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Public Notices: Thursday, February 12th, 2009
Public Notices Published Thursday, February 12th, 2009ADVERTISEMENT FOR BIDS
Sealed bids will be received for the State of Louisiana by the Division of Administration, Office of Facility Planning and Control, Claiborne Office Building, 1201 North Third Street, Conference Room 1-145 (South Entrance 1st Floor - 1st door on the right), Post Office Box 94095, Baton Rouge, Louisiana 70804-9095 until 2:00 P.M., Thursday, March 12, 2009.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY FACILITY PLANNING AND CONTROL OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.
FOR:
Statewide Roofing Repairs
Phase 6, District 4
Statewide, Louisiana
PROJECT NUMBER:
01-107-97S-03, Part ML
Complete Bidding Documents may be obtained from:
Houston J. Lirette, Jr., APAC
6014 West Main Street
Houma, LA 70360
985-851-1484
upon deposit of $75.00 for each set of documents. Deposit on the first two sets are fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. Fifty percent (50%) of the deposit of all other sets of documents will be refunded upon return of documents as state above.
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Facility Planning and Control Bid Bond Form written by a surety company licensed to do business in Louisiana, signed by the surety's agency or attorney-in-fact. Surety must be listed on the current U.S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond, or must be a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the amount of the Bond may not exceed ten percent (10%) of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide. The Bid Bond shall be in favor of the State of Louisiana, Office of Facility Planning and Control, and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
A PRE-BID CONFERENCE WILL BE HELD
at 2 PM on Monday, March 2, 2009 at Room 1-145, the Claiborne Building, 1201 North Third St., Baton Rouge, LA 70802.
Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2192 for classification of Roofing and Sheet Metal, Siding. Bidder is required to comply with provisions and requirements of LA. R.S. 38:2212(A)(1)(c). No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S. 38:2212(A)(1)(b), the provisions and requirements of this Section, those stated in the advertisement for bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
When this project is financed either partially or entirely with State Bonds, the award of this Contract is contingent upon the granting of lines of credit, or the sale of bonds by the State Bond Commission. The State shall incur no obligation to the Contractor until the Contract Between Owner and Contractor is fully executed.
Facility Planning and Control is a participant in the Small Entrepreneurship Program (the Hudson Initiative) and bidders are encouraged to consider participation. Information is available from the Office of Facility Planning and Control or on its website at HYPERLINK "http://www.doa.louisiana.gov/fpc/fpc.htm" t "_blank" www.doa.louisiana.gov/fpc/fpc.htm.
STATE OF LOUISIANA
DIVISION OF ADMINISTRATION
FACILITY PLANNING AND CONTROL
JOHN DAVIS, DIRECTOR
2/12,2/19,2/26
_____________________________________________________________
LOST RETAIL INSTALLMENT CONTRACT
Anyone knowing the whereabouts of a Retail Installment Contract dated 8/23/05, in the amount of $9,620.30, signed by Derrick Covington, payable to Credit Acceptance Corporation, please contact Edward F. Bukaty, III. Telephone: (504) 831-9749.
2/12,2/19,2/26
_____________________________________________________________
NOTICE TO BIDDERS
SEALED BIDS will be received in the office of Alana Cooper, Executive Director, Monroe-West Monroe Convention & Visitors Bureau, 601 Constitution Drive, West Monroe, Louisiana 71291, on or before ten (10:00) o’clock a.m., Monday, February 23, 2009, and at the same time will be opened, read aloud and tabulated in the office of the Executive Director of the Monroe-West Monroe Convention & Visitors Bureau at ten (10) o’clock a.m., Monday, February 23, 2009 for the purpose of furnishing the following:
VISITORS GUIDE BROCHURE
PRINTING SPECIFICATIONS
Size: Body of brochure: Flat 16"w x 9"h, folded down to 8"w x 9"h and some will be folded down again to 4"w x 9"h
Cover of brochure: Flat 23.5"w x 9"h, the extra 7.5" is a fold-out page in the back of the brochure
Stock: Titan Gloss 70 lb. text, white
Printer… there will be heavy ink coverage so please recommend if it should be bumped up to Titan Gloss 70 lb. text
Pages: 44 pages + cover
Inks: 4/4 + flood gloss varnish
Bleeds: On all sides - full bleed off top and bottom of pages. Front & inside covers have full bleed as well.
