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Public Notices: Thursday, July 3rd, 2008

Public & Legal Notices may be submitted to us at legals@ouachitacitizen.com.



Public Notices Published Thursday, July 3rd, 2008
NOTICE TO BIDDERS
Sealed Bids will be received by the Morehouse Parish School Board, 714 South Washington, Bastrop, Louisiana 71221 until 2:00 P.M., July 24th , 2008.
For: General Maintenance, Walkway Canopies, and New Drainage for
Bastrop High School
402 Highland Avenue
Bastrop, Louisiana 71220
Morehouse Parish School Board
Bid Number: 00209
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Architect at
TB Architecture
141 DeSiard Street, Suite 506
Monroe, Louisiana 71201
Telephone: (318) 340-1550
Facsimile: (318) 998-1315
E-mail: tlittleton@tbarchitecture.com
All bids must be accompanied by bid security equal to five percent (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier's check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this State, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
A mandatory pre-bid conference will be Tuesday, July 15th, 2008, at 10:00 A.M., at the job site on the Bastrop High School campus. Bids shall be accepted only from Contractors who attend the Pre-bid Conference.
The Owner reserves the right to reject any and all bids.
6/26,7/3,7/10
_____________________________________________________________
NOTICE
I, Wilbern Brady, DOC# 382178, dob 12/22/78, currently residing in Ouachita Parish, Louisiana, have applied for clemency for my conviction of criminal damage to property which occurred on 6/6/97 in Ouachita Parish, Louisiana, and felony theft which occurred on 9/9/06, in Ouachita Parish, Louisiana. If you have any comments or wish to communicate with the Board of Pardons, please call (225) 342-5421.
6/19,6/26,7/3
_____________________________________________________________
LEGAL NOTICE
This is to certify that the OUACHITA PARISH CLERK OF COURT has complied with Louisiana Revised Statute 39:1306 relative to public participation in the Budget process for the Year Ended June 30, 2009. Notice of availability for public inspection and public hearing was held in compliance with applicable statute.
W.J. "Bill" Hodge, Clerk of Court
7/3
_____________________________________________________________
NOTICE
The Ouachita Parish Police Jury will conduct a public hearing on July 22, 2008 at 5:30 p.m. in the Police Jury Meeting Room at the Ouachita Parish Courthouse.
The purpose of the public hearing will be to receive comments on Ordinance No. 8893 -Abolishing Lake Park Drainage District of Ouachita Parish, Louisiana.
All persons who wish to comment, protest, or object to any portion of the above mentioned ordinance or resolution are urged to attend this meeting.
6/26,7/3
_____________________________________________________________
NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Thursday, July 17, 2008, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, Thursday, July 17, 2008, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
(FOUR) SELF-CONTAINED PORTABLE GRASS FIRE UNITS
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
6/26,7/3
_____________________________________________________________
NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Thursday, July 17, 2008, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, Thursday, July 17, 2008, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
JANITORIAL SERVICE
FOR WORKFORCE INVESTMENT OFFICES
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
6/26,7/3
_____________________________________________________________
NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Thursday, July 17, 2008, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, Thursday, July 17, 2008, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
UNIFORMS
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
6/26,7/3
_____________________________________________________________
BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 2:00 P.M. C.D.S.T. July 17, 2008, at which time they will be publicly opened and read aloud for:
BID: 10-09 TRACK REPLACEMENT – OUACHITA HIGH
A PRE-BID CONFERENCE WILL BE HELD ON MONDAY JULY 7, 2008 AT OUACHITA HIGH SCHOOL AT 11:00 A.M. C.D.S.T. Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
6/19,6/26,7/3
_____________________________________________________________
NOTICE TO BIDDERS
Sealed Bids will be received by the Ouachita Parish School Board, 100 Bry Street, Monroe, Louisiana 71210-1642 until 2:00 P.M., July 22, 2008.
For: Alterations
Lakeshore Elementary School
500 Balboa Street
Monroe, Louisiana 71201
Ouachita Parish School Board
Bid Number: 18-09
Complete Bidding Documents may be obtained from:
Rice Gregory – Architect
P. O. Box 585 (call 318-366-2601)
West Monroe, Louisiana 71294
Phone: (318-366-2601)
upon deposit of $ 50 for each set of documents. Deposit on the first two sets is fully refundable to all bondable prime Bidders upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. The deposit of all other sets of documents will be refunded 50% upon return of documents as stated above.
All bids must be accompanied by bid security equal to five (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method in acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this state, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
The Owner reserves the right to reject any and all bids.
Ouachita Parish School board
Jack White, President
Attest: Dr. Robert Webber, ED.D, Secretary
6/19, 6/26, 7/3
_____________________________________________________________
NOTICE
The Ouachita Parish School Board met in regular session on Tuesday, June 3, 2008 at twelve (12:00) o’clock noon at its regular meeting place, the Ouachita Parish School Board office.
The following members were present: Jack White, Scott Robinson, A. R. Sims, Jerry R. Hicks, Carey Walker and Susan Spence. John Russell was the only member absent.
Board member A. R. Sims led the Pledge to the Flag.
The Invocation was given by Dr. Robert Webber.
On motion by Jerry Hicks, seconded by A. R. Sims, the Board unanimously approved the Minutes of May 6 and May 22, 2008 as written.
On motion by A. R. Sims, seconded by Carey Walker, the Board unanimously approved the amended Agenda with the addition of two items (3 & 4) under permission to bid as follows: (3) Jack Hayes renovations [Bid No. 17-09] and (4) Lakeshore renovations [Bid No. 18-09].
Upon motion by Susan Spence, seconded by A. R. Sims, the Board accepted the Personnel Agenda as presented. Motion carried unanimously.
Superintendent Webber reported the results of the Bi-Racial Committee meeting held on May 19, 2008. The Ouachita Parish School Board is legally required to seek approval from the Bi-Racial Committee when calling a bond election. Whereby, the East Ouachita Parish tax proposal was presented and unanimously approved by the committee clearing the way for the Board to proceed with their plans to hold an election on July 19, 2008 to issue an additional $9 million of East Ouachita Bond District general obligation bonds. In an effort to complete the construction projects on the east side, it was necessary to come back to the voters asking for an additional $9 million. It is anticipated that the current ad valorem tax presently levied on property owners will not increase and will add only one additional year to the tax.
Jo Lynne Correro, Director of Child Nutrition, presented a prepared list of lunch and breakfast price increases for the Board’s consideration as she addressed her concerns regarding the rising cost of supplying food, paper, cleaning supplies, labor, and equipment purchase/repair for her Child Nutrition Program. She anticipates her operational expenses to continue to rise in the future and in order to get control of the cash flow deficit she is experiencing; she needs to raise the price of meals. Mrs. Correro remarked that lunch prices have not been increased since 1991-92 as she proposed the following increases for her lunch program:
Students Elementary………………..$1.50 (an increase of $.50)
Students Secondary…………………$1.75 (an increase of $.50)
Adult Employee………………………$3.00 (an increase of $1.00)
Adult visitor prices are to remain the same as they were raised last year and are not recommended for an increase. According to Mrs. Correro, if her nutritional program is to remain self-supporting, it will be necessary to raise the recommended meal prices at some point. Board member Susan Spence agreed that, in comparison with other school systems, Mrs. Correro’s concerns were valid in that other school systems have already raised their meal prices; some are actually going up again. Whereby, Susan Spence moved, to accept Mrs. Correro’s recommendation for the increase in student and adult breakfast and lunch prices. Motion died for lack of a second. The Board thought the lunch price increase was excessive and asked Mrs. Correro to prepare another price increase projection with less of an increase. Scott Robinson asked the Board to table her request and revisit the issue at the next meeting. Mrs. Correro agreed to work on another cost analysis in an attempt to reduce her price increase for breakfast and lunch and present to the Board at their next meeting.
On motion by A. R. Sims, seconded by Jerry Hicks, the Board accepted Budget Revision No. 1 as presented and recommended by Business Manager Richie Garrett. Motion carried unanimously.
On the recommendation of Business Manager Richie Garrett, Jerry Hicks moved, seconded by A. R. Sims, that the Board retain The Ouachita Citizen as their Official Journal. Motion carried unanimously.
Business Manager Richie Garrett presented a prepared “Analysis of Costs Related to West Monroe High School Baseball Field” for the Board’s review in connection with the construction costs therewith. He commented that he is having problems collecting reimbursement agreed upon by the Booster Club for expenditures regarding the baseball field renovations at WMHS and needed the Boards direction to resolve the matter. In summery, several months ago it was brought to the Board’s attention that WMHS wanted to make renovations to the baseball field and had a commitment from the Booster Club to finance the project. Mr. Garrett further explained that in the Minutes, it was approved that the Board would commit up to $350,000 of the construction cost. The Booster Club basically said they would pay for any additional expenses [architect fees, construction costs & miscellaneous expenses] above the $350,000. To date, the School Board has fulfilled its commitment of $350,000 and paid all costs for the project from the West Ouachita construction account. However, Mr. Garrett reported that the Board has not received the total reimbursement for expenses of $1,152,073. There is $358,264 still remaining to be paid by the Booster Club. After contacting the Booster Club numerous times about the debt, Mr. Garrett has not received a response.
