresponding to the principal amount of each maturity (one Certificate per maturity), and shall be numbered from R-1 upward. The Certificates shall bear interest from the date thereof or from the most recent Interest Payment Date to which interest has been paid or duly provided for, payable on each Interest Payment Date, commencing October 1, 2009, at the following rate of interest per annum and shall become due and payable and mature serially on October 1 of the years and in the amounts, as follows:
Certificate Number / Year (October 1) Principal Amount / Interest Rate per Annum
R-1 2009 $ 90,000 3.72%
R-2 2010 275,000 3.72
R-3 2011 285,000 3.72
R-4 2012 300,000 3.72
R-5 2013 310,000 3.72
R-6 2014 320,000 3.72
R-7 2015 335,000 3.72
R-8 2016 350,000 3.72
R-9 2017 360,000 3.72
R-10 2018 375,000 3.72
The principal of the Certificates, upon maturity, shall be payable at the principal office of the Paying Agent, upon presentation and surrender thereof, and interest on the Certificates shall be payable by check of the Paying Agent mailed by the Paying Agent to the Owner (determined as of the close of business on the Record Date) at the address shown on the Certificate Register. Each Certificate delivered under this Ordinance upon transfer of, in exchange for or in lieu of any other Certificate shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Certificate, and each such Certificate shall bear interest (as herein set forth) so neither gain nor loss in interest shall result from such transfer, exchange or substitution.
No Certificate shall be entitled to any right or benefit under this Ordinance, or be valid or obligatory for any purpose, unless there appears on such Certificate a certificate of registration, substantially in the form provided in this Ordinance, executed by the Paying Agent by manual signature.
The Certificates are hereby issued on a parity with the Outstanding Parity Certificates, and the Certificates shall rank equally with and enjoy complete parity of lien with the Outstanding Parity Certificates on the revenues pledged to the payment therefor or other funds specially applicable to the payment of said Outstanding Parity Certificates, including funds established under the ordinance authorizing the issuance of the Outstanding Parity Certificates (the "Outstanding Parity Certificate Ordinance").
— Redemption Provisions. The Certificates are not callable for redemption prior to their stated maturity dates.
— Registration and Transfer. The Issuer shall cause the Certificate Register to be kept by the Paying Agent. The Certificates may be transferred, registered and assigned only on the Certificate Register, and such registration shall be at the expense of the Issuer. A Certificate may be assigned by the execution of an assignment form on the Certificate or by other instruments of transfer and assignment acceptable to the Paying Agent. A new Certificate or Certificates will be delivered by the Paying Agent to the last assignee (the new Owner) in exchange for such transferred and assigned Certificates after receipt of the Certificates to be transferred in proper form. Such new Certificate or Certificates shall be in an authorized denomination of the same maturity and like principal.
— Form of Certificates. The Certificates and the endorsements to appear thereon shall be in substantially the following forms, respectively, to‑wit:
(FORM OF CERTIFICATE)
No. R-__ Principal Amount $_________
UNITED STATES OF AMERICA
STATE OF LOUISIANA
PARISH OF OUACHITA
CERTIFICATE OF INDEBTEDNESS, SERIES 2009
OF THE
CITY OF WEST MONROE, STATE OF LOUISIANA
Certificate Maturity Interest
Date Date Rate
__, 2009 October 1, __ 3.72 %
The City of West Monroe, State of Louisiana (the "Issuer"), promises to pay, but solely from the source and as hereinafter provided, to:
IBERIABANK
or registered assigns, on the Maturity Date set forth above, the Principal Amount set forth above, together with interest thereon from the Certificate Date set forth above or the most recent interest payment date to which interest has been paid or duly provided for, payable on April 1 and October 1 of each year, commencing October 1, 2009 (each an "Interest Payment Date"), at the Interest Rate per annum set forth above until said Principal Amount is paid. The principal of this Certificate, upon maturity or redemption, is payable in lawful money of the United States of America at the principal office of IBERIABANK, in the City of Lafayette, Louisiana, or successor thereto (the "Paying Agent"), upon presentation and surrender hereof. Interest on this Certificate is payable by check mailed by the Paying Agent to the registered owner (determined as of the close of business on the 15th calendar day of the month next preceding each Interest Payment Date) at the address as shown on the registration books of the Paying Agent.
This Certificate is one of an authorized issue aggregating in principal the sum of Three Million Dollars ($3,000,000) of Certificates of Indebtedness, Series 2009, of the Issuer (the "Certificates") all of like tenor and effect except as to number, denomination, and maturity, said Certificates having been issued by the Issuer pursuant to an ordinance adopted by its governing authority on April 14, 2009 (the "Ordinance"), for the purpose of acquiring a building for industrial inducement purposes and paying the costs incurred in connection with the issuance of the Certificate, under the authority conferred by Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority.