Binding: Saddle-stitched
Quantity: 100,000 total
25,000 not folded 8” x 9” & 75,000 folded to 4” x 9”
File Delivery: We will deliver the files in Readers Spreads on disk in InDesign and the printer can set them up in Printers Spreads.
The Monroe-West Monroe Convention & Visitors Bureau reserves the right to reject any and all bids.
Monroe-West Monroe Convention & Visitors Bureau
2/5, 2/12
_____________________________________________________________
NOTICE TO APPLICANTS
Sealed applications will be opened at the Louisiana State Department of Education, School and Community Support, Student Learning and Support — 4th floor, Cube 4-278AA, P.O. Box 94064, 1201 N. Third Street, Baton Rouge, LA 70802/ 70804 (mail) for the following:
Request for Applications
for
Supplemental Educational Service Providers
The application deadline date for the 2009-2010 school year is March 26, 2009 at 2:00 p.m.
Applicants will provide enhanced academic intervention and tutoring services before and after school, as well as in the summer, to low-income Louisiana students, 5-18 years of age.
All applicants are hereby notified that a Request for Applications is being used in lieu of a Request for Proposals.
Application, information, application procedures, and accompanying relevant materials may be obtained by contacting Ms. Kartina Roberts, Section Administrator, Division of Student Learning and Support, (225) 342-3488, kartina.roberts@la.gov, or fax (225) 219-4454.
A copy of the RFA can be viewed, downloaded, and printed by going to the Louisiana State Department of Education’s website: www.louisianaschools.net.
No applications will be accepted after 2:00 p.m. on March 26, 2009. The Louisiana State Department of Education reserves the right to reject any and all applications, and to waive any informalities.
2/12
_____________________________________________________________
ADVERTISEMENT FOR BIDS
Sealed bids will be received for the State of Louisiana by the Division of Administration, Office of Facility Planning and Control, Claiborne Office Building, 1201 North Third Street, Conference Room 1-145 (South Entrance 1st Floor - 1st door on the right), Post Office Box 94095, Baton Rouge, Louisiana 70804-9095 until 2:00 P.M., Wednesday, March 11, 2009.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY FACILITY PLANNING AND CONTROL OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.
FOR:
Reroof Industrial Trade & Administration Classroom Buildings
Louisiana Technical College-Delta Ouachita Campus
West Monroe, Louisiana
PROJECT NUMBER:
01-107-97S-03, Part MI
Complete Bidding Documents may be obtained from:
Architecture +
300 Washington Street
Suite 400
Monroe, LA 71201
318-387-2800
upon deposit of $100.00 for each set of documents. Deposit on the first two sets are fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. Fifty percent (50%) of the deposit of all other sets of documents will be refunded upon return of documents as state above.
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Facility Planning and Control Bid Bond Form written by a surety company licensed to do business in Louisiana, signed by the surety's agency or attorney-in-fact. Surety must be listed on the current U.S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond, or must be a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the amount of the Bond may not exceed ten percent (10%) of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide. The Bid Bond shall be in favor of the State of Louisiana, Office of Facility Planning and Control, and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
A PRE-BID CONFERENCE WILL BE HELD
at 10:30 AM on Friday, February 27, 2009 at Lobby of the Administration Building, LTC Delta Ouachita Campus, 609 Vocational Parkway, West Monroe, LA.
Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2192 for classification of Building Construction or Roofing and Sheet Metal, Siding. Bidder is required to comply with provisions and requirements of LA. R.S. 38:2212(A)(1)(c). No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S. 38:2212(A)(1)(b), the provisions and requirements of this Section, those stated in the advertisement for bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
When this project is financed either partially or entirely with State Bonds, the award of this Contract is contingent upon the granting of lines of credit, or the sale of bonds by the State Bond Commission. The State shall incur no obligation to the Contractor until the Contract Between Owner and Contractor is fully executed.
Facility Planning and Control is a participant in the Small Entrepreneurship Program (the Hudson Initiative) and bidders are encouraged to consider participation. Information is available from the Office of Facility Planning and Control or on its website at www.doa.louisiana.gov/fpc/fpc.htm.