When Mr. Garrett asked the Board’s preference on how to handle this transaction, Jerry Hicks announced that he had been in contact with the WMHS Booster Club and WMHS Athletic Director/head football coach, Don Shows, and was assured that the WMHS football account would pay $158,264 of the $358,264 balance owed. Coach Shows agreed to pay the $158,264 in installments by January 2010. As Mr. Hicks talked about the possibility of the Board paying the remaining $200,000 for the donors until Booster Club funds become available, members of the Board voiced their opinion regarding the matter. Following further discussion, Jerry Hicks moved, seconded by Carey Walker, that the Board authorize a $200,000 payment from the Westside Construction Fund. Mr. Hicks declared that donors would be contacted and fund raisers would be held to raise funds to pay the Board back for the $200,000 it agreed to pay from the West Ouachita Construction Fund. Prior to the roll call vote, Mr. Garrett asked for clarification on paying the additional charges of $9,507.00 added to the project for extra concrete used to construct sidewalks connecting various areas within the complex. It is understood that the Board will pay one-half of the $9,507.00 or $4,754.00 from the West Ouachita Sales Tax Fund and the West Monroe High School athletic program would pay the balance of $4,753.00.
The following roll call vote was recorded on Jerry Hick’s motion to approve the $200,000 payment on the WMHS baseball complex construction: Carey Walker, yes; Jerry Hicks, yes; Susan Spence, yes; Scott Robinson, no; A. R. Sims, abstain; and Jack White, yes. Motion carried, with four (4) “yes” votes, one (1) “no” vote, and one (1) abstention. Scott Robinson voted “no” because no one discussed the matter with him in advance of the meeting and he had no prior notice this matter was going to be considered today and needed more time to review.
Special Projects/Safety Coordinator Kenneth Slusher reported that the multi-purpose building at Riverbend is scheduled to be completed in the first week of July. Bids are scheduled to open Tuesday for the Ouachita High School softball field renovations and next Thursday for restroom renovations on the East Side. In conclusion, Mr. Slusher announced that construction on the multi-purpose building at Ouachita High School is right on schedule and the architect is working on the plans for Lakeshore and Jack Hayes renovations.
On the recommendation of Business Manager Richie Garrett, Scott Robinson moved, seconded by Jerry Hicks, that the Board accept the low bids meeting specifications from the following bidders for parish-wide musical instruments: Item No. 1-2 – Washington Music; Item Nos. 3-15 – Washington Music; Item No. 16 – Matt’s Music; Item Nos. 17-26 – Washington Music; Item No. 27 – Band House; Item Nos. 28-29 – Washington Music; Item No. 30 – Matt’s Music; Item Nos. 31-40 – Washington Music [Bid No. 54-08]. Motion carried unanimously.
On the recommendation of Business Manager Richie Garrett, Susan Spence moved, seconded by Carey Walker, that the Board grant permission to bid the following items: (1) Calhoun elementary gym roof replacement paid from maintenance/operation sales tax fund [Bid No. 15-09]; (2) chillers (parish-wide) paid from A/C fund with a budget of $250,000 [Bid No. 16-09]; (3) Jack Hayes renovations [Bid No. 17-09]; and (4) Lakeshore renovations [Bid No. 18-09]. Motion carried unanimously.
On the recommendation of the Superintendent, Jerry Hicks moved, seconded by Carey Walker, that the Board amend the Agenda to add the approval of an oil and gas mineral lease assignment. Motion carried unanimously.
On motion by A. R. Sims, seconded by Carey Walker, the Board accepted the recommendation of the Superintendent and granted approval of the Assignment of Oil and Gas Lease dated 07-06-61 (recorded in COB 740 Page 140 – Cheniere Field (17461) Ouachita Parish, LA) as follows: Assignment and Bill of Sale dated effective 01-01-08, from Exxon Mobil Corporation to Hilcorp Energy I,L.P., (Devon Energy is the operator). Motion carried unanimously.
The next Board meeting will be held on June 17, 2008 at 12:00 noon.
There being no further business to be brought before the Board, Jerry Hicks moved, seconded by A. R. Sims, that the Board meeting adjourn. Motion carried unanimously.
OUACHITA PARISH SCHOOL BOARD
Jack W. White, President
ATTEST:
Robert Webber, Secretary
7/3
_____________________________________________________________
ADVERTISEMENT FOR BIDS
Sealed bids will be received for the State of Louisiana by the Division of Administration, Office of Facility Planning and Control, Claiborne Office Building, 1201 North Third Street, Conference Room 1-145, Post Office Box 94095, Baton Rouge, Louisiana 70804-9095 until 2:00 P.M., Tuesday, July 22, 2008.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY FACILITY PLANNING AND CONTROL OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.
FOR: Visitors Center, Poverty Point Reservoir State Park
Dalhi, Louisiana
PROJECT NUMBER: 06-264-03-21, Part 02
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms and/or plan rooms. Reproduction cost on the first paper plan set acquired by bona fide prime bidders will be fully refunded by the Architect upon delivery of the documents to the Architect, in good condition, no later than ten (10) days after receipt of bids. All plan holders are responsible for their own reproduction costs.
Questions about this procedure shall be directed to the Architect at:
TB Architecture
103 Cypress Street
West Monroe, LA 71291
Telephone: 318-340-1550
Fax: 318-998-1315
E-mail: bmcguire@tbarchitecture.com
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Facility Planning and Control Bid Bond Form written by a surety company licensed to do business in Louisiana, signed by the surety's agency or attorney-in-fact. Surety must be listed on the current U.S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond, or must be a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the amount of the Bond may not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide. The Bid Bond shall be in favor of the State of Louisiana, Office of Facility Planning and Control, and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligating of less than five percent (5%) by any method is acceptable.
The successful Bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
A PRE-BID CONFERENCE WILL BE HELD
at 10:30 A.M. on Thursday, July 10, 2008 at the Entrance Station, Poverty Point Reservoir State Park, 1500 Poverty Point Parkway, Delhi, LA.
Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2163 for the classification of Building Construction. Bidder is required to comply with the provisions and requirements of LA R.S. 38:2212(A)(1)(c). No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S. 38:2212(A)(1)(b), the provisions and requirements of this Section, those stated in the advertisement bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
When this project is financed either partially of entirely with State Bonds, the award of this Contract is contingent upon the granting of lines of credit, or the sale of bonds by the Bond Commission. The State shall incur no obligation to the Contractor until the Contract Between Owner and Contractor is fully executed.
Facility Planning and Control is a participant in the Small Entrepreneurship Program (the Hudson Initiative) and bidders are encouraged to consider participation. Information is available from the Office of Facility Planning and Control or on its website at www.doa.louisiana.gov/fpc/fpc.htm.
STATE OF LOUISIANA
DIVISION OF ADMINISTRATION
FACILITY PLANNING AND CONTROL
JERRY W. JONES, DIRECTOR
6/19,6/26,7/3
_____________________________________________________________
ADVERTISEMENT FOR BIDS
Sealed bids for Sewer TV Equipment will be received by West Ouachita Sewerage District No. 5 at the office of West Ouachita Sewerage District No. 5, 327 Wallace Road, West Monroe, Louisiana, until ten (10) o'clock A.M. CDST, on Thursday, July 31, 2008. Sealed bids will be publicly opened and read aloud at that time. Any bids received after closing time will be returned to the bidder unopened.
The specifications of the TV equipment may be picked up at the office of the district on Wallace Road. The owner reserves the right to reject any and all bids and waive any and all informalities.
By Terry Cox, District Manager
7/3,7/10,7/17,7/24
LEGAL NOTICE
NOTICE is hereby given by the Mayor and Board of Alderman of the City of West Monroe, Louisiana, in accordance with Louisiana Revised Statutes, Title 33, Section 4712, that the proposed ordinance 3742 attached hereto as Exhibit "A" was introduced at the regular meeting of the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, on the 10th day of June, 2008, and will be considered for adoption at the regular meeting of the Mayor and Board of Aldermen on the 8th day of July, 2008, at 7:00 p.m. City Council Chambers, West Monroe City Hall, 2305 North Seventh Street, West Monroe, Louisiana. Any opposition to the proposed ordinance must be in writing, filed with the City Clerk within 15 days of the first publication of this Legal Notice. A public hearing will be held on any such written opposition at the time, date and place set forth above for consideration of the adoption of the proposed ordinance.
Benny Chelette, City Clerk, City of West Monroe
CITY OF WEST MONROE
ORDINANCE NO.
MOTION BY:
SECONDED BY:
AN ORDINANCE AUTHORIZING THE CITY OF WEST MONROE, LOUISIANA TO SELL CERTAIN DESCRIBED IMMOVABLE PROPERTY WHICH IS NOT NEEDED FOR ANY PUBLIC PURPOSE BY THE CITY OF WEST MONROE, LOUISIANA TO KMK PROPERTIES, L.L.C., OR ITS ASSIGNS, FOR THE CASH SUM OF $11,500.00, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
WHEREAS, the City of West Monroe, Louisiana, owns certain immovable property which is not needed for public purposes, and
WHEREAS, the price offered, and the terms and conditions provided for the purchase of that property is fair and reasonable, and the intended sale and development of that immovable property will be beneficial to the City of West Monroe and its residents.