This Certificate is issued on a complete parity with the Issuer's outstanding (i) Certificates of Indebtedness, Series 2003, maturing October 1, 2009 through October 1, 2013, inclusive (ii) Taxable Certificates of Indebtedness, Series 2005, maturing October 1, 2009 through October 1, 2014, inclusive and (iii) Taxable Certificates of Indebtedness, Series 2006, maturing October 1, 2009 through October 1, 2015, inclusive (the "Outstanding Parity Certificates"). It is certified that the Issuer, in issuing this Certificate, has complied with all the terms and conditions set forth in the ordinance authorizing the issuance of the Outstanding Parity Certificates.
The Certificates are not callable for redemption prior to their stated maturity dates.
The Issuer shall cause to be kept at the principal office of the Paying Agent a register (the "Certificate Register") in which registration of the Certificates and of transfers of the Certificates shall be made as provided in the Ordinance. This Certificate may be transferred, registered and assigned only on the Certificate Register, and such registration shall be at the expense of the Issuer. This Certificate may be assigned by the execution of the assignment form hereon or by other instrument of transfer and assignment acceptable to the Paying Agent.
This Certificate, equally with the Outstanding Parity Certificates, and the issue of which it forms a part, is secured by and payable as to principal and interest solely from a pledge and dedication of the excess of annual revenues of the Issuer above statutory, necessary and usual charges in each of the fiscal years during which the Certificates are outstanding. The Issuer has covenanted and agreed and does hereby covenant and agree to budget annually a sufficient sum of money to pay the principal and interest on the Certificates and the Outstanding Parity Certificates as the same respectively become due, and to levy and collect in each year taxes and collect other revenues within the limits prescribed by law, sufficient to pay the principal of and the interest on the Certificates and the Outstanding Parity Certificates after the payment in such years of all such statutory, necessary and usual charges. The Issuer, in the Ordinance, has also entered into certain other covenants and agreements with the registered owners of the Certificates, including a provision for the issuance of pari passu obligations under certain conditions and restrictions, for the terms of which reference is made to the Ordinance.
This Certificate shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Ordinance until the certificate of registration hereon shall have been signed by the Paying Agent.
It is certified that this Certificate is authorized by and is issued in conformity with the requirements of the Constitution and statutes of this State. It is further certified, recited and declared that all acts, conditions and things required to exist, to happen and to be performed precedent to and in the issuance of this Certificate and the issue of which it forms a part to constitute the same legal, binding and valid obligations of the Issuer have existed, have happened and have been performed in due time, form and manner as required by law, and that the indebtedness of the Issuer, including this Certificate and the issue of which it forms a part, does not exceed the limitations prescribed by the Constitution and statutes of the State of Louisiana.
IN WITNESS WHEREOF, the Issuer has caused this Certificate to be executed in its name by the manual or facsimile signatures of its Mayor and its City Clerk, and its corporate seal to be impressed hereon.
CITY OF WEST MONROE,
STATE OF LOUISIANA
City Clerk Mayor
(SEAL)
* * * * * *
(FORM OF PAYING AGENT'S CERTIFICATE OF REGISTRATION)
This Certificate is one of the Certificates referred to in the within mentioned Ordinance.
IBERIABANK
Lafayette, Louisiana
Date of Registration:
By: Authorized Officer
* * * * * *
(FORM OF ASSIGNMENT)
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
Please Insert Social Security or other Identifying Number of Assignee:
the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints attorney or agent to transfer the within Certificate on the books kept for registration thereof, with full power of substitution in the premises.
Dated:
NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Certificate in every particular, without alteration or enlargement or any change whatever.
* * * * * *
— Execution of Certificates. The Certificates shall be signed by the Executive Officers for, on behalf of, in the name of and under the corporate seal of the Issuer, which signatures and corporate seal may be either manual or facsimile.
— Pledge and Dedication of Revenues. The Certificates, equally with the Outstanding Parity Certificates, shall be secured by and payable solely from a pledge and dedication of the excess of annual revenues of the Issuer above statutory, necessary and usual charges in each of the Fiscal Years during which the Certificates are outstanding, and there is hereby irrevocably pledged and dedicated to the payment of the Certificates an amount of such excess of annual revenues sufficient to pay same in principal and interest as they respectively mature. Until the Certificates shall have been paid in full in principal and interest, the Governing Authority does hereby obligate the Issuer, itself and its successors in office, to budget annually a sum of money sufficient to pay the Certificates and the Outstanding Parity Certificates and the interest thereon as they respectively mature, including any principal and/or interest theretofore matured and then unpaid, and to levy and collect in each year taxes and to collect other revenues within the limits prescribed by law, sufficient to pay the principal of and interest on the Certificates and the Outstanding Parity Certificates, after payment in such years of all the said statutory, necessary and usual charges of the Issuer for the then current year.
