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Public Notices: Thursday, December 27th, 2007
Public Notices Published Thursday, December 27th, 2007PUBLIC NOTICE OF BUDGET ADOPTION
In accordance with Louisiana Revised Statute 39:1306, the Budget of Revenues and Expenditures for the fiscal year beginning January 1, 2008, for the Ouachita Parish Assessor's Salary and Expense Fund was adopted on December 6, 2007. The adopted budget is available for public inspection at the Ouachita Parish Assessor's Office, 300 St. John Street, Room 103, Monroe, Louisiana 71201.
NOTICE
This is to certify that the OUACHITA PARISH ASSESSOR has complied with the Louisiana Revised Statute 39:1306 relative to public participation in the Budget process for the Year Ended December 31, 2008. Notice of availability for public inspection, publication of budget summary, and public hearing was held all in compliance with applicable statute.
Rich Bailey, Assessor, Ouachita Parish
12/27
_____________________________________________________________
I, Kristina Somoza, DOC number 530980, Date of Birth: March 30, 1981, currently residing in Ouachita Parish, Louisiana, have applied for clemency for my conviction of Possession of Xanax which occurred on March 31, 2001, in Ouachita Parish, Louisiana. If you have any comments or wish to communicate with the Board of Pardons, please call (225) 342-5421.
12/20,12/27,1/3
_____________________________________________________________
PUBLIC NOTICE
A Course of Instruction for Election Commissioners for Ouachita Parish will be held and all interested persons are invited to attend. Persons attending this class shall have the qualifications as set out in R.S. 18:425 as follows.
Shall be a qualified voter who is not entitled to assistance in voting.
Shall not be a candidate for public office in the election, nor an immediate family member of a candidate to public office in the precinct in which he serves.
Shall not have been convicted of an election offense.
Shall not be a law enforcement officer.
Must attend course of instruction and receive certificate of instruction.
A class is scheduled for: FRIDAY, JANUARY 4, 2008, BEGINNING AT 12:00 NOON AT THE WEST MONROE CONVENTION CENTER.
All qualified persons must appear in person at the West Monroe Convention Center at 12:00 noon. A Certificate of Instruction will be issued to those completing and passing the course, and persons receiving this certificate will be eligible to serve as an Election Commissioner in Ouachita Parish until June 2008.
Please bring your voter registration card to the school. All persons having been previously certified need not to attend this school. W.J. "Bill" Hodge, Clerk of Court and Parish Custodian of Voting Machines for Ouachita Parish, Louisiana
12/27
_____________________________________________________________
AGRICULTURAL SCIENCES BUILDING WEST OUACHITA HIGH SCHOOL:
West Ouachita High School
4061 Caples Road, West Monroe, Louisiana 71292
INVITATION TO BID
BID NUMBER 23-08
ISSUING AGENT: David Lane Beaird and Associates, Inc.
Lane Beaird, Engineer
2106 North 7th Street, Suite 132
West Monroe, LA 71291
Telephone: (318) 388-3227
OWNER REPRESENTATIVE: Ouachita Parish School System
100 Bry Street
Monroe, LA 71201
DOCUMENT DEPOSIT/CHARGE: $75.00
RELEASE DATE: December 20, 2007
BID OPENING DATE: January 22, 2008
BID OPENING TIME: 2:00 P.M. C.S.T.
BID OPENING LOCATION: Ouachita Parish School System
100 Bry Street
Monroe, LA 71201
PRE-BID CONFERENCE: 10:00AM C.S.T. Wednesday January 9, 2008
West Ouachita High School
4061 Caples Road
West Monroe, LA 71292
PRE-BID CONFERENCE ATTENDANCE IS MANDATORY FOR ALL PRIME
CONTRACTORS. Bidders shall assemble in the main office of West Ouachita High School
Pre-bid conference representative is to be by a principal of the prime contractor submitting the bid, or an individual of the company having authority to make financially binding decisions on behalf of the prime contractor.