STATE OF LOUISIANA
DIVISION OF ADMINISTRATION
FACILITY PLANNING AND CONTROL
JOHN DAVIS, DIRECTOR
2/12,2/19,2/26
_____________________________________________________________
ADVERTISEMENT FOR BIDS
SEPARATE SEALED BIDS FOR STREET IMPROVEMENTS IN THE TANGLEWOOD AREA - WEST, OUACHITA PARISH, LOUISIANA, FY 2008 LCDBG Program to be funded by the Louisiana Community Development Block Grant Program for Fiscal Year 2008 will be received by the Ouachita Parish Police Jury, (hereinafter referred to as OWNER) at the office of the Secretary-Treasurer in the Parish Courthouse Building, 300 St. John Street, Monroe, Louisiana, until ten (10:00) o'clock A.M. CDT, Tuesday, March 10, 2009. Sealed bids will be publicly opened and read aloud at that time. Any bids received after closing time will be returned to the bidder unopened.
All bids must be submitted on the proper bid proposal forms in triplicate. Each bid shall be sealed and plainly marked as "Bid for Street Improvements in the Tanglewood Area - West, Ouachita Parish, Louisiana, FY 2008 LCDBG Program." The contractor must display his contractor's license number prominently on the outside of the envelope.
The Contract Documents including complete plans and specifications may be examined and procured at the office of the Engineer, Harrison and Associates, Inc., Consulting Engineers, 200 Washington Street, 2nd Floor, Monroe, Louisiana. A refundable deposit of $50.00 shall be required for each set of Contract Documents.
If the bidder is a corporation, a corporate resolution authorizing a representative of the corporation to sign the bid must accompany the bid.
Each bidder must deposit with his/her bid, security in the amount, form, and subject to the conditions provided in the Information for Bidders. Sureties used for obtaining bonds must appear as acceptable on the U.S. Department of Treasury Circular 570.
For contractor information, this project is classified as municipal and public works construction.
No bidder may withdraw his/her bid within thirty (30) days after the actual date of the opening thereof.
Attention to bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract, Section 3, Segregated Facilities, Section 109, Executive Order 11246, and all applicable laws and regulations of the Federal Government and State of Louisiana and bonding and insurance requirements.
IN PARTICULAR, BIDDERS SHOULD NOTE THE REQUIRED ATTACHMENTS AND CERTIFICATIONS TO BE EXECUTED AND SUBMITTED WITH THE BID PROPOSAL.
The successful Bidder will be required to execute the Owner's Standard Form of Agreement/Contract for construction together with the Performance and Payment Bonds within ten (10) calendar days after normal award of contract.
The contractor shall begin mobilization and procurement of materials within ten (10) calendar days of the Notice to Proceed.
Please notify the Ouachita Parish Police Jury at (318) 327-1340 seven (7) days in advance of the scheduled bid opening if special accommodations specified under ADA are required.
The Owner hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement, that Minority Business Enterprises will be afforded equal opportunity to submit offers in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin or disability in consideration for an award.
The owner reserves the right to reject any and all bids for just cause, and, waive any and all formalities not required by the Louisiana Public Bid Law (La.R.S.38:2211-2296).
January 29, 2009
OWNER: OUACHITA PARISH POLICE JURY
BY: Walter M. Caldwell, IV-President
2/5,2/12,2/19
_____________________________________________________________
NOTICE TO BIDDERS
Sealed Bids will be received by the Ouachita Parish School Board, 100 Bry Street, Monroe, Louisiana 71210-1642 until 2:00 P.M., March 10, 2009.
For: Walkway & Breezeway Enclosure
Kiroli Elementary School
700 Kiroli Rd
West Monroe, Louisiana
Ouachita Parish School Board
Bid Number: 41-09
Complete Bidding Documents may be obtained from:
Rice Gregory & Associates APC
P.O. Box 585 (Call 318-366-2601)
West Monroe, Louisiana 71294
Phone: (318) 366-2601
upon deposit of $200 for each set of documents. Deposit on the first set is fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. The deposit of all other sets of documents will be refunded 50% upon return of documents as stated above.
All bids must be accompanied by bid security equal to five (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method in acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this state, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983. Bids may be submitted electronically through BidSync.
The Owner reserves the right to reject any and all bids.
Ouachita Parish School board
Jack White, President
Attest: Dr. Robert Webber, ED.D, Secretary
2/5, 2/12, 2/19
_____________________________________________________________
NOTICE TO BIDDERS
Sealed Bids will be received by the Ouachita Parish School Board, 100 Bry Street, Monroe, Louisiana 71210-1642 until 2:00 P.M., March 17, 2009.