NOW, THEREFORE:
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that the City of West Monroe, Louisiana is hereby authorized to sell certain immovable property which is not needed for any public purpose by the City of West Monroe, Louisiana, which property is more particularly described as follows, to-wit:
A certain tract or parcel of land being situated in Lot No 9 of West Monroe Commercial Park Subdivision, situated in Sections 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 21, Page 58, records of Ouachita Parish, Louisiana, and being more particularly described as follows:
Commence at the Southwest Corner of Lot No. 8 of the Resubdivision of Lots No. 4,5,6, 7 and 8 of West Monroe Commercial Park Subdivision, situated in Sections 29, 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 20, Page 176, records of Ouachita Parish, Louisiana (said point also being on the East line of Lot No. 9 of the Revised Plat of the Resubdivision of Lots 9, 10, 13, 16 & 19 of West Monroe Commercial Park Subdivision, situated in Sections 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 21, Page 58, records of Ouachita Parish, Louisiana), for the POINT OF BEGINNING, thence proceed South 00 degrees 06 minutes 33 minutes West along the East line of said Lot No. 9, a distance of 5.53 feet; thence proceed South 00 degrees 17 minutes 44 minutes West along the East line of said Lot No. 9, a distance of 49.26 feet to the Southeast Corner of said Lot No. 9; thence proceed North 25 degrees 39 minutes 59 seconds West, a distance of 290.64 feet to the Northeast corner of said Lot No. 9; thence proceed South 31 degrees 20 minutes 15 seconds East along the East line of said Lot No. 9, a distance of 242.56 feet to the POINT OF BEGINNING, containing 3,483.7 Square Feet, and being subject to all rights of way, easements and servitudes of record and or use.
to KMK Properties, L.L.C., or its assigns, for and in consideration of the cash sum of ELEVEN THOUSAND, FIVE HUNDRED AND NO/100 ($11,500.00) DOLLARS, subject to the following conditions:
a) Subject to any and all development restrictions of record, and all rights-of-way and/or servitudes of record or of use;
b) City reserves all oil, gas and other fugacious minerals in, on and under the above described property, but City, on behalf of itself, its successors, lessees, and assigns, expressly waives the right to enter upon, utilize or occupy any portion of the above described property for any mineral exploration or development; and
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute a Deed on behalf of the City of West Monroe, Louisiana, reflecting the price and terms set forth above, and to take any other action or execute any and all other documents deemed by him either necessary or appropriate in order to transfer the above described immovable property as set forth above, including but not limited to including a provision, whether in the deed or in a supplemental agreement, that limits the nature of the initial construction and operation of the business to be located on that property to certain types of activities for a minimum number of years, that requires the construction to be initiated within a certain time and pursued in a commercially reasonable manner through to completion, together with such other requirement and provisions as he deems appropriate, including a provision that provides for a right and option in favor of the City of West Monroe to re-acquire the property at the same price if such conditions are not timely met or to provide for liquidated damages payable to the City of West Monroe in lieu of such reacquisition, the terms, conditions or provisions of all of such conditions to be as determined appropriate by the Mayor.
SECTION 3. The above ordinance was introduced on June 10, 2008, in regular and legal session convened; notice of this ordinance was published three times in fifteen (15) days, one week apart, as required by R.S. 33:4712; no opposition being filed, it is considered by sections, voted on by yea and nay vote, passed and adopted in legal session convened this 8th day of July, 2008, with the final vote being as follows:
YEA:
NAY:
NOT VOTING:
ABSENT:
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 8TH DAY OF JULY, 2008. Dave Norris, Mayor, City of West Monroe, State of Louisiana.
6/19,6/26,7/3
_____________________________________________________________
PUBLIC NOTICE
NOTICE is hereby given that the Planning Commission of the City of West Monroe will meet in legal session on Monday, July 21, 2008, at 5:00 p.m. in the Council Chambers of West Monroe City Hall to review the following application(s):
APPLICATION NO: DE-ANNX-08-60000002
APPLICANT: PARKWOOD DEVELOPMENT CORPORATION
LOCATION: WELLS ROAD (63.34 ACRE TRACT)
REQUEST: DE-ANNEXATION FROM THE CITY LIMITS OF WEST MONROE, LOUISIANA
LGL DSCRP: COMMENCE AT THE NORTHEAST CORNER OF SEC 31 T18N R3E, OUACHITA PARISH, LA, THENCE NORTH 89 DEGREES 55’39” WEST, A DISTANCE OF 914.39 FEET TO THE POB; THENCE SOUTH 00 DEGREES 05’39” WEST, A DISTANCE OF 991.99 FEET; THENCE SOUTH 89 DEGREES 55’43” EAST, A DISTANCE OF 29.88 FEET; THENCE SOUTH 00 DEGREES 00’00” WEST, A DISTANCE OF 334.00 FEET; THENCE NORTH 90 DEGREES WEST, A DISTANCE OF 1301.92 FEET; THENCE SOUTH 00 DEGREES 00’00” WEST, A DISTANCE OF 100.76 FEET; THENCE NORTH 90 DEGREES 00’00” WEST, A DISTANCE OF 477.67 FEET; THENCE NORTH 00 DEGREES 06’44” EAST, A DISTANCE OF 1428.93 FEET; THENCE SOUTH 89 DEGREES 55’39” EAST, A DISTANCE OF 1748.55 FEET TO THE POB CONTAINING 63.34 ACRES MORE OR LESS AND BEING SUBJECT TO ALL RIGHTS-OF-WAY, SERVITUDES AND EASEMENTS OF RECORD OR OF USE.
7/3,7/10,7/17
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ADDENDUM TO COOPERATIVE ENDEAVOR AGREEMENT
STATE OF LOUISIANA
PARISH OF OUACHITA
BE IT KNOWN, that in the presence of undersigned Notaries Public, each duly commissioned and qualified, and in the presence of the undersigned competent witnesses, personally came and appeared:
MONROE-WEST MONROE CONVENTION AND VISITORS BUREAU OF OUACHITA PARISH (hereafter "CVB"), a political subdivision of the State of Louisiana, herein represented by its duly authorized chairman, Dr. Jerry Edmondson, pursuant to a resolution adopted by its Board of Directors, the mailing address of which is 601 Constitution Drive, West Monroe, Louisiana 71291; and
CITY OF WEST MONROE, LOUISIANA (hereafter "CITY"), a subdivision of the State of Louisiana, herein represented by Dave Norris, its Mayor, duly authorized in the premises, the mailing address of which is 2305 North 7th Street, West Monroe, Louisiana,
who agree as follows:
That they are the parties who entered into that certain Cooperative Endeavor Agreement dated March 16, 2004, regarding a cash contribution in the amount of $318,375.00 by the CVB to the CITY for the construction of a livestock pavilion in West Monroe, Ouachita Parish, Louisiana, and who now enter into this Addendum to said Cooperative Endeavor Agreement as follows:
The parties desire to amend Paragraphs 1, 3 and 4 of the original Cooperative Endeavor Agreement to read as follows:
1. CVB shall contribute the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000.00), less and except a pro rata portion of the costs of issuance by CVB of its $2,000,000.00 Certificates of Indebtedness, Series 2004 (the "Certificates"), a portion of the proceeds of which are being used to fund such contribution. The contribution shall be used by CITY solely for purpose of purchasing equipment needed to operate the livestock pavilion, in West Monroe, Ouachita Parish, Louisiana.
.....
3. The subject funds shall be used only for the purpose purchasing equipment needed to operate the livestock pavilion, and not for planning, studies, marketing, fund raising, or any other purpose whatsoever.
4. CITY shall actually purchase the equipment needed for the purpose of operating the livestock pavilion within three (3) years from March 15, 2004.
All other terms and conditions of the said Cooperative Endeavor Agreement are hereby ratified with the sole purpose of this Addendum being to reflect the re-allocation of funds for the construction of a livestock pavilion to the purchase of equipment needed to operate the livestock pavilion.
THUS DONE AND SIGNED at Monroe, Ouachita Parish, Louisiana, this 14th day of March 2007.
WITNESSES:
/s/ Eric T. Hale
/s/ Jayne C. Norton
CITY OF WEST MONROE, LOUISIANA, BY
/s/ Dave Norris, Mayor
/s/Douglas C. Caldwell, Notary Public,
La. Bar Roll #03783
THUS DONE AND SIGNED at West Monroe, Ouachita Parish, Louisiana, this 25th day of March 2007.
WITNESSES:
/s/ Alana Cooper
/s/ Harolyn Falgoust
/s/ Elmer G. Noah II
La. Bar Roll # 10009
MONROE-WEST MONROE CONVENTION & VISITORS BUREAU OF OUACHITA PARISH:
By: /s/ Dr. Jerry Edmondson, chairman
7/3
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ADDENDUM TO COOPERATIVE ENDEAVOR AGREEMENT
STATE OF LOUISIANA
PARISH OF OUACHITA
BE IT KNOWN, that in the presence of undersigned Notaries Public, each duly commissioned and qualified, and in the presence of the undersigned competent witnesses, personally came and appeared:
MONROE-WEST MONROE CONVENTION AND VISITORS BUREAU OF OUACHITA PARISH (hereafter "CVB"), a political subdivision of the State of Louisiana, herein represented by its duly authorized chairman, Dr. Jerry Edmondson, pursuant to a resolution adopted by its Board of Directors, the mailing address of which is 601 Constitution Drive, West Monroe, Louisiana 71291; and
CITY OF MONROE, LOUISIANA (hereafter "CITY"), a subdivision of the State of Louisiana, herein represented by Jamie Mayo, its Mayor, duly authorized in the premises, the mailing address of which is P.O. Box 123, Monroe, Louisiana, 71210-0123,
who agree as follows:
That they are the parties who entered into that certain Cooperative Endeavor Agreement dated May 28, 2004, regarding a cash contribution in the amount of $394,544.00 by the CVB to the CITY for the construction of a new roof on the Arena at the Monroe Civic Center, Monroe, Ouachita Parish, Louisiana, and who now enter into this Addendum to said Cooperative Endeavor Agreement as follows:
The parties desire to amend Paragraphs 1, 3, 4 and 5 of the original Cooperative Endeavor Agreement to read as follows:
1. CVB shall contribute the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000.00), less and except a pro rata portion of the costs of issuance by CVB of its $2,000,000.00 Certificates of Indebtedness, Series 2004 (the "Certificates"), a portion of the proceeds of which are being used to fund such contribution. The contribution shall be used by CITY solely for re-roofing the Conference Hall and the Theater at the Monroe Civic Center Complex.