— Parity Certificates. The Issuer shall issue no other certificates of indebtedness or obligations of any kind or nature payable from or enjoying a lien on the excess of annual revenues having priority over or parity with the Certificates and the Outstanding Parity Certificates, except that additional certificates may hereafter be issued on a parity with the Certificates and the Outstanding Parity Certificates under the following conditions:
— The Certificates herein authorized or any part thereof, including the interest thereon, may be refunded, and the refunding certificates so issued shall enjoy complete equality of lien with the portion of the Certificates which is not refunded, if there be any, and the refunding certificates shall continue to enjoy whatever priority of lien over subsequent issues may have been enjoyed by the Certificates refunded; provided, however, that if only a portion of the Certificates outstanding is so refunded and the refunding certificates require total principal and interest payments during any year in excess of the principal and interest which would have been required in such year to pay the Certificates refunded thereby, then such Certificates may not be refunded without the consent of the Owner of the unrefunded portion of the Certificates issued hereunder (provided such consent shall not be required if such refunding certificates meet the requirements set forth in clause 2 of this Section).
— Additional certificates of indebtedness may be issued on and enjoy a full and complete parity with the Certificates and the Outstanding Parity Certificates with respect to the excess of annual revenues, provided that the anticipated excess of annual revenues (including fund balances) in the year in which the additional certificates of indebtedness are to be issued, as reflected in the budget adopted by the Issuer, must be at least 1.2 times the combined principal and interest requirements for any calendar year on the Certificates, the Outstanding Parity Certificates and the said additional certificates of indebtedness.
— Junior and subordinate certificates of indebtedness may be issued without restriction.
— The Issuer must be in full compliance with all covenants and undertakings in connection with the Certificates and the Outstanding Parity Certificates and there must be no delinquencies in payments required to be made in connection therewith.
— The additional certificates must be payable as to principal on October 1st of each year, commencing not more than 2 years from the date thereof, and payable as to interest on April 1 and October 1 of each year.
— Sinking Fund. For the payment of the principal of and the interest on the Certificates and the Outstanding Parity Certificates and any additional parity certificates of indebtedness, there has been created a special fund known as "Certificates of Indebtedness (1998) Sinking Fund", said Sinking Fund is to be maintained with the regularly designated fiscal agent bank of the Issuer. The Issuer shall deposit in the Sinking Fund at least one (1) day in advance of the date on which each payment of principal and/or interest on the Certificates and the Outstanding Parity Certificates falls due, funds fully sufficient to promptly pay the maturing principal and/or interest so falling due on such date. The depository for the Sinking Fund shall transfer from the Sinking Fund to the Paying Agent funds fully sufficient to pay promptly the principal and interest falling due on such date.
It shall be specifically understood and agreed, however, and this provision shall be a part of this contract, that after the funds have actually been set aside out of the revenues of any Fiscal Year sufficient to pay the principal and interest on the Certificates and the Outstanding Parity Certificates herein authorized for that Fiscal Year, and all required amounts have been deposited in the aforesaid Sinking Fund established for the Certificates and the Outstanding Parity Certificates, then any excess of annual revenues remaining in that Fiscal Year shall be free for expenditure by the Issuer for any other lawful corporate purpose.
— All moneys deposited with the regularly designated fiscal agent bank or banks of the Issuer or the Paying Agent under the terms of this Ordinance shall constitute sacred funds for the benefit of the Owners of the Certificates, and shall be secured by said fiduciaries at all times to the full extent thereof in the manner required by law for the securing of deposits of public funds.
All or any part of the moneys in the Sinking Fund shall, at the written request of the Issuer, be invested in accordance with the provisions of the laws of the State of Louisiana, in which event all income derived from such investments shall be added to the General Fund of the Issuer.
— Budget; Audit. As long as any of the Certificates and the Outstanding Parity Certificates are outstanding and unpaid in principal or interest, the Issuer shall prepare and adopt a budget prior to the beginning of each Fiscal Year and shall furnish a copy of such budget within thirty (30) days after its adoption to the Paying Agent and the Purchaser; the Issuer shall also furnish a copy of such budget to the Owners of any of the Certificates or the Outstanding Parity Certificates who request the same. Not later than six (6) months after the close of each Fiscal Year, the Issuer shall cause an audit of its books and accounts to be made by the Legislative Auditor or an independent firm of certified public accountants showing the receipts and disbursements made by the Issuer during the previous Fiscal Year. Such audit shall be available for inspection by the Owner of any of the Certificates, and a copy of such audit shall be furnished to the Purchaser.