For: Alterations to Jack Hayes Elementary School
3631 Old Sterlington Rd
Monroe, LA
Ouachita Parish School Board
Bid Number: 42-09
Complete Bidding Documents may be obtained from:
Rice Gregory & Associates APC
P.O. Box 585 (Call 318-366-2601)
West Monroe, Louisiana 71294
Phone: (318) 366-2601
upon deposit of $200 for each set of documents. Deposit on the first set is fully refundable to all bonafide prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. The deposit of all other sets of documents will be refunded 50% upon return of documents as stated above.
All bids must be accompanied by bid security equal to five (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method in acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this state, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983. Bids may be submitted electronically through BidSync.
The Owner reserves the right to reject any and all bids.
Ouachita Parish School Board
Jack White, President
Attest: Dr. Robert Webber, ED.D, Secretary
2/12, 2/19, 2/26
_____________________________________________________________
NOTICE
The Ouachita Parish School Board met in regular session on Tuesday, January 13, 2009 at twelve (12:00) o’clock noon at its regular meeting place, the Ouachita Parish School Board office.
The following members were present: Jack White, Scott Robinson, A. R. Sims, Jerry R. Hicks, John Russell, Carey Walker and Susan Spence. There were none absent.
The Pledge to the Flag was led by Board member Carey Walker.
The Invocation was given by Board member Susan Spence.
On motion by Jerry Hicks, seconded by A. R. Sims, the Board unanimously approved the Minutes of December 16, 2008 as written.
On motion by Carey Walker, seconded by Susan Spence, the Board unanimously approved the revised Agenda as presented.
A R. Sims moved, seconded by Carey Walker, that the Board approve the amended Personnel Agenda as presented, including the revisions since mailed out. Motion carried unanimously.
Nominations opened for election of Board officers for 2009 and Mr. Sims moved that the present officers remain the same, seconded by Susan Spence. Nominations ceased retaining Jack White, Board President, and Jerry Hicks, Vice President. Motion carried unanimously.
Sarah Tyman and Ashley Ellis with Big Brothers Big Sisters spoke to the Board regarding the present partnership grant between her organization and the Parish School Board. The grant includes an after-school mentoring program that serves students one hour a week using mentors. Following their presentation, a signup sheet was passed around soliciting volunteers to participate as mentors in their summer enrichment orientation program.
Televangelist James Bertrand, an organizer of “Just for Jesus,” a Christian outreach crusade for students in grades 4-12 addressed the Board regarding a fieldtrip using school buses to transport students to his rally. He stated that the rally enables students to explore opportunities for learning to be better citizens while encouraging students to stand for good and equality. In his opinion educators have a right to fieldtrips for a specific purpose in which to introduce students to history, science, literature and performance art.
Speaking in opposition to the fieldtrip supported by Pastor Bertrand, the Board heard from Betsey Riggins, a parent, on her reasons for not participating in the rally. She voiced her concern about the tone of Pastor Bertrand’s website, newspaper articles and the precedence it sets.
Another parent, Nancy Counts, also expressed her concern about the fieldtrip being geared toward religious rhetoric, loss of classroom time and using school transportation to transport students to the rally.
Charles Kincade, ACLU attorney/advocate, was allowed to speak on the fieldtrip issue. He viewed the rally as an endorsement that promotes something that is strictly unlawful and asked the Board not to impose, allow or sponsor the rally. According to Kincade, providing transportation for students to attend such events would constitute a violation of separation of church and state and invite controversy, dissension and litigation.
Board attorney Elmer Noah would like an opportunity to do more research on the subject of fieldtrips before advising the Board on their legal position regarding this matter. The Board took no action following the lengthy discussion on the fieldtrip/rally.
The Board heard a report from Energy Coordinator Dabo Graves on OPSB’s energy usage.
On the recommendation of Child Welfare and Attendance Administrator Gary Armstrong, Scott Robinson moved, seconded by Jerry Hicks, that the Board adopt the Electronics Devices Policy for Employees Communicating with Students via Cell Phone, Texting, Internet, and any other Wireless or Telecommunication Device as presented. Motion carried unanimously.
Special Projects/Safety Coordinator Kenneth Slusher gave an update on the ongoing construction/renovation Projects.