.....
3. The subject funds shall be used only for the purpose of re-roofing the Conference Hall and Theater at the Monroe Civic Center Complex, and not for planning, studies, marketing, fund raising, or any other purpose whatsoever.
4. CITY shall move diligently toward the commencement and completion of the facilities comprising the project, but in any event shall actually complete the construction within one (1) year from March 12, 2007.
5. CITY shall obtain additional funding for the purpose of this project in the amount of approximately $1,600,000.00.
All other terms and conditions of the said Cooperative Endeavor Agreement are hereby ratified with the sole purpose of this Addendum being to reflect the re-allocation of funds for the construction of a new roof on the Arena at the Monroe Civic Center to the re-roofing of the Conference Hall and the Theater at the Monroe Civic Center Complex.
THUS DONE AND SIGNED at Monroe, Ouachita Parish, Louisiana, this ____ day of ____ 2007.
WITNESSES:
/s/ Kinya Dawson
/s/ Mary Lou Harrison
CITY OF MONROE, LOUISIANA, BY
/s/ Jamie Mayo, Mayor
Nanci Sommersgill, Notary Public,
La. Bar Roll #17161
La. Notary # 17161
THUS DONE AND SIGNED at West Monroe, Ouachita Parish, Louisiana, this ____ day of ____ 2007.
WITNESSES:
/s/ Alana Cooper
/s/ Sylvia Bullard
MONROE-WEST MONROE CONVENTION & VISITORS BUREAU OF OUACHITA PARISH:
By: /s/ Dr. Jerry Edmondson, chairman
7/3
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Monroe-West Monroe
Convention & Visitors Bureau
Board of Directors Meeting Minutes
March 17, 2008
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on March 17, 2008 at 4:00 p.m. The Chairman, Jerry Edmondson, presided.
Roll Call:
Present — Dr. Jerry Edmondson, Tillman Brown, Sammy Gordy, Lane Howell, Gretchen Kovac, Don O’Toole, Ryan Roark, Janet Rutledge, Angie Jackson-Wilson
Absent — Sue Edmunds Nicholson (excused), Nash Patel (excused)
Staff: Alana Cooper, Executive Director; Sylvia Bullard, Office Manager; Elmer Noah, Board Attorney
raise funds to pay the Board back for the $200,000 it agreed to pay from the West Ouachita Construction Fund. Prior to the roll call vote, Mr. Garrett asked for clarification on paying the additional charges of $9,507.00 added to the project for extra concrete used to construct sidewalks connecting various areas within the complex. It is understood that the Board will pay one-half of the $9,507.00 or $4,754.00 from the West Ouachita Sales Tax Fund and the West Monroe High School athletic program would pay the balance of $4,753.00.
The following roll call vote was recorded on Jerry Hick’s motion to approve the $200,000 payment on the WMHS baseball complex construction: Carey Walker, yes; Jerry Hicks, yes; Susan Spence, yes; Scott Robinson, no; A. R. Sims, abstain; and Jack White, yes. Motion carried, with four (4) “yes” votes, one (1) “no” vote, and one (1) abstention. Scott Robinson voted “no” because no one discussed the matter with him in advance of the meeting and he had no prior notice this matter was going to be considered today and needed more time to review.
Special Projects/Safety Coordinator Kenneth Slusher reported that the multi-purpose building at Riverbend is scheduled to be completed in the first week of July. Bids are scheduled to open Tuesday for the Ouachita High School softball field renovations and next Thursday for restroom renovations on the East Side. In conclusion, Mr. Slusher announced that construction on the multi-purpose building at Ouachita High School is right on schedule and the architect is working on the plans for Lakeshore and Jack Hayes renovations.
On the recommendation of Business Manager Richie Garrett, Scott Robinson moved, seconded by Jerry Hicks, that the Board accept the low bids meeting specifications from the following bidders for parish-wide musical instruments: Item No. 1-2 – Washington Music; Item Nos. 3-15 – Washington Music; Item No. 16 – Matt’s Music; Item Nos. 17-26 – Washington Music; Item No. 27 – Band House; Item Nos. 28-29 – Washington Music; Item No. 30 – Matt’s Music; Item Nos. 31-40 – Washington Music [Bid No. 54-08]. Motion carried unanimously.
On the recommendation of Business Manager Richie Garrett, Susan Spence moved, seconded by Carey Walker, that the Board grant permission to bid the following items: (1) Calhoun elementary gym roof replacement paid from maintenance/operation sales tax fund [Bid No. 15-09]; (2) chillers (parish-wide) paid from A/C fund with a budget of $250,000 [Bid No. 16-09]; (3) Jack Hayes renovations [Bid No. 17-09]; and (4) Lakeshore renovations [Bid No. 18-09]. Motion carried unanimously.
On the recommendation of the Superintendent, Jerry Hicks moved, seconded by Carey Walker, that the Board amend the Agenda to add the approval of an oil and gas mineral lease assignment. Motion carried unanimously.
On motion by A. R. Sims, seconded by Carey Walker, the Board accepted the recommendation of the Superintendent and granted approval of the Assignment of Oil and Gas Lease dated 07-06-61 (recorded in COB 740 Page 140 – Cheniere Field (17461) Ouachita Parish, LA) as follows: Assignment and Bill of Sale dated effective 01-01-08, from Exxon Mobil Corporation to Hilcorp Energy I,L.P., (Devon Energy is the operator). Motion carried unanimously.
The next Board meeting will be held on June 17, 2008 at 12:00 noon.
There being no further business to be brought before the Board, Jerry Hicks moved, seconded by A. R. Sims, that the Board meeting adjourn. Motion carried unanimously.
OUACHITA PARISH SCHOOL BOARD
Jack W. White, President
ATTEST:
Robert Webber, Secretary
7/3
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ADVERTISEMENT FOR BIDS
Sealed bids will be received for the State of Louisiana by the Division of Administration, Office of Facility Planning and Control, Claiborne Office Building, 1201 North Third Street, Conference Room 1-145, Post Office Box 94095, Baton Rouge, Louisiana 70804-9095 until 2:00 P.M., Tuesday, July 22, 2008.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY FACILITY PLANNING AND CONTROL OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.
FOR: Visitors Center, Poverty Point Reservoir State Park
Dalhi, Louisiana
PROJECT NUMBER: 06-264-03-21, Part 02
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms and/or plan rooms. Reproduction cost on the first paper plan set acquired by bona fide prime bidders will be fully refunded by the Architect upon delivery of the documents to the Architect, in good condition, no later than ten (10) days after receipt of bids. All plan holders are responsible for their own reproduction costs.
Questions about this procedure shall be directed to the Architect at:
TB Architecture
103 Cypress Street
West Monroe, LA 71291
Telephone: 318-340-1550
Fax: 318-998-1315
E-mail: bmcguire@tbarchitecture.com
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Facility Planning and Control Bid Bond Form written by a surety company licensed to do business in Louisiana, signed by the surety's agency or attorney-in-fact. Surety must be listed on the current U.S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond, or must be a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the amount of the Bond may not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide. The Bid Bond shall be in favor of the State of Louisiana, Office of Facility Planning and Control, and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligating of less than five percent (5%) by any method is acceptable.
The successful Bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A.M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
A PRE-BID CONFERENCE WILL BE HELD
at 10:30 A.M. on Thursday, July 10, 2008 at the Entrance Station, Poverty Point Reservoir State Park, 1500 Poverty Point Parkway, Delhi, LA.
Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2163 for the classification of Building Construction. Bidder is required to comply with the provisions and requirements of LA R.S. 38:2212(A)(1)(c). No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S. 38:2212(A)(1)(b), the provisions and requirements of this Section, those stated in the advertisement bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
When this project is financed either partially of entirely with State Bonds, the award of this Contract is contingent upon the granting of lines of credit, or the sale of bonds by the Bond Commission. The State shall incur no obligation to the Contractor until the Contract Between Owner and Contractor is fully executed.
Facility Planning and Control is a participant in the Small Entrepreneurship Program (the Hudson Initiative) and bidders are encouraged to consider participation. Information is available from the Office of Facility Planning and Control or on its website at www.doa.louisiana.gov/fpc/fpc.htm.
STATE OF LOUISIANA
DIVISION OF ADMINISTRATION
FACILITY PLANNING AND CONTROL
JERRY W. JONES, DIRECTOR
6/19,6/26,7/3
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ADVERTISEMENT FOR BIDS
Sealed bids for Sewer TV Equipment will be received by West Ouachita Sewerage District No. 5 at the office of West Ouachita Sewerage District No. 5, 327 Wallace Road, West Monroe, Louisiana, until ten (10) o'clock A.M. CDST, on Thursday, July 31, 2008. Sealed bids will be publicly opened and read aloud at that time. Any bids received after closing time will be returned to the bidder unopened.