12/20,12/27,1/3
_____________________________________________________________
BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 2:00 P.M. C.S.T. January 8, 2008, at which time they will be publicly opened and read aloud for:
BID: 36-08
SCOREBOARD – OPHS
Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
12/13,12/20,12/27
_____________________________________________________________
NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Thursday, January 10, 2008, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, Thursday, January 10, 2008, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
INTEGRATED LIBRARY SYSTEM
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
12/13,12/20,12/27
_____________________________________________________________
(Adopted September 4, 2007)
OUACHITA PARISH POLICE JURY
PERSONNEL COMMITTEE MEETING
Minutes of the August 6, 2007 Meeting
The Ouachita Parish Police Jury Personnel Committee Meeting convened on Monday, August 6, 2007, in the Police Jury Meeting Room of the Ouachita Parish Police Jury, and was called to order at 5:15 p.m. by Mr. Dorth Blade, Chairman.
Members present: (5) Mr. Paul Hargrove, District A; Mr. Mack Calhoun, District B; Mr. Dorth Blade, District D; Ms. Kim Golden, District E; Mr. King Dawson, District F
Members absent: (1)
Mr. Walt Caldwell, District C
Others Present:
Mr. Brad Cammack, CPA, Treasurer; Mr. Jay B. Mitchell, Assistant District Attorney; Ms. Karen Cupit, Senior Accountant; Mr. Patrick Hemphill, Fire Chief; Mr. John Tom Murray, Director, Public Works; Mr. David Cobb, Assistant Public Works Director; Mr. Mike Rhodes, Director, Green Oaks Juvenile Detention; News Media; Visitors
Mr. Blade spoke about a personnel item regarding an employee at Green Oaks Juvenile Detention Home. Mr. Blade asked if the Jurors would consider rescheduling this matter to the September 4, 2007 Personnel Committee meeting as requested by Ms. Lewis.
After discussion, motion was offered by Mr. Dawson, seconded by Ms. Golden to reschedule the appeal of grievance by Mary Lewis to the Personnel Committee meeting on September 4, 2007.
Motion adopted. No opposition.
The Chairman recognized Mr. Brad Cammack, Treasurer.
Mr. Cammack stated that this was the last meeting for Sherry White who would be retiring as of Friday, August 10, 2007.
Mr. Cammack spoke about health insurance benefits for retirees that do not qualify for Medicare.
Discussion ensued.
After discussion, Mr. Cammack stated that he would check with other municipalities and local governments as to what their policies may be and what the contract with the health care provider states and report back to the Police Jury with findings at the August 20, 2007 Regular Police Jury meeting.
Mr. Cammack requested that he open the position of Accountant in the Treasurer’s Office.
Motion was offered by Mr. Dawson, seconded by Mr. Calhoun to approve that Mr. Cammack open the position for Accountant in the Treasurer’s Office.
Motion adopted. No opposition.
The Chairman recognized Mr. Mack Calhoun, District B Police Juror.
Mr. Calhoun spoke regarding pay increases for employees of the Public Works Department.
Mr. Calhoun offered a motion to approve the recommendation for placement of Public Works employees into job classifications, effective August 13, 2007. Mr. Hargrove seconded the motion.
Motion adopted. No opposition.
The Chairman recognized Chief Pat Hemphill, Ouachita Parish Fire Protection District No. 1 and he presented the following personnel actions:
Mr. Dawson left the meeting at this time.
Chief Hemphill recommended Extended Sick Leave for Chris Brown effective June 26, 2007; Extended Sick Leave for Norman Waterman, effective June 12, 2007; and Termination of Sick Leave for Norman Waterman, effective July 23, 2007.
Motion was offered by Mr. Hargrove, seconded by Mr. Blade to approve Extended Sick Leave for Chris Brown effective June 26, 2007; to approve Extended Sick Leave for Norman Waterman, effective June 12, 2007; and to approve Termination of Sick Leave for Norman Waterman, effective July 23, 2007, all as recommended by Chief Pat Hemphill.
Motion adopted. No opposition. Mr. Dawson was out of the meeting.
The Chairman recognized Ms. Doretha Bennett, Director of WIA. Ms. Bennett requested to open the position and to hire a Maintenance Worker III.