— Application of Proceeds. The Executive Officers are hereby empowered, authorized and directed to do any and all things necessary and incidental to carry out all of the provisions of this Ordinance, to cause the Certificates to be prepared or printed, to issue, execute and seal the Certificates, and to effect delivery thereof as hereinafter provided. The proceeds derived from the sale of the Certificates shall be deposited by the Issuer with its fiscal agent bank or banks to be used only for the purpose for which the Certificates are issued. Accrued interest, if any, derived from the sale of the Certificates shall be deposited in the Sinking Fund to be applied to the first interest payment. The principal proceeds so deposited shall be used solely for acquiring a building for industrial inducement purposes.
— Certificates Legal Obligations. The Certificates shall constitute legal, binding and valid obligations of the Issuer and shall be the only representations of the indebtedness as herein authorized and created.
— Ordinance a Contract. The provisions of this Ordinance shall constitute a contract between the Issuer, or its successor, and the Owner or Owners from time to time of the Certificates, and any such Owner or Owners may at law or in equity, by suit, action, mandamus or other proceedings, enforce and compel the performance of all duties required to be performed by the Issuer as a result of issuing the Certificates.
No material modification or amendment of this Ordinance, or of any Ordinance amendatory hereof or supplemental hereto, may be made without the consent in writing of the Owners of two‑thirds (2/3) of the aggregate principal amount of the Certificates then outstanding; provided, however, that no modification or amendment shall permit a change in the maturity or redemption provisions of the Certificates, or a reduction in the rate of interest thereon, or in the amount of the principal obligation thereof, or affecting the obligation of the Issuer to pay the principal of and the interest on the Certificates as the same shall come due from the revenues appropriated, pledged and dedicated to the payment thereof by this Ordinance, or reduce the percentage of the Owners required to consent to any material modification or amendment of this Ordinance, without the consent of the Owners of the Certificates.
— Severability; Application of Subsequently Enacted Laws. In case any one or more of the provisions of this Ordinance or of the Certificates shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions of this Ordinance or of the Certificates, but this Ordinance and the Certificates shall be construed and enforced as if such illegal or invalid provisions had not been contained therein. Any constitutional or statutory provisions enacted after the date of this Ordinance which validate or make legal any provision of this Ordinance and/or the Certificates which would not otherwise be valid or legal, shall be deemed to apply to this Ordinance and to the Certificates.
— Recital of Regularity. The Issuer having investigated the regularity of the proceedings had in connection with the Certificates and having determined the same to be regular, the Certificates shall contain the following recital, to‑wit:
"It is certified that this Certificate is authorized by and is issued in conformity with the requirements of the Constitution and statutes of the State of Louisiana."
— Effect of Registration. The Issuer, the Paying Agent, and any agent of either of them may treat the Owner in whose name any Certificate is registered as the Owner of such Certificate for the purpose of receiving payment of the principal of and interest on such Certificate and for all other purposes whatsoever, and to the extent permitted by law, neither the Issuer, the Paying Agent, nor any agent of either of them shall be affected by notice to the contrary.
— Notices to Owners. Wherever this Ordinance provides for notice to Owners of Certificates of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and mailed, first‑class postage prepaid, to each Owner of such Certificates, at the address of such Owner as it appears in the Certificate Register. In any case where notice to Owners of Certificates is given by mail, neither the failure to mail such notice to any particular Owner of Certificates, nor any defect in any notice so mailed, shall affect the sufficiency of such notice with respect to all other Certificates. Where this Ordinance provides for notice in any manner, such notice may be waived in writing by the Owner or Owners entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by Owners shall be filed with the Paying Agent, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver.
— Cancellation of Certificates. All Certificates surrendered for payment shall be promptly canceled by either the Paying Agent or the Issuer. All canceled Certificates held by the Paying Agent shall be disposed of as directed in writing by the Issuer.
— Discharge of Ordinance; Deficiency. If the Issuer shall pay or cause to be paid, or there shall otherwise be paid to the Owner, the principal of and interest on the Certificates, at the times and in the manner stipulated in this Ordinance, then the pledge of the money, securities, and funds pledged under this Ordinance and all covenants, agreements, and other obligations of the Issuer to the Owner shall thereupon cease, terminate, and become void and be discharged and satisfied, and the Paying Agent shall pay over or deliver all money held by it under this Ordinance to the Issuer.