Susan Spence moved, seconded by Carey Walker, that the Board grant permission to bid the construction of the “new” Sterlington elementary school with a budgeted amount of $11,000,000 provided by East Ouachita construction funds [Bid No. 38-09]. Motion carried unanimously.
On motion by Jerry Hicks, seconded by Scott Robinson, the Board granted permission to bid the WMHS administration renovations project using West Ouachita construction funds with a budgeted amount of $3,500,000 [Bid No. 39-09]. Motion carried unanimously.
On motion by John Russell, seconded by Scott Robinson, the Board granted permission to bid the construction of the “new” Richwood Middle School with a budgeted amount of $12,000,000 paid from East Ouachita Construction funds and on the condition that Plan “A” is used for the project [Bid No. 40-09]. Motion carried unanimously.
Following discussion, the enclosed Kiroli school walkway project [Bid No. 41-09] with a budget of $200,000 was tabled until further review.
Susan Spence moved, seconded by Carey Walker, that the Board grant permission to bid the kitchen renovation project at Jack Hayes Elementary School with a budget of $325,000 provided by East Ouachita construction funds [Bid No. 42-09].
The next Board meeting that was scheduled for Tuesday, January 27, 2009 has since been cancelled and rescheduled for Tuesday, February 3rd at 12:00 noon.
There being no further business to be brought before the Board, Mr. Sims moved, seconded by Mr. Hicks, that the meeting adjourn. Motion carried unanimously.
OUACHITA PARISH SCHOOL BOARD
Jack W. White, President
ATTEST: Robert Webber, Secretary /ps
2/12
_____________________________________________________________
NOTICE
The West Monroe Housing Authority has prepared its Annual and 5-Year Plans for submission to HUD. Interested persons can come to the office at 211 Cypress to read the plans. The plans will be presented to the West Monroe Housing Commission at the regular meeting of the West Monroe City Council at 7:00 p.m. on April 14, 2009, at City Hall. Comments on the plans will be taken at that time.
2/12
_____________________________________________________________
PROCEEDINGS OF THE POLICE JURY, PARISH OF OUACHITA, STATE OF LOUISIANA, TAKEN AT A SPECIAL MEETING HELD MONDAY, DECEMBER 22, 2008 AT 5:30 P.M.
The Police Jury of the Parish of Ouachita, State of Louisiana met in regular and legal session in the Ouachita Parish Police Jury Meeting Room, Courthouse Building, Monroe, Louisiana on Monday, December 22, 2008 at 5:30 p.m., and was duly convened by Mr. Walt Caldwell, President, who stated that the Police Jury was ready for the transaction of business.
Members Present (6)
Charles Jackson, District A; Mack Calhoun, District B; Walt Caldwell, District C; Dorth Blade, District D; Shane Smiley, District E; Pat Moore, District F.
Members Absent (0)
Mr. Jackson gave invocation. Mr. Jackson led Pledge of Allegiance to the flag.
The president recognized Mr. Bill Roark. Mr. Cammack stated that Mr. Roark was present and wanted an opportunity to address the jury regarding renewal of his contract. Mr. Roark stated his accomplishments for the contract period and asked that the jury would consider that when they take action.
A motion to adopt the minutes of the police jury meetings held on November 17th, November 20th, December 1st, December 4th, and December 8th, 2008 was offered by Ms. Moore, seconded by Mr. Smiley. Motion passed without opposition.
The president asked for a motion to recess the regular police jury meeting in favor of the Finance Committee meeting. Motion offered by Mr. Jackson, seconded by Mr. Blade to recess the regular police jury meeting.
FINANCE COMMITTEE MEETING
The chairman, Mr. Jackson convened the Finance Committee meeting at 5:45 p.m. Mr. Jackson recognized Mr. Cammack.
Mr. Cammack spoke regarding the 2009 cost of living increase. Discussion ensued. Motion offered by Mr. Caldwell to adjust the budget to reflect a 3% cost of living increase across the board. Motion failed for lack of a second. Discussion ensued again. Motion offered by Mr. Blade, seconded by Mr. Calhoun to grant a cost of living increase not less than 3%, and to amend the budget to reflect whatever increase that is within each department’s budget and to grant that increase. Motion passed without opposition.
Additional discussion ensued. Motion offered by Mr. Caldwell, seconded by Mr. Smiley to grant a flat 3% cost of living increase to the employees at OCC and Julia Kirby. Motion passed without opposition.