The specifications of the TV equipment may be picked up at the office of the district on Wallace Road. The owner reserves the right to reject any and all bids and waive any and all informalities.
By Terry Cox, District Manager
7/3,7/10,7/17,7/24
LEGAL NOTICE
NOTICE is hereby given by the Mayor and Board of Alderman of the City of West Monroe, Louisiana, in accordance with Louisiana Revised Statutes, Title 33, Section 4712, that the proposed ordinance 3742 attached hereto as Exhibit "A" was introduced at the regular meeting of the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, on the 10th day of June, 2008, and will be considered for adoption at the regular meeting of the Mayor and Board of Aldermen on the 8th day of July, 2008, at 7:00 p.m. City Council Chambers, West Monroe City Hall, 2305 North Seventh Street, West Monroe, Louisiana. Any opposition to the proposed ordinance must be in writing, filed with the City Clerk within 15 days of the first publication of this Legal Notice. A public hearing will be held on any such written opposition at the time, date and place set forth above for consideration of the adoption of the proposed ordinance.
Benny Chelette, City Clerk, City of West Monroe
CITY OF WEST MONROE
ORDINANCE NO.
MOTION BY:
SECONDED BY:
AN ORDINANCE AUTHORIZING THE CITY OF WEST MONROE, LOUISIANA TO SELL CERTAIN DESCRIBED IMMOVABLE PROPERTY WHICH IS NOT NEEDED FOR ANY PUBLIC PURPOSE BY THE CITY OF WEST MONROE, LOUISIANA TO KMK PROPERTIES, L.L.C., OR ITS ASSIGNS, FOR THE CASH SUM OF $11,500.00, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
WHEREAS, the City of West Monroe, Louisiana, owns certain immovable property which is not needed for public purposes, and
WHEREAS, the price offered, and the terms and conditions provided for the purchase of that property is fair and reasonable, and the intended sale and development of that immovable property will be beneficial to the City of West Monroe and its residents.
NOW, THEREFORE:
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that the City of West Monroe, Louisiana is hereby authorized to sell certain immovable property which is not needed for any public purpose by the City of West Monroe, Louisiana, which property is more particularly described as follows, to-wit:
A certain tract or parcel of land being situated in Lot No 9 of West Monroe Commercial Park Subdivision, situated in Sections 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 21, Page 58, records of Ouachita Parish, Louisiana, and being more particularly described as follows:
Commence at the Southwest Corner of Lot No. 8 of the Resubdivision of Lots No. 4,5,6, 7 and 8 of West Monroe Commercial Park Subdivision, situated in Sections 29, 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 20, Page 176, records of Ouachita Parish, Louisiana (said point also being on the East line of Lot No. 9 of the Revised Plat of the Resubdivision of Lots 9, 10, 13, 16 & 19 of West Monroe Commercial Park Subdivision, situated in Sections 32 & 33, Township 18 North, Range 3 East, Ouachita Parish, Louisiana, recorded in Plat Book 21, Page 58, records of Ouachita Parish, Louisiana), for the POINT OF BEGINNING, thence proceed South 00 degrees 06 minutes 33 minutes West along the East line of said Lot No. 9, a distance of 5.53 feet; thence proceed South 00 degrees 17 minutes 44 minutes West along the East line of said Lot No. 9, a distance of 49.26 feet to the Southeast Corner of said Lot No. 9; thence proceed North 25 degrees 39 minutes 59 seconds West, a distance of 290.64 feet to the Northeast corner of said Lot No. 9; thence proceed South 31 degrees 20 minutes 15 seconds East along the East line of said Lot No. 9, a distance of 242.56 feet to the POINT OF BEGINNING, containing 3,483.7 Square Feet, and being subject to all rights of way, easements and servitudes of record and or use.
to KMK Properties, L.L.C., or its assigns, for and in consideration of the cash sum of ELEVEN THOUSAND, FIVE HUNDRED AND NO/100 ($11,500.00) DOLLARS, subject to the following conditions:
a) Subject to any and all development restrictions of record, and all rights-of-way and/or servitudes of record or of use;
b) City reserves all oil, gas and other fugacious minerals in, on and under the above described property, but City, on behalf of itself, its successors, lessees, and assigns, expressly waives the right to enter upon, utilize or occupy any portion of the above described property for any mineral exploration or development; and
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute a Deed on behalf of the City of West Monroe, Louisiana, reflecting the price and terms set forth above, and to take any other action or execute any and all other documents deemed by him either necessary or appropriate in order to transfer the above described immovable property as set forth above, including but not limited to including a provision, whether in the deed or in a supplemental agreement, that limits the nature of the initial construction and operation of the business to be located on that property to certain types of activities for a minimum number of years, that requires the construction to be initiated within a certain time and pursued in a commercially reasonable manner through to completion, together with such other requirement and provisions as he deems appropriate, including a provision that provides for a right and option in favor of the City of West Monroe to re-acquire the property at the same price if such conditions are not timely met or to provide for liquidated damages payable to the City of West Monroe in lieu of such reacquisition, the terms, conditions or provisions of all of such conditions to be as determined appropriate by the Mayor.
SECTION 3. The above ordinance was introduced on June 10, 2008, in regular and legal session convened; notice of this ordinance was published three times in fifteen (15) days, one week apart, as required by R.S. 33:4712; no opposition being filed, it is considered by sections, voted on by yea and nay vote, passed and adopted in legal session convened this 8th day of July, 2008, with the final vote being as follows:
YEA:
NAY:
NOT VOTING:
ABSENT:
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 8TH DAY OF JULY, 2008. Dave Norris, Mayor, City of West Monroe, State of Louisiana.
6/19,6/26,7/3
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PUBLIC NOTICE
NOTICE is hereby given that the Planning Commission of the City of West Monroe will meet in legal session on Monday, July 21, 2008, at 5:00 p.m. in the Council Chambers of West Monroe City Hall to review the following application(s):
APPLICATION NO: DE-ANNX-08-60000002
APPLICANT: PARKWOOD DEVELOPMENT CORPORATION
LOCATION: WELLS ROAD (63.34 ACRE TRACT)
REQUEST: DE-ANNEXATION FROM THE CITY LIMITS OF WEST MONROE, LOUISIANA
LGL DSCRP: COMMENCE AT THE NORTHEAST CORNER OF SEC 31 T18N R3E, OUACHITA PARISH, LA, THENCE NORTH 89 DEGREES 55’39” WEST, A DISTANCE OF 914.39 FEET TO THE POB; THENCE SOUTH 00 DEGREES 05’39” WEST, A DISTANCE OF 991.99 FEET; THENCE SOUTH 89 DEGREES 55’43” EAST, A DISTANCE OF 29.88 FEET; THENCE SOUTH 00 DEGREES 00’00” WEST, A DISTANCE OF 334.00 FEET; THENCE NORTH 90 DEGREES WEST, A DISTANCE OF 1301.92 FEET; THENCE SOUTH 00 DEGREES 00’00” WEST, A DISTANCE OF 100.76 FEET; THENCE NORTH 90 DEGREES 00’00” WEST, A DISTANCE OF 477.67 FEET; THENCE NORTH 00 DEGREES 06’44” EAST, A DISTANCE OF 1428.93 FEET; THENCE SOUTH 89 DEGREES 55’39” EAST, A DISTANCE OF 1748.55 FEET TO THE POB CONTAINING 63.34 ACRES MORE OR LESS AND BEING SUBJECT TO ALL RIGHTS-OF-WAY, SERVITUDES AND EASEMENTS OF RECORD OR OF USE.
7/3,7/10,7/17
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ADDENDUM TO COOPERATIVE ENDEAVOR AGREEMENT
STATE OF LOUISIANA
PARISH OF OUACHITA
BE IT KNOWN, that in the presence of undersigned Notaries Public, each duly commissioned and qualified, and in the presence of the undersigned competent witnesses, personally came and appeared:
MONROE-WEST MONROE CONVENTION AND VISITORS BUREAU OF OUACHITA PARISH (hereafter "CVB"), a political subdivision of the State of Louisiana, herein represented by its duly authorized chairman, Dr. Jerry Edmondson, pursuant to a resolution adopted by its Board of Directors, the mailing address of which is 601 Constitution Drive, West Monroe, Louisiana 71291; and
CITY OF WEST MONROE, LOUISIANA (hereafter "CITY"), a subdivision of the State of Louisiana, herein represented by Dave Norris, its Mayor, duly authorized in the premises, the mailing address of which is 2305 North 7th Street, West Monroe, Louisiana,
who agree as follows:
That they are the parties who entered into that certain Cooperative Endeavor Agreement dated March 16, 2004, regarding a cash contribution in the amount of $318,375.00 by the CVB to the CITY for the construction of a livestock pavilion in West Monroe, Ouachita Parish, Louisiana, and who now enter into this Addendum to said Cooperative Endeavor Agreement as follows:
The parties desire to amend Paragraphs 1, 3 and 4 of the original Cooperative Endeavor Agreement to read as follows:
1. CVB shall contribute the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000.00), less and except a pro rata portion of the costs of issuance by CVB of its $2,000,000.00 Certificates of Indebtedness, Series 2004 (the "Certificates"), a portion of the proceeds of which are being used to fund such contribution. The contribution shall be used by CITY solely for purpose of purchasing equipment needed to operate the livestock pavilion, in West Monroe, Ouachita Parish, Louisiana.
.....
3. The subject funds shall be used only for the purpose purchasing equipment needed to operate the livestock pavilion, and not for planning, studies, marketing, fund raising, or any other purpose whatsoever.