Certificates or interest installments for the payment of which money shall have been set aside and shall be held in trust (through deposit by the Issuer of funds for such payment or otherwise) at the maturity date thereof shall be deemed to have been paid within the meaning and with the effect expressed above in this Section if they are defeased in the manner provided by Chapter 14 of Title 39 of the Louisiana Revised Statutes of 1950, as amended.
— Successor Paying Agent; Paying Agent Agreement. The Issuer will at all times maintain a Paying Agent meeting the qualifications hereinafter described for the performance of the duties hereunder for the Certificates. The designation of the initial Paying Agent in this Ordinance is hereby confirmed and approved. The Issuer reserves the right to appoint a successor Paying Agent by (a) filing with the Person then performing such function a certified copy of an ordinance giving notice of the termination of the Agreement and appointing a successor and (b) causing notice to be given to each Owner. Every Paying Agent appointed hereunder shall at all times be a bank or trust company organized and doing business under the laws of the United States of America or of any state, authorized under such laws to exercise trust powers, and subject to supervision or examination by Federal or State authority. The Executive Officers are hereby authorized and directed to execute an appropriate Agreement with the Paying Agent for and on behalf of the Issuer in such form as may be satisfactory to said officers, the signatures of said officers on such Agreement to be conclusive evidence of the due exercise of the authority granted hereunder.
— Disclosure Under SEC Rule 15c2-12. It is recognized that the Issuer will not be required to comply with the continuing disclosure requirements described in the Rule 15c-2-12(b) of the Securities and Exchange Commission [17 CFR '240.15c2-12(b)], because
(a) the Certificates are not being purchased by a broker, dealer or municipal securities dealer acting as an underwriter in a primary offering of municipal securities, and
(b) the Certificates are being sold to only one financial institution (i.e., no more than thirty-five persons), which (i) have such knowledge and experience in financial and business matters that they are capable of evaluating the merits and risks of the prospective investment in the Certificates and (ii) are not purchasing the Certificates for more than one account or with a view to distributing the Certificates.
— Arbitrage. The Issuer covenants and agrees that, to the extent permitted by the laws of the State of Louisiana, it will comply with the requirements of the Internal Revenue Code of 1986 and any amendment thereto (the "Code") in order to establish, maintain and preserve the exclusion from "gross income" of interest on the Certificates under the Code. The Issuer further covenants and agrees that it will not take any action, fail to take any action, or permit any action within its control to be taken, or permit at any time or times any of the proceeds of the Certificates or any other funds of the Issuer to be used directly or indirectly in any manner, the effect of which would be to cause the Certificates to be an "arbitrage bond" or would result in the inclusion of the interest on the Certificates in gross income under the Code, including, without limitation, (i) the failure to comply with the limitation on investment of Certificate proceeds or (ii) the failure to pay any required rebate of arbitrage earnings to the United States of America or (iii) the use of the proceeds of the Certificates in a manner which would cause the Certificate to be a "private activity bond".
The Executive Officers are hereby empowered, authorized and directed to take any and all action and to execute and deliver any instrument, document or certificate necessary to effectuate the purposes of this Section.
— Designation as "Qualified Tax-Exempt Obligations". The Certificates are designated as "qualified tax‑exempt obligations" within the meaning of Section 265(b)(3) of the Code. In making this designation, the Issuer finds and determines that:
(a) the Certificates are not "private activity bonds" within the meaning of the Code; and
(b) the reasonably anticipated amount of qualified tax‑exempt obligations which will be issued by the Issuer and all subordinate entities in calendar year 2009 does not exceed $30,000,000.
— Publication. A copy of this Ordinance shall be published immediately after its adoption in one issue of the official journal of the Issuer.
— Award of Certificates. The Issuer hereby accepts the offer of the Purchaser attached as Exhibit "A" hereto. The Certificates shall be delivered to the Purchaser upon the payment of the principal amount thereof plus accrued interest from the date of the Certificates to the date of delivery thereof, if any.
— Headings. The headings of the various sections hereof are inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the provisions hereof.
— Effective Date. This Ordinance shall become effective immediately.
This ordinance having been submitted to a vote, the vote thereon was as follows:
Yea: James Bennett, L.O. Yeager, Alice Pearson, James D. Brian, Fred Ragland Jr.
Nay: None
Absent: None
Abstaining: None
And the ordinance was declared adopted on this, the 14th day of April, 2009.