The chairman recognized Chief Hemphill. Chief Hemphill stated that he would like to grant the equivalent of a 4% increase to his employees, which includes granting a 2% increase and raising the base pay of the firemen. Chief Hemphill stated that this is not an increase in the budget. Discussion ensued. Motion offered by Mr. Jackson, seconded by Ms. Moore to grant the 4% increase to the fire department employees as presented in the budget hearings, which include adjusting the base pay. Motion passed without opposition.
Motion offered by Mr. Jackson, seconded by Mr. Blade to authorize the granting of pay increases as specified effective January 1, 2009.
Mr. Cammack spoke regarding the CELA Website invoices. Discussion ensued. The matter was deferred until the January meeting.
Mr. Cammack spoke regarding the Jail Operations Budget. Discussion ensued. Mr. Caldwell requested that the Jail Operations Budget be shown as an item each month on the Finance Committee.
Mr. Cammack spoke regarding the General Fund budget. Mr. Smiley spoke regarding funding for NELEA. Discussion ensued. Motion offered by Mr. Smiley, seconded by Mr. Caldwell to add $3000.00 to the 2009 budget for NELEA. Motion passed without opposition.
Mr. Calhoun spoke regarding the $4000 added to the General Fund budget for West Ouachita Recreation District. Discussion ensued. Motion offered by Mr. Calhoun, seconded by Mr. Blade to remove $4000 from the General Fund budget earmarked for the West Ouachita Recreation District. Motion failed with Mr. Calhoun and Blade voting yes, and Misters Jackson, Caldwell, Smiley and Ms. Moore voting no. Discussion ensued again. Mr. Calhoun asked that the matter be placed on his agenda for the next three years.
Mr. Jackson spoke regarding the 2009 Real Estate Agent Contract for 2009. Discussion ensued. Motion offered by Mr. Blade, seconded by Mr. Calhoun to restore the budget amount from General Fund Reserve funds for real estate agent contract services for 2009. Motion passed with Mr.’s Jackson, Blade, Calhoun and Ms. Moore voting yes. Voting no was Mr. Smiley and Mr. Caldwell.
Motion offered by Mr. Jackson, seconded by Mr. Caldwell to close the budget hearings for the 2008 Amended Budgets and the 2009 Proposed Budgets. Motion passed without opposition.
Motion to adjourn the Finance Committee meeting was offered by Mr. Jackson, seconded by Mr. Smiley. The meeting was adjourned at 7:11 pm.
MOTIONS * ORDINANCES * RESOLUTIONS:
The president recognized Mr. Jackson.
MR. CHARLES JACKSON, DISTRICT A:
Mr. Jackson, seconded by Ms. Moore, offered the following ordinance for final adoption:
ORDINANCE NO. 8914 (FINAL)
AN ORDINANCE AMENDING ORDINANCE NO.8879, ANNUAL OPERATING BUDGET FOR GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, AND CAPITAL PROJECTS FUNDS FOR THE YEAR, 2008.
The above ordinance was introduced on the 1st day of December 2008.
The Ordinance was submitted to a roll call vote and the vote thereon was as follows:
YEAS (6)
NAYS (0)
ABSTAIN (0)
ABSENT(0)
The above Ordinance was adopted the 22nd day of December 2008.
* * *
The following ordinance was offered for final adoption by Mr. Jackson, seconded by Mr. Smiley:ORDINANCE NO. 8915 (FINAL)
AN ORDINANCE ADOPTING OPERATING BUDGETS OR REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009, FOR GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, CAPITAL PROJECTS FUNDS
The Ordinance was submitted to a roll call vote and the vote thereon was as follows:
YEAS (6)
NAYS (0)
ABSTAIN (0)
ABSENT(0)
The above Ordinance was adopted the 22nd day of December 2008.
* * *
The president recognized Mr. Calhoun, District B.