4. CITY shall actually purchase the equipment needed for the purpose of operating the livestock pavilion within three (3) years from March 15, 2004.
All other terms and conditions of the said Cooperative Endeavor Agreement are hereby ratified with the sole purpose of this Addendum being to reflect the re-allocation of funds for the construction of a livestock pavilion to the purchase of equipment needed to operate the livestock pavilion.
THUS DONE AND SIGNED at Monroe, Ouachita Parish, Louisiana, this 14th day of March 2007.
WITNESSES:
/s/ Eric T. Hale
/s/ Jayne C. Norton
CITY OF WEST MONROE, LOUISIANA, BY
/s/ Dave Norris, Mayor
/s/Douglas C. Caldwell, Notary Public,
La. Bar Roll #03783
THUS DONE AND SIGNED at West Monroe, Ouachita Parish, Louisiana, this 25th day of March 2007.
WITNESSES:
/s/ Alana Cooper
/s/ Harolyn Falgoust
/s/ Elmer G. Noah II
La. Bar Roll # 10009
MONROE-WEST MONROE CONVENTION & VISITORS BUREAU OF OUACHITA PARISH:
By: /s/ Dr. Jerry Edmondson, chairman
7/3
_____________________________________________________________
ADDENDUM TO COOPERATIVE ENDEAVOR AGREEMENT
STATE OF LOUISIANA
PARISH OF OUACHITA
BE IT KNOWN, that in the presence of undersigned Notaries Public, each duly commissioned and qualified, and in the presence of the undersigned competent witnesses, personally came and appeared:
MONROE-WEST MONROE CONVENTION AND VISITORS BUREAU OF OUACHITA PARISH (hereafter "CVB"), a political subdivision of the State of Louisiana, herein represented by its duly authorized chairman, Dr. Jerry Edmondson, pursuant to a resolution adopted by its Board of Directors, the mailing address of which is 601 Constitution Drive, West Monroe, Louisiana 71291; and
CITY OF MONROE, LOUISIANA (hereafter "CITY"), a subdivision of the State of Louisiana, herein represented by Jamie Mayo, its Mayor, duly authorized in the premises, the mailing address of which is P.O. Box 123, Monroe, Louisiana, 71210-0123,
who agree as follows:
That they are the parties who entered into that certain Cooperative Endeavor Agreement dated May 28, 2004, regarding a cash contribution in the amount of $394,544.00 by the CVB to the CITY for the construction of a new roof on the Arena at the Monroe Civic Center, Monroe, Ouachita Parish, Louisiana, and who now enter into this Addendum to said Cooperative Endeavor Agreement as follows:
The parties desire to amend Paragraphs 1, 3, 4 and 5 of the original Cooperative Endeavor Agreement to read as follows:
1. CVB shall contribute the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000.00), less and except a pro rata portion of the costs of issuance by CVB of its $2,000,000.00 Certificates of Indebtedness, Series 2004 (the "Certificates"), a portion of the proceeds of which are being used to fund such contribution. The contribution shall be used by CITY solely for re-roofing the Conference Hall and the Theater at the Monroe Civic Center Complex.
.....
3. The subject funds shall be used only for the purpose of re-roofing the Conference Hall and Theater at the Monroe Civic Center Complex, and not for planning, studies, marketing, fund raising, or any other purpose whatsoever.
4. CITY shall move diligently toward the commencement and completion of the facilities comprising the project, but in any event shall actually complete the construction within one (1) year from March 12, 2007.
5. CITY shall obtain additional funding for the purpose of this project in the amount of approximately $1,600,000.00.
All other terms and conditions of the said Cooperative Endeavor Agreement are hereby ratified with the sole purpose of this Addendum being to reflect the re-allocation of funds for the construction of a new roof on the Arena at the Monroe Civic Center to the re-roofing of the Conference Hall and the Theater at the Monroe Civic Center Complex.
THUS DONE AND SIGNED at Monroe, Ouachita Parish, Louisiana, this ____ day of ____ 2007.
WITNESSES:
/s/ Kinya Dawson
/s/ Mary Lou Harrison
CITY OF MONROE, LOUISIANA, BY
/s/ Jamie Mayo, Mayor
Nanci Sommersgill, Notary Public,
La. Bar Roll #17161
La. Notary # 17161
THUS DONE AND SIGNED at West Monroe, Ouachita Parish, Louisiana, this ____ day of ____ 2007.
WITNESSES:
/s/ Alana Cooper
/s/ Sylvia Bullard
MONROE-WEST MONROE CONVENTION & VISITORS BUREAU OF OUACHITA PARISH:
By: /s/ Dr. Jerry Edmondson, chairman
7/3
_____________________________________________________________
Monroe-West Monroe
Convention & Visitors Bureau
Board of Directors Meeting Minutes
March 17, 2008
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on March 17, 2008 at 4:00 p.m. The Chairman, Jerry Edmondson, presided.
Roll Call:
Present — Dr. Jerry Edmondson, Tillman Brown, Sammy Gordy, Lane Howell, Gretchen Kovac, Don O’Toole, Ryan Roark, Janet Rutledge, Angie Jackson-Wilson
Absent — Sue Edmunds Nicholson (excused), Nash Patel (excused)
Staff: Alana Cooper, Executive Director; Sylvia Bullard, Office Manager; Elmer Noah, Board Attorney
Agenda: It was moved by Sammy Gordy and seconded by Lane Howell to approve the March 17, 2008 Board Meeting agenda. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Minutes: It was moved by Sammy Gordy and seconded by Gretchen Kovac to approve the February 18, 2008 minutes as read. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Treasurer’s Report: The board members reviewed the itemized deposits and disbursements on hand showing the following balances as of February 29, 2008.
Bond Account $950,540.01
General Funds $2,571,899.32
Report filed for audit.
Travel Plans: It was moved by Janet Rutledge and seconded by Sammy Gordy to approve the additional travel plans for March through June 2008. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Committee Reports:
Tourism Development Committee: Don O’Toole, Chairman of the Tourism Development Grant Committee, reported that the Committee met on March 17, 2008 at 3:30 p.m. to discuss the followings grants request for payment.
The Northeast Louisiana Soccer Association requested funding of $5,000.00 dedicated for the purchase of picnic tables for the Soccer Fields Complex.
The City of Monroe Regional Airport requested funding of $10,000.00 dedicated for Marketing the Airport.
Don O’Toole reported that it is the recommendation of the Tourism Development Grant Committee that the Executive Director send a letter notifying both organizations that the year deadline has passed to request approved funds. Don O’Toole reported that the organization will have to submit another grant application for the July 10, 2008 granting period.
It was moved by Gretchen Kovac and seconded by Tillman Brown that the Executive Director notify the Northeast Louisiana Soccer Association and the City of Monroe Airport by letter stating that the deadline to request funding has passed and to resubmit another application during the July 10, 2008 granting period. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Don O’Toole reported that the following organizations submitted invoices for final grant payment.
1. Ag Expo in the amount of $1,875.00
It was moved by Don O’Toole and seconded by Lane Howell to approve the request of Ag Expo for final payment in the amount of $1,875.00. Motion carried by a vote of nine (8) affirmative votes to zero (0) negative votes and one (1) abstention.
2. Peak Performance (University of Louisiana @ Monroe Athletic Department) payment request in the amount of $10,000.00 for the purchase of a Timing System for track events.
It was moved by Don O’Toole and seconded by Angie Jackson-Wilson to approve the request of the University of Louisiana @ Monroe Athletic Department in the amount of $10,000.00 for the purchase of a Timing System.
3. ULM Athletic Department payment request in the amount of $10,000.00 for the purchase of Women’s Soccer Field Bleachers.
It was moved by Don O’Toole and seconded by Lane Howell to approve the request of the ULM Athletic Department in the amount of $10,000.00 for the purchase of Soccer Bleachers upon the receipt of the invoices. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Don O’Toole reported that the Northeast Louisiana Community Tennis Association has completed the Forsythe Park tennis courts but have not received all the invoices to submit for final payment. They are making a request for a three (3) month deadline extension in order to receive invoices from the City of Monroe Accounting Department.
It was moved by Don O’Toole and seconded by Janet Rutledge to grant the Northeast Louisiana Community Tennis Association a three (3) month extension to receive invoices from the City of Monroe Accounting Department to submit for final grant payment of $25,000.00. Motion carried by a vote of nine ((9) affirmative votes to zero (0) negative votes.
Executive Director’s Report: Alana Cooper reported that French Creative Group has been working on a new logo for the Convention & Visitors Bureau. She reported that she has reviewed several different versions of the logo and had narrowed the choice down to the one she thinks will best represent the Convention & Visitors Bureau and the Monroe-West Monroe area. She presented several of the choices to the board and asked for approval of the one that she felt will best fit the Convention & Visitors Bureau Marketing plans.
It was moved by Gretchen Kovac and seconded by Lane Howell to approve the Executive Director’s choice of logo as the official logo of the Convention & Visitors Bureau to be used on all print and advertising materials. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Adjournment: There being no further business, it was moved by Don O’Toole and seconded by Lane Howell to adjourn at 5:00 p.m. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Jerry Edmondson, Chairman
Lane Howell, Secretary/Treasurer
7/3
_____________________________________________________________
Monroe-West Monroe
Convention & Visitors Bureau
Board of Directors Meeting Minutes
April 21, 2008
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on April 21, 2008 at 4:00 p.m. The Chairman, Jerry Edmondson, presided.