/s/ Benny Chelette, City Clerk
/s/ Dave Norris, Mayor
EXHIBIT A
COMMITMENT LETTER
(COPY OF COMMITMENT LETTER IS ON FILE WITH THE CITY OF WEST MONROE)
4/30
_____________________________________________________________
Monroe-West Monroe Convention & Visitors Bureau
Board of Directors Meeting
Minutes, January 26, 2009
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on January 26, 2009 at 4:00 p.m. The Vice Chairwoman, Sammy Gordy, presided.
Roll Call: Present
Tillman Brown, Dr. Jerry Edmondson, Sammy Gordy, Lane Howell, Sue Nicholson, Don O’Toole, Ryan Roark and Janet Rutledge.
Absent: Gretchen Kovac (excused), Nash Patel (excused) and Angie Jackson-Wilson (excused).
Staff: Alana Cooper, Executive Director, Sylvia Bullard, Office Manager and Elmer Noah, Board Attorney.
Agenda: It was moved by Jerry Edmondson and seconded by Lane Howell to amend the January 26, 2009 board meeting agenda to move a discussion by Toni Bacon with the University of Louisiana first on the agenda. The agenda was approved as amended. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Toni Bacon, Executive Director of the University of Louisiana- Monroe Athletic Foundation presented three (3) Sponsorship Proposals to the Board for funding. The Board advised Toni that they will take the proposals under advisement.
Minutes: It was moved by Sue Nicholson and seconded by Lane Howell to approve the December 15, 2008 minutes as read. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Treasurer’s Report: The board reviewed the itemized deposits and disbursements showing the following balance on hand as of December 31, 2008.
Bond Account $520,985.30
General Funds $3,115,835.08
Report filed for audit.
Travel Plans: It was moved by Janet Rutledge and seconded by Jerry Edmondson to approve the travel plans for January through May 2009. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Committee Report:
Tourism Development Grant Committee - Jerry Edmondson, Chairman of the Tourism Development Grant Committee reported that the committee met on January 14, 2009 at 3:00 p.m. to review requests for final payments and requests for 2009 Tourism Development Grant funding.
He reported that the following organizations requested approval for final payment.
Ad Club $1,875.00
N/E Louisiana Celtic Festival 2,500.00
ULM Raymond C. Heard Tennis Courts 40,000.00
Black Bayou – City of Monroe (75%) 37,500.00
It was moved by Jerry Edmondson and seconded by Ryan Roark to approve final grant payment to the Ad Club in the amount of $1,875.00, the N/E Louisiana Celtic Festival in the amount of $2,500.00, ULM- Raymond C. Heard Tennis Courts in the amount of $40,000.00 and a payment of 75% to Black Bayou in the amount of $37,500.00. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Jerry Edmondson reported that Camile Currier, Assistant Vice President for Student Affairs, University of Louisiana – University Park reported that due to bad weather conditions during the fall, the renovations to the University Park Sports Facility is a couple of months behind. He requested a three months extension.
It was moved by Jerry Edmondson and seconded by Ryan Roark to extend the deadline to complete the ULM-University Park renovation until the end of April 2009. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Jerry Edmondson, Chairman of the Tourism Development Grant Committee reported that the Special Promotion budget for 2009 is $600,000.00 and of that budgeted amount $435,000.00 is already dedicated, leaving a balance of $165,000.00 for 2009 grants.
Jerry Edmondson reported that the following organizations requested funding for the January 10, 2009 granting period. The following recommendations were made by the committee.
Applicant Organization / Amount Requested / Recommendations
1. Celtic Festival / 15,000.00/ 7,500.00
2. DeltaFest/ 50,000.00/ 20,000.00
3. Friends of Aviation Museum/ 48,500.00/ 5,000.00
4. Little Theatre of Monroe/ 15,226.00/ 5,000.00
5. Louisiana Equine Council/ 14,063.00/ 3,000.00
6. LSU Ag Center/ 10,000.00/ 5,000.00
7. Twin City Art Foundation/ 5,144.00/ 5,000.00
8. ULM – University Park/ 137,500.00/ 30,000.00
9. University of Louisiana/ 500,000.00/ 125,000.00
Totals: $795,433.00/ $205,500.00
The board discussed the proposals presented by Toni Bacon for a choice of sponsorship packages in the amount of $25,000.00, $40,000.00 or $50,000.00.
Jerry Edmondson reported that the committee made a recommendation to fund $125,000.00 to University of Louisiana Athletics Department of $25,000.00 over a five (5) year period.
The board discussed that they felt that the presentation was a counter offer for the grant application submitted for the January 10, 2009 granting period in the amount of $500,000.00 for the purchase of a new scoreboard. Sue Nicholson discussed that the University of Louisiana – Monroe should submit one application for all grants at one time, remind them of the past five (5) years funding, and they must show more accountability for grants received.