MR. CALHOUN, DISTRICT B:
The following ordinance was introduced by Mr. Calhoun:
ORDINANCE NO. 8917 (INTRODUCTION)
AN ORDINANCE AUTHORIZING THE SALE OF 10.77+/-ACRES IN SECTION 16, T17N, R3E LOCATED WEST OF TRADE STREET (FORMERLY KNOWN AS “ENTERPRISE DRIVE”) FOR AND IN THE CONSIDERATION AND PRICE OF FIVE THOUSAND AND NO/100 ($5,000) DOLLARS PER ACRE PURSUANT TO THE PROVISIONS OF LA. R.S. 33:4712; AND FURTHER PROVIDING WITH RESPECT THERETO:
WHEREAS, Tommy Waldrop proposed to buy from the Ouachita Parish Police Jury, for a price of FIVE THOUSAND AND NO/100 ($5000.00) DOLLARS per acre, two parcels of land in Section 16, T17N, R3E located west of Trade Street (formerly known as “Enterprise Drive”) totaling 10.77 +/- acres to be more particularly described by survey;
WHEREAS, said immovable property is no longer needed for a public purpose and the sale described above is in the public interest;
NOW, THEREFORE:
BE IT ORDAINED by the Ouachita Parish Police Jury in legal and regular session that pursuant to the provisions of LA R. S. 33:4712, the Ouachita Parish Police Jury does hereby authorize the sale of two parcels of land in Section 16, T17N, R3E located west of Trade Street (formerly known as “Enterprise Drive”) totaling 10.77 +/- acres to be more particularly described by survey,
BE IT FURTHER ORDAINED that the President of the Ouachita Parish Police Jury be and hereby authorized and empowered to execute said Act of Sale on behalf of the Ouachita Parish Police Jury.
The above Ordinance was introduced on the 22nd day of December 2008.
* * *
MR. CALDWELL, DISTRICT C:
The president stated that he had no items.
The president recognized Mr. Blade, District D.
MR. BLADE, DISTRICT D:
Mr. Blade spoke regarding the option agreement on the Conner Property. Mr. Mitchell addressed the jury and stated that this was an extension of the agreement that had expired early in the month. Discussion ensued. Motion offered by Mr. Blade, seconded by Mr. Calhoun to extend the option on the Conner property located on Desiard Street for an additional six (6) months. Motion passed without opposition.
Mr. Blade expressed his gratitude to the other jurors for the work done during the past year.
The president recognized Mr. Smiley, District E.
MR. SHANE SMILEY, DISTRICT E:
Mr. Smiley stated that he had no items.
The president recognized Ms. Moore, District F.
MS. PAT MOORE, DISTRICT F:
Ms. Moore stated that she had no items.
The president recognized Mr. Cammack, Treasurer.
ADMINISTRATIVE REPORTS:
FISCAL: Mr. Brad Cammack, Treasurer
Mr. Cammack stated that he would like to defer to Mr. Rhodes at this time due to the length of some of the items on his agenda.
The president recognized Mr. Rhodes, Director of Green Oaks Detention Center.
GREEN OAKS: Mr. Mike Rhodes, Director
Mr. Rhodes spoke regarding the opening of three positions in his department. Mr. Rhodes requested to open the position of Juvenile Detention Supervisor, Juvenile Detention Officer II and III. Motion offered by Mr. Calhoun, seconded by Mr. Jackson to open the three positions. Motion passed without opposition.
The president recognized Mr. Mitchell, Assistant District Attorney.
LEGAL: Mr. Jay B. Mitchell, Assistant District Attorney
Mr. Mitchell spoke regarding the 2009 meeting calendar. Discussion ensued. Motion offered by Mr. Blade, seconded by Ms. Moore to have one meeting in the month of January, namely January 12th at 5:30 p.m. Motion passed without opposition.
The president recognized Mr. Murray, Public Works Director.
PUBLIC WORKS: Mr. John Tom Murray, Director
Mr. Murray expressed his gratitude to the jury for the recent cost of living increase for his department. Mr. Murray spoke regarding the renewal of the Beaver Control Contract for 2009. Motion offered by Mr. Calhoun, seconded by Mr. Blade to approve the 2009 Beaver Control Contract. Motion passed without opposition.
The president noted that Mr. Harrison, Engineer was not present.
BEER AND WHISKEY APPLICATIONS:
Mr. Mitchell presented the following beer and whiskey applications for approval. Mr. Mitchell stated that the applicant listed as number one had not submitted a completed application, but applicants listed as number 2 and 3 had. Motion offered by Mr. Blade, seconded by Mr. Smiley to approve the applicants listed as 2 and 3. Motion passed without opposition.