Motion was offered by Mr. Hargrove, seconded by Mr. Calhoun to approve the request to open the position and to hire a Maintenance Worker III.
Motion adopted. No opposition. Ms. Golden abstained. Mr. Dawson was out of the meeting.
Mr. Cammack stated that he would carry Mr. Tims’ items.
Mr. Cammack requested to open a position for a Temporary Office Assistant I for LaJET.
Mr. Dawson was present in the meeting at this time.
Motion was offered by Mr. Hargrove, seconded by Mr. Dawson to approve the request to open a position for Temporary Office Assistant I for LaJET.
Motion adopted. No opposition.
Mr. Cammack spoke regarding a pay increase for the two current employees of LaJET, being Mr. Leonard Tims and Ms. Carolyn Goodjoint. Mr. Cammack stated that these two employees have not had an increase in pay since the January 1, 2002 cost of living raise.
Motion was offered by Mr. Dawson, seconded by Mr. Calhoun to approve the request of a pay increase for Mr. Leonard Tims and Ms. Carolyn Goodjoint, effective with the next pay period on August 13, 2007.
Motion adopted. No opposition.
Motion was offered by Mr. Hargrove, seconded by Mr. Calhoun that pursuant to the provisions of LSA-R.S. 42:7, which provides that upon approval of two-thirds of the members present, that at a meeting of a public body, the public body may take up a matter NOT on the Agenda, that discussion of a personnel matter at Green Oaks Juvenile Detention Center be added to the Agenda.
Motion adopted. No opposition.
After discussion, motion was offered by Mr. Hargrove, seconded by Mr. Dawson to approve the request of Mr. Mike Rhodes to open the position of Part-Time Housekeeper/Cook.
Motion adopted. No opposition.
Motion was offered by Mr. Dawson, seconded by Mr. Calhoun that pursuant to the provisions of LSA-R.S. 42:7, which provides that upon approval of two-thirds of the members present, that at a meeting of a public body, the public body may take up a matter NOT on the Agenda, that discussion of a personnel matter at Workforce Investment Agency be added to the Agenda.
Motion adopted. No opposition.
After discussion, motion was offered by Mr. Dawson, seconded by Mr. Blade to approve a 5% pay increase to the Workforce Investment Board staff, beginning with the next pay period on August 13, 2007.
Motion adopted. No opposition. Ms. Golden abstained.
The Chairman recognized Mr. Ronald Lawrence, Ouachita Parish Fire Department, who wanted to speak regarding resolving issues in his department.
Mr. Jay B. Mitchell, Assistant District Attorney, explained that discussion of the character and competence of a person does allow the Police Jury to go into Executive Session upon a two-thirds vote. Mr. Mitchell said that the agenda had to waived in order to take up a matter of going into Executive Session and a notice is required to be given to the person who is going to be discussed so that they may request the discussion be held in Open Meeting.
Ms. Golden suggested that Mr. Mitchell talk with Mr. Lawrence in private and assess whether the issue would need a waiver of the agenda in terms of an emergency, otherwise the issue would need to come back on a regular agenda.
At 5:51 p.m. Mr. Mitchell left the room with Mr. Lawrence to visit privately.
At 5:59 p.m. Mr. Mitchell and Mr. Lawrence returned to the Courtroom.
After a brief discussion, the Chairman informed Mr. Ronald Lawrence that the issue would be addressed at a Special Personnel Committee meeting on August 20, 2007.
Motion was offered by Mr. Hargrove, seconded by Ms. Golden to adjourn the Personnel Committee meeting.
Motion adopted. No opposition.
The Personnel Committee meeting was adjourned at 6:02 p.m.
/s/ Dorth Blade
Dorth Blade - Chairman
12/27
_____________________________________________________________
(Adopted 8/20/2007)
OUACHITA PARISH POLICE JURY
PUBLIC WORKS COMMITTEE MEETING
Minutes of the August 6, 2007 Meeting
The Ouachita Parish Police Jury Public Works Committee Meeting convened Monday, August 6, 2007 at 6:02 p.m. in the Police Jury Meeting Room of the Ouachita Parish Courthouse and was called to order by Mr. Paul Hargrove, Chairperson.