Roll Call:
Present — Dr. Jerry Edmondson, Sue Edmunds Nicholson, Sammy Gordy, Lane Howell, Gretchen Kovac, Don O’Toole, Nash Patel, Ryan Roark, Janet Rutledge, Angie Jackson-Wilson
Absent — Tillman Brown (excused)
Staff — Alana Cooper, Executive Director; Sylvia Bullard, Office Manager; Elmer Noah, Board Attorney
Agenda: It was moved by Janet Rutledge and seconded by Gretchen Kovac to approve the April 21, 2008 board meeting agenda. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Minutes: It was moved by Gretchen Kovac and seconded by Sammy Gordy to approve the March 17, 2008 minutes as read. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Treasurer’s Report: The board members reviewed the itemized deposits and disbursements on hand showing the following balances as of March 31, 2008.
Bond Account $518,731.33
General Funds $2,527,737.20
Report filed for audit.
Travel Plans: It was moved by Sammy Gordy and seconded by Nash Patel to approve the additional travel plans for March through July 2008. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Committee Reports:
Tourism Development Grant Committee: Gretchen Kovac, Vice Chairman of the Tourism Development Grant Committee, reported that the Committee met on April 21, 2008 at 4:00 p.m. to discuss the following grant requests for payment.
1. Ike Hamilton Expo Center $6,250.00
Gretchen Kovac reported that it is the committee’s recommendation to pay $4,275.00 of the request for the rental of 125 portable horse stalls for the Cotton State Cutting Horse Show.
2. Northeast Louisiana Community Tennis Association $20,000.00
Northeast Louisiana Community Tennis Association 5,000.00
Gretchen Kovac reported that it is the committee’s recommendation to make the final payment of $25,000.00 to the Northeast Louisiana Community Tennis Association for the construction of tennis courts and a pro shop located at Forsythe Park.
3. APA Zone 6 Deep South Zone-A-Rama $1,625.00
Gretchen Kovac reported that it is the committee’s recommendation to make final payment to the Zone 6 Coordinating Committee in the amount of $1,625.00 for the 2007 Deep South Zone-A-Rama Horse Show.
It was moved by Gretchen Kovac and seconded by Sue Edmunds Nicholson to approve the Tourism Development Grant Committee recommendations as presented. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Nominating Committee: Sue Edmunds Nicholson reported that the Nominating Committee met on April 16, 2008 to nominate officers for the 2008-2009 term. Sue Edmunds Nicholson reported that the committee’s recommendation is as following.
Gretchen Kovac, Chairman
Sammy Gordy, Vice Chairman
Lane Howell, Secretary/Treasurer
The Officers will be voted on in the May 19, 2008 board meeting.
Personnel Committee: Sammy Gordy reported the Personnel Committee met on
April 21, 2008 to discuss the following new positions and job descriptions.
Technology Marketing Director
Travel Counselor/Welcome Committee Coordinator
It was moved by Sue Edmunds Nicholson and seconded by Janet Rutledge to approve the position of a Technology Marketing Director and the job description. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
It was moved by Gretchen Kovac and seconded by Sammy Gordy to approve the position of a Travel Counselor/Welcome Committee Coordinator and the job description. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Adjournment: There being no further business, it was moved by Lane Howell and seconded by Ryan Roark to adjourn at 5:10 p.m.
Jerry Edmondson, Chairman
Lane Howell, Secretary/Treasurer
7/3
_____________________________________________________________
ADVERTISEMENT FOR BIDS
SEPARATE SEALED BIDS for West Ouachita Industrial Park Wastewater Treatment Improvements , Ouachita Parish, Louisiana, will be received by Ouachita Parish Police Jury at the office of the Recording Secretary of the Ouachita Parish Police Jury in the Ouachita Parish Courthouse Building, 300 St. John Street, Monroe, Louisiana, until ten ( 10:00 ) o'clock A.M., on Monday, August 4 , 2008. Sealed bids will be publicly opened and read aloud at that time. Any bids received after closing time will be returned to the bidder unopened.
The Plans, Specifications and Contract Documents may be examined and procured at the office of the Engineer, Lazenby & Associates, Inc., Consulting Engineers & Land Surveyors, 2000 North Seventh Street, West Monroe, Louisiana. A non-refundable deposit of Fifty and No/100 Dollars ($50.00) will be required for each set of documents.
Each bid shall be accompanied by a cashier's check, certified check or acceptable Bid Bond payable to Ouachita Parish Police Jury in the amount not less than five percent (5%) of the total bid amount as a guarantee that, if awarded the Contract, the Bidder will promptly enter into a contract and execute such bonds as may be required.
The successful Bidder shall be required to furnish a Performance Bond for the full amount of the Contract in accordance with Article 5 of the General Conditions. In addition, the successful Bidder shall be required to furnish a Labor and Material Payment Bond for the Contract in accordance with Article 5 of the General Conditions.
The Owner reserves the right to reject any and all bids and waive any and all formalities.
July 3, 2008
OWNER: Ouachita Parish Police Jury
BY: /s/ Walt Caldwell, President
7/3,7/10,7/17,7/24
_____________________________________________________________
PROCEEDINGS OF THE POLICE JURY, PARISH OF OUACHITA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD MONDAY, JUNE 2, 2008 AT 5:30 P.M.
The Police Jury of the Parish of Ouachita, State of Louisiana met in regular and legal session in the Ouachita Parish Police Jury Meeting Room, Courthouse Building, Monroe, Louisiana on Monday, June 2, 2008 at 5:30 p.m., and was duly convened by Mr. Walt M. Caldwell, President, who stated that the Police Jury was ready for the transaction of business.
Members Present (6)
Charles Jackson, District A; Mack Calhoun, District B; Walt Caldwell, District C; Dorth Blade, District D; Shane Smiley, District E; Pat Moore, District F
Members Absent (0)
Invocation was given by Ms. Moore. Pledge of Allegiance was led by Ms. Moore.
Motion to adopt the minutes of the Regular Meeting including the Finance Committee held on May 21, 2008 with the necessary corrections, was offered by Mr. Jackson, seconded by Mr. Smiley. Motion passed with no opposition.
The president announced the following service awards for the month of June.
911
Stephanie Wilson –5 yrs
GREEN OAKS
Poindexter Goldsmith – 15 yrs
PUBLIC WORKS
Shawn Ross – 5 yrs
Lisa Richardson – 10 yrs
James Hudnall – 5 yrs
* * *
The president recognized Mr. Charles Shope, Chairman of the Workforce Investment Board. Mr. Shope asked to speak to the jury regarding a personnel matter during the Personnel Committee Meeting that concerns the director, Doretha Bennett.
The president recognized Mr. Robert Rowan who did not appear.
The president recognized Ms. Alana Cooper, Executive Director Monroe-West Monroe Convention and Visitors Bureau. Ms. Cooper updated the jury on the activities of the bureau and presented the 2008 Annual Marketing Plan for Ouachita Parish. Discussion ensued. No action taken on this matter.
The president recognized Mayor Ed Harris, Town of Richwood. Mayor Harris spoke regarding the Shamblin Street Lift Station. Mayor Harris requested that the jury assist the Town of Richwood in repairing the Shamblin Street Lift Station with the purchase of 2 new pumps. Discussion ensued.
A motion was offered by Mr. Blade to amend the agenda to take up the matter at this time, seconded by Mr. Jackson. The motion passed by a vote of more than two-thirds of the members present and voting. Mayor Harris presented a proposal to the jury for the cost of the pumps. Additional discussion ensued.
Motion offered by Mr. Jackson, seconded by Mr. Blade to allow the consulting engineer, the president, and the parish attorney to look at the proposal and the project; then move forward with the purchase if all three agree then report back to the jury for action at the next meeting. Motion passed with no opposition.
Motion was offered by Mr. Calhoun, and seconded by Mr. Smiley to recess the regular meeting in favor of the Personal Committee Meeting at 6:05 p.m. Motion passed with no opposition.
PERSONNEL COMMITTEE MEETING
The chairman of the Personnel Committee called the meeting to order at 6:05 p.m. The chairman recognized Mr. Cammack, Treasurer.
Mr. Cammack spoke regarding the positions of Building Superintendent, Maintenance Worker I, and the Maintenance Construction Superintendent. No action was taken on this matter.
The chairman recognized Ms. Bennett. Ms. Bennett spoke regarding a cost of living increase for WIA office staff effective July 1, 2008. Discussion ensued. Motion was offered by Ms. Moore, seconded by Mr. Calhoun to approve a 2½ percent cost of living increase for the WIA staff members effective the first pay period in July. Motion passed with Mr. Caldwell opposing.
Ms. Bennett asked Mr. Charles Shope to speak regarding the Title Change and Pay Increase for the WIA Director. Mr. Shope spoke regarding changing the title of the director to “executive director” with a pay increase to grade 138. Discussion ensued. Motion offered by Mr. Jackson, seconded by Mr. Smiley to go into executive session to discuss the professional competence of Ms. Bennett. Ms. Bennett agreed to go into executive session to discuss the matter.
The jury went into executive session at 6:28 pm. Motion offered by Mr. Smiley, seconded by Mr. Calhoun to come out of executive session at 6:35 p.m. Motion passed with no opposition.
Motion offered by Mr. Jackson, seconded by Mr. Calhoun to approve the job title and pay increase for Doretha Bennett to grade 138, step 1 with a salary of $77,150.55. Motion passed with Mr. Caldwell opposing.