Mr. Mitchell spoke regarding applicant number 4 and recommended approval subject to a favorable review of criminal background checks for the spouses. Motion offered by Mr. Blade, seconded by Mr. Caldwell to approve applicant number 4 subject to the comments made by Mr. Mitchell. Motion passed without opposition.
Mr. Mitchell spoke regarding applicant number 5 and recommended approval of the liquor application. Motion offered by Mr. Smiley, seconded by Mr. Blade to approve the liquor application of applicant numbered 5. Motion passed without opposition.
1) ROGERS, BILLY DBA BIG BILLY’S FOOD MART, LLC, 2217 HWY 151 N, DOWNSVILLE, LA 71234, RETAIL BEER CLASS “B”, RETAIL LIQUOR CLASS “D” –2009 RENEWAL
2) SMITH, EUGENE DBA BLUE MOON CAFÉ, 1815 CONOVER STREET, MONROE, LA 71202, RETAIL BEER CLASS “A”, RETAIL LIQUOR CLASS “C” – 2009 RENEWAL
3) SAVANA, RITA DBA HOB NOB, INC., 5076 CYPRESS STREET, WEST MONROE, LA 71291 - RETAIL BEER CLASS “A” , RETAIL LIQUOR CLASS “C”, RETAIL RESTAURANT CLASS “R”– 2009 RENEWAL
4) THURMAN, WAYNE DBA AMERICAN OUTDOOR PRODUCTS, 7601 HWY 165 NORTH, MONROE, LA 71203, RETAIL BEER CLASS “B” – 2009 RENEWAL
5) ALI, SALAH MOHAMED DBA HIGHLAND STORES, LLC, DBA DELTA MINI MART, 3300 OLD STERLINGTON RD, MONROE, LA 71203, RETAIL LIQUOR CLASS “D” – 2009 NEW
The president recognized Mr. Cammack, Treasurer.
Mr. Cammack spoke regarding the hiring of two Maintenance Technician I-Marvin Herrington and Demarcus Slater. Discussion ensued. Motion offered by Mr. Blade, seconded by Mr. Jackson to hire two Maintenance Technician I. Motion passed without opposition.
Mr. Cammack spoke regarding the Inmate Telephone Contract and recommended PCS as the vendor for the inmate phone system. Mr. Mitchell spoke regarding the matter. Discussion ensued. Mr. John Hemphill of Infinity Networks spoke on behalf of his company. Motion offered by Mr. Smiley, seconded by Mr. Jackson to accept PCS as the vendor for the inmate phone system as recommended by the Treasurer. Motion passed without opposition.
Discussion ensued regarding the authorization of the execution of the inmate telephone contract. Mr. Mitchell stated that he would bring the contract before the jury in the new year for the authorization to act. No other action was taken on this matter.
Ms. Moore spoke regarding the projects for the 2009 Stimulus Package. Discussion ensued. No action was taken on this matter.
INVITATION FOR PUBLIC PARTICIPATION:
Ms. Moore recognized the visitor to the proceedings and asked that he give his name. Mr. Donnie Bright stated that he was new to the area and wanted to watch the process.
There being no other business to come before the jury, motion to adjourn was offered by Mr. Calhoun, seconded by Mr. Smiley. The meeting was adjourned at 8:10 p.m.
ADJOURN!
2/12
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NOTICE TO BIDDERS
Sealed Bids will be received by the Ouachita Parish School Board, 100 Bry Street, Monroe, Louisiana 71210-1642 until 3:00 P.M., March 17, 2009.
For: Sterlington Elementary School
Hwy 165 N
Sterlington, La 71280
Ouachita Parish School Board
Bid Number: 38-09
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Architect at
TBA Studio
103 Cypress Street
West Monroe, Louisiana 71291
Telephone: (318) 340-1550
Facsimile: (318) 998-1315
E-mail: bmcguire@tbarchitecture.com
This project is classified as building construction. All bids must be accompanied by bid security equal to five (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method in acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this state, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
Bids may be submitted electronically through BidSync.
A mandatory pre-bid conference will be Tuesday, March 3, 2009, at 9:00 A.M., at the library on the Sterlington High School campus; Highway 165 North. Bids shall be accepted only from Contractors who attend the Pre-bid Conference.
The Owner reserves the right to reject any and all bids.
Ouachita Parish School board
Jack White, President
Attest: Dr. Robert Webber, ED.D, Secretary
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