Jerry Edmondson, Chairman of the Tourism Development Grant Committee, requested that the committee have another meeting with Bobby Staub or a representative to discuss the grant application at a later date.
It was moved by Ryan Roark and seconded by Don O’Toole to approve the committee’s recommendations as presented with the exception of the University of Louisiana – Monroe Athletics Department request in the amount of $500,000.00 also to add to the University Park request a letter stating the Convention & Visitors may have use of all Student Activity Facility for events working with the CVB for the next five (5) years. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Executive Director’s Report: Alana Cooper reported that during the week of March 2 through March 7, 2009 the Convention & Visitors Bureau will be hosting the Ladies’ Top 28 State Basketball Tournament at ULM Coliseum. ULM now has the possibility of hosting a Sunbelt Conference game on Wednesday, March 4, during that week. She reported that if there is a possibility for ULM basketball teams to hosts the game (s), as it is based on their ranking in the division, the LHSAA Commissioner asked that the Bureau request the use of Louisiana Tech or Grambling State University facilities if possible. She said that moving the venue to Louisiana Tech or Grambling State University as well as printing programs, will add additional expenses to the Bureau to host the Ladies’ Top 28. She requested Board approval to increase the budget for the tournament by $15,000.00.
It was moved by Sue Nicholson and seconded by Don O’Toole to increase the budget for the Ladies’ Top 28 State Basketball Tournament by $15,000.00 to be held March 2 through March 7, 2009 to cover expenses to move the Wednesday night game to Louisiana Tech or Grambling State University. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Alana Cooper reported that the State of Louisiana Office of Culture, Recreation & Tourism has changed the Cooperative Advertising Program this year. The State will now match up to $20,000.00 for Cooperative Advertising to the Convention & Visitors Bureau through participation in the Louisiana Travel Promotion Association Marketing Plan. She requested approval to sign and enter into a Resolution with the Louisiana Office of Cultural, Recreation & Tourism for the Cooperative Advertising Program in the amount of $20,000.00.
It was moved by Jerry Edmondson and seconded by Sue Nicholson to authorize the executive director to sign a Resolution and enter into a Cooperative Agreement with the State of Louisiana Office of Recreation & Tourism for matching funds of $20,000.00 to place advertising through Louisiana Travel Promotion Association Marketing Plan. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Alana Cooper reported that Scott Bruscato submitted a grant application to the Louisiana Office of Culture, Recreation and Tourism to help promote the AAU Super Regional Basketball Tourism that will be held in Monroe in May 2009. She reported that the Louisiana Office of Culture, Recreation and Tourism awarded a $1,000.00 grant for the event. She requested board approval for Scott Bruscato to represent the Convention & Visitors Bureau in receiving the grant.
It was moved by Sue Nicholson and seconded by Lane Howell to approve that Scott Bruscato has board approval to receive a grant from the Louisiana Office of Culture, Recreation and Tourism in the amount of $1,000.00 for the AAU Super Regional Basketball Tournament to be held in Monroe in May 2009.
Adjournment: There being no further business, it was moved by Lane Howell and seconded by Jerry Edmondson to adjourn at 5:25 p.m. Motion carried by a vote of eight (8) affirmative votes to zero (0) negative votes.
Sammy Gordy, Vice Chairwoman
Lane Howell, Secretary/Treasurer
4/30
_____________________________________________________________
OUACHITA PARISH POLICE JURY
VARIOUS MATERIALS 2009
AGGREGATES
BID#09-0526008
MAY 26, 2009
NOTICE
Sealed bids for all aggregates for the Ouachita Parish Police Jury will be received by the Recording Secretary of the Ouachita Parish Police Jury, 301 South Grand, 2nd Floor, Monroe, LA, until 10:00 A.M., Tuesday, May 26, 2009.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS
Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 333 Well Road, West Monroe, LA, unless otherwise stated.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA.
No oral, telephonic, or telegraphic bids or modifications will be considered.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
SUBMISSION OF BIDS
Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the “Recording Secretary’s” Office. Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: AGGREGATES
BID NUMBER: #09-0526008
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
_____________________________________________________________
OUACHITA PARISH POLICE JURY
VARIOUS MATERIALS 2009
ASPHALT
BID# 09-0526007
MAY 26, 2009
NOTICE
Sealed bids for all aggregates for the Ouachita Parish Police Jury will be received by the Recording Secretary of the Ouachita Parish Police Jury, 301 South Grand, 2nd Floor, Monroe, LA, until 10:00 A.M., Tuesday, May 26, 2009.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS
Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 333 Well Road, West Monroe, LA.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA.