The chairman recognized Chief Hemphill, Fire Department.
The chief reported that he had 3 personnel actions to discuss with the jury. All police jury and civil service rules had been adhered to concerning these actions. The chief requested that Sherman Martin be placed on extended sick leave effective May 8, 2008, and that David Harris be placed on extended sick leave effective May 2, 2008. Motion offered by Mr. Caldwell, seconded by Ms. Moore to approve the extended sick leave of both employees. Motion passed with no opposition.
The chief requested to place Jimmy Mobley on military leave without pay effective date June 11, 2008. Motion offered by Mr. Caldwell, seconded by Mr. Jackson to place Jimmy Mobley on military leave without pay. Motion passed with no opposition.
The chairman recognized Mike Rhodes, Director of Green Oaks Detention Center.
Mr. Rhodes spoke regarding the new job description of Juvenile Detention Officer III. Mr. Rhodes requested that the job description be approved at grade 112 with the pay rate of $21,697.88. Motion offered by Mr. Caldwell, seconded by Mr. Calhoun to approve the job description of Juvenile Detention Officer III. Motion passed with no opposition.
Mr. Rhodes requested to open the position of Juvenile Detention Officer II (4 Positions) for the Female Wing. Motion offered by Ms. Moore, seconded by Mr. Caldwell to open the four (4) Juvenile Detention Officer II positions. Motion passed with no opposition.
Mr. Rhodes requested to open the position of Juvenile Detention Officer III (4 Positions). Motion offered by Mr. Calhoun, seconded by Mr. Caldwell to open the position of Juvenile Detention Officer III. Motion passed with no opposition.
The chairman recognized Mr. Leonard Tims, LaJet.
Mr. Tims requested to open the position of Office Assistant I (part-time temporary). Motion offered by Mr. Jackson, seconded by Mr. Smiley to open the position of Office Assistant I. Motion passed with no opposition.
Motion to adjourn by Mr. Calhoun, seconded by Mr. Caldwell. The Personnel Committee Meeting was adjourned at 6:43 p.m.
The president asked for a motion to convene as the Public Works Committee Meeting. Motion offered by Mr. Blade, seconded by Ms. Moore to convene as the Public Works Committee. Motion passed with no opposition.
PUBLIC WORKS COMMITTEE MEETING
The chairman, Mr. Calhoun called the Public Works Committee Meeting to order at 6:43 p.m.
The chairman recognized Mr. Blade. Mr. Blade spoke regarding the parking lot of the OMCAP Headstart located at the old Richwood High School. Discussion ensued. Mr. Blade asked Mr. Murray to prepare a cost estimate and make a recommendation back to the jury. No action taken on this matter.
The chairman recognized Mr. Murray, Public Works Director. Mr. Murray spoke regarding the condition of McHenry Gin Rd. He stated that he had discussed the matter with Mr. Harrison. Mr. Murray stated that the cost estimate for the materials alone exceeded $105,000. Discussion ensued. No action taken on this matter.
Motion to adjourn was offered by Mr. Jackson, seconded by Mr. Blade. The Public Works Committee meeting was adjourned at 6:50 p.m.
Motion offered by Mr. Calhoun, seconded by Mr. Smiley to reconvene the regular meeting of the Police Jury. Motion passed with no opposition.
The following departments presented monthly reports.
DEPARTMENT HEAD REPORTS
CODE ENFORCEMENT: Cpl. Wayne Heckford
FIRE DEPARTMENT: Mr. Patrick Hemphill, Chief
GREEN OAKS: Mr. Mike Rhodes, Director
Mr. Rhodes presented his monthly report. Mr. Rhode informed the jury that he had met with the agencies going into the new facility to discuss cost allocation for the JDAC Center. Discussion ensued. No action taken on this matter at this time.
HOUSING:Ms. Peggy Steele, Director
LAJET: Mr. Leonard Tims, Director
LIBRARY: Ms. Cheryl Mouliere, Director
MOSQUITO CONTROL: Dr. Cole Church, Director
WORKFORCE INVESTMENT: Ms. Doretha Bennett, Director
Ms. Bennett presented the report for the month. Ms. Bennett requested to purchase a vehicle for use by her office. Discussion ensued. Motion offered by Ms. Moore, seconded by Mr. Smiley to approve the purchase of a 2008 Vehicle off state contract at a cost not to exceed $15,000. Motion passed with no opposition.
Ms. Bennett presented the new allocation for the STEP Program. Motion offered by Mr. Jackson, seconded by Mr. Calhoun to authorize the president to execute the necessary documents for the new allocation of the STEP Program. Motion passed with no opposition.
The president recognized Mr. Jackson, District A.
MR. CHARLES JACKSON, DISTRICT A:
Mr. Jackson stated that he had no items.
The president recognized Mr. Calhoun, District B.
MR. CALHOUN, DISTRICT B:
Mr. Calhoun spoke regarding the matter of Cheniere Lake Area 3 Bathroom Facilities. Mr. Calhoun asked Mr. Harrison to speak regarding the proposed floor plans presented to the jury. Discussion ensued. Mr. Calhoun asked that the matter be deferred to the next meeting.
Mr. Calhoun spoke regarding the repairs to roads in his district damaged during pipeline construction. Mr. Calhoun asked Mr. Harrison to speak regarding the matter. Mr. Harrison apprised the jury of the tentative contract date for this project. The matter was deferred to the next meeting.
MR. CALDWELL, DISTRICT C:
Mr. Caldwell commented regarding the space needs for the new judges and asked that the matter be deferred until the June 16th meeting.
The president recognized Mr. Blade, District D.
MR. BLADE, DISTRICT D:
Mr. Blade asked Mr. Mitchell, Parish Attorney to speak regarding the matter of the Lincoln Elementary School Beautification Project. Discussion ensued. Motion offered by Mr. Blade, seconded by Mr. Caldwell to make a non-cash contribution in the form of dirt and railroad timbers to Lincoln Elementary School Beautification Project. Motion passed with no opposition.
Mr. Blade asked Mr. Mitchell to speak regarding the Mt. Pleasant Community Development’s Option on the Connor Property Tract. Discussion ensued. Motion offered by Mr. Blade, seconded by Mr. Caldwell to extend the option on the Connor Property tract without additional compensation and authorize the president to execute the necessary documents. Motion passed with no opposition.
Mr. Blade asked that the matter concerning the ditches in Garden Park Subdivision be placed on the June 16th agenda.
The president recognized Mr. Smiley, District E.
MR. SHANE SMILEY, DISTRICT E:
Mr. Smiley stated that he had no items at this time.
The president recognized Ms. Moore, District F.
MS. PAT MOORE, DISTRICT F:
Ms. Moore stated that she would like the matter concerning the Proposed sidewalks and lighting project be tabled until the June 16th meeting.
Ms. Moore updated the jury on the Landlord’s Meeting that will be held on June 24, 2008 at B. D. Robinson Conference Hall, City of Monroe, at 6:00 p.m.
Mr. Smiley left the meeting at this time. Discussion ensued. Mr. Smiley returned to the meeting at this time. No action was taken on this matter.
The president recognized Mr. Cammack.
ADMINISTRATIVE REPORTS:
FISCAL: Mr. Brad Cammack, Treasurer
Mr. Cammack spoke regarding the roof at the LSU Extension Service. Discussion ensued. No action was taken on this matter.
Mr. Cammack informed the jury that he would be on vacation the rest of the week.
Mr. Cammack informed the jury that Judge Manning had requested the use of courthouse security for meetings held in one other courtroom after hours. Mr. Cammack stated that there would be no additional cost to the jury.
Mr. Cammack asked the president to speak regarding the funding for OCOG. The president spoke regarding the budget contribution of the jury to OCOG for the fiscal year. Discussion ensued. The president asked that the matter be deferred to the June 16th meeting.
The president recognized Chief Hemphill, Fire Department.
FIRE: Chief Pat Hemphill, Fire Department
Chief Hemphill informed the jury that a fire truck with fire personnel was deployed at the new racetrack. He stated that this was a temporary measure until the water is hooked up. Chief Hemphill stated that a new sign was being built at the training facility with no additional cost to the jury.
The president recognized Mr. Mitchell, Legal.
LEGAL: Mr. Jay B. Mitchell, Assist. Dist. Attorney
Mr. Mitchell asked the jury to amend the agenda to take up a matter of two applications for beer and liquor permits. Motion offered by Mr. Smiley, seconded by Mr. Blade to waive the agenda to take up this matter. Motion passed by more than a 2/3 vote.
1) JONES MANAGEMENT, LLC DBA WINGSTOP #16, 4920-F CYPRESS ST., WEST MONROE, LA 71292, RETAIL DEALER, CLASS A BEER, CLASS R RESTAURANT (NEW)
2) THOMAS, CATHY C. DBA WICKED SPIRITS, 1115 WASHINGTON ST, WEST MONROE, LA 71292, RETAIL DEALER, CLASS A BEER, CLASS C LIQUOR (NEW) Ward 5
Motion offered by Mr. Calhoun, seconded by Mr. Blade to approve the applications for beer and liquor permits. Motion passed with no opposition.
The president recognized Mr. Murray and Mr. Harrison. Both reported that they had no items.
There being no other business to come before the jury, motion to adjourn offered by Mr. Jackson, seconded by Mr. Calhoun. The meeting was adjourned at 8:05 p.m.
Walter M. Caldwell, IV, President
Deborah H. Sewell, Recording Secretary
7/3
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