No oral, telephonic, or telegraphic bids or modifications will be considered.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
SUBMISSION OF BIDS
Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the “Recording Secretary’s” Office.
Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: ASPHALT
BID NUMBER: 09-0526007
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
_____________________________________________________________
OUACHITA PARISH POLICE JURY
BRIDGE TIMBERS & PILING 2009
BID# 09-0526005
MAY 26, 2009
NOTICE
Sealed bids for BRIDGE TIMBERS & PILING for the Ouachita Parish Police Jury will be received by Sherry White, Recording Secretary, Ouachita Parish Police Jury, 301 South Grand, Second Floor, Monroe, LA, until 10:00 A.M., Tuesday , May 26, 2009.
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS
Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 337 Well Road, West Monroe, LA, 71292 or any point within Ouachita Parish.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA.
No oral, telephonic, or telegraphic bids or modifications will be considered.
SUBMISSION OF BIDS
Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the Recording Secretary’s Office. Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: BRIDGE TIMBERS AND PILING
BID NUMBER:09-0526005
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
______________________________________________________
OUACHITA PARISH POLICE JURY
VARIOUS MATERIALS 2009/ASPHALTIC CONCRETE
BID# 09-0526006/ MAY 26, 2009
NOTICE:
Sealed bids for ASPHALTIC CONCRETE for the Ouachita Parish Police Jury will be received by Sherry White, Recording Secretary, Ouachita Parish Police Jury, 301South Grand, Second Floor, Monroe, LA, until 10:00 A.M., Tuesday, May 26, 2009.
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
Any manufacturer's names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, it members, agent, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amount which they may be required to expend in the (defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suit of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agent, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS: Bids shall be made on the form provided. All blank spaces of the form shall be fully filled. As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No.1029 which revised RS 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 337 Well Road, West Monroe, LA, 71292 or any point within Ouachita Parish.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA. No oral, telephonic, or telegraphic bids or modifications will be considered.
SUBMISSION OF BIDS: Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the Recording Secretary's Office.Bids shall be enclosed in an opaque envelope marked as following and delivered as Required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: ASPHALTIC CONCRETE
BID NUMBER:09-0526006
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
______________________________________________________
OUACHITA PARISH POLICE JURY
BRIDGE TIMBERS & PILING 2009
BID# 09-0526005 / MAY 26, 2009
NOTICE
Sealed bids for BRIDGE TIMBERS & PILING for the Ouachita Parish Police Jury will be received by Sherry White, Recording Secretary, Ouachita Parish Police Jury, 301 South Grand, Second Floor, Monroe, LA, until 10:00 A.M., Tuesday , May 26, 2009.
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS: Bids shall be made on the form provided. All blank spaces of the form shall be fully filled. As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 337 Well Road, West Monroe, LA, 71292 or any point within Ouachita Parish.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA. No oral, telephonic, or telegraphic bids or modifications will be considered.
SUBMISSION OF BIDS: Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the Recording Secretary’s Office. Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: BRIDGE TIMBERS AND PILING
BID NUMBER:09-0526005
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
_____________________________________________
OUACHITA PARISH POLICE JURY
VARIOUS MATERIAL 2009/ CULVERTS
BID#09-0526004 / MAY 26, 2009
NOTICE
Sealed bids for CULVERTS for the Ouachita Parish Police Jury will be received by Sherry White, Recording Secretary, Ouachita Parish Police Jury, 301 South Grand, Second Floor, Monroe, LA, until 10:00 A.M., Tuesday, May 26, 2009
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.
INSTRUCTIONS
BIDS: Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Works Department, 337 Well Road, West Monroe, LA, 71292 or any point within Ouachita Parish.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.
The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Ouachita Parish Police Jury, 301 South Grand, Basement, Monroe, LA.
No oral, telephonic, or telegraphic bids or modifications will be considered.
SUBMISSION OF BIDS: Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the Recording Secretary’s Office.Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
TO: Deborah Sewell, Recording Secretary
NAME OF BIDDER: Your Company Name
PROPOSAL FOR: CULVERTS
BID NUMBER: 09-0526004
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
4/30,5/7,5/14
___________________________________________________________
BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 2:00 P.M. C.D.S.T. June 1, 2009, at which time they will be publicly opened and read aloud for:
BID: 58-09
GYMNASIUM FLOORING
A pre-bid meeting will be held at the job site on Monday May 18, 2009 – West Ridge Middle School Gymnasium at 9:00 AM.
Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
4/30,5/7
___________________________________________________________
BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 3:00 PM CDST May 18, 2009, at which time they will be publicly opened and read aloud for:
BID: 64-09
Band Uniforms - RHS
Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
4/30,5/7

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