Members present: (5) Mr. Paul Hargrove, District A; Mr. Mack Calhoun, District B; Mr. Dorth Blade, District D; Ms. Kim Golden, District E; Mr. King Dawson, District F
Members absent: (1) Mr. Walt M. Caldwell, District C
Others Present: Mr. Brad Cammack, CPA, Treasurer; Mr. Jay B. Mitchell, Assistant District Attorney; Ms. Karen Cupit, Senior Accountant; Mr. Patrick Hemphill, Fire Chief; Mr. David Cobb, Assistant Dir., Public Works; Mr. John Tom Murray, Director, Public Works; Mr. Don Harrison, Consulting Engineer; News Media; Visitors
The Chairman recognized Mr. John Tom Murray, Director of Public Works. Mr. Murray stated that the issue regarding Reddick Lane was being resolved.
Mr. Murray spoke regarding Hadley Street Bridge situation and stated that he had asked Mr. David Dumas, Project Engineer, to be present at this meeting to give a status report. Mr. Dumas was unable to be present.
Mr. Mitchell stated that Mr. Dumas had informed him in a telephone conversation of two options regarding the Hadley Street Bridge: 1) If the Parish wanted to go either through the State or through other engineers, there would be no obligation on Mr. Dumas’s part; or, 2) if the Jury wanted Mr. Dumas to finish the project, he felt like he could get it done by the end of the year.
Mr. Don Harrison stated this project has been ongoing for many years, and approximately six years ago the Police Jury was approached about hiring Mr. Dumas directly to do the engineering which was supposed to expedite maneuvering the project through the State Off-System Bridge Program. Mr. Harrison stated that an agreement between the Police Jury and Mr. Dumas was reached for a fairly considerable compensation.
Discussion ensued.
After discussion, the matter was referred to the August 20, 2007 Regular Police Jury meeting.
Mr. Murray then spoke regarding the Park Circle Project. He stated this Project involves extensive drainage work.
Mr. Don Harrison stated that the plans were near completion on the Park Circle Project.
Mr. Murray stated that information was being gathered for a cost estimate regarding the Weaver Circle Drainage Project.
Ms. Golden asked that the Swartz-Fairbanks Drainage Study and Joe White Road be placed on the August 20, 2007 Regular Police Jury meeting.
Mr. Blade requested that the Reddick Lane issue be deleted; and that the issues relating to Hadley Street Bridge, Park Circle, and Weaver Circle be placed on the August 20, 2007 Regular Police Jury meeting.
The Chairman recognized Mr. Gary Fontana, GNF Management Company, Inc., who spoke regarding projects for consideration under the FY 2008 – FY 2009 LCDBG Grant Program.
After discussion, this matter was referred to the August 20, 2007 Regular Police Jury meeting under Ms. Golden.
There being no other business to come before this meeting, motion was offered by Mr. Dawson, seconded by Mr. Blade to adjourn.
Motion adopted. No opposition.
The meeting was adjourned at 6:14 p.m.
/s/ Paul Hargrove
Paul Hargrove –Chairman
_____________________________________________________________
(ADOPTED 9/4/2007)
OUACHITA PARISH POLICE JURY
FINANCE COMMITTEE
Minutes of the August 20, 2007 Meeting
The Ouachita Parish Police Jury Finance Committee Meeting convened on Monday, August 20, 2007, in the Police Jury Meeting Room, and was called to order at 5:10 p.m. by Mr. Paul Hargrove, Chairman.
Members Present: Mr. Paul Hargrove, District A; Mr. Mack Calhoun, District B; Mr. Walter M. Caldwell, IV, District C; Mr. Dorth Blade, District D; Mr. King Dawson, District F
Members Absent: None
Others Present: Mr. Brad Cammack, Treasurer; Mr. Jay B. Mitchell, Assistant District Attorney; Miss Karen Cupit, Senior Accountant; Mrs. Melanie Rawls, Accountant; Mrs. Frances Hunter, Purchasing Manager; Mr. Patrick Hemphill, Chief, Fire Department; Mr. David Cobb, Asst. Director, Public Works; Mr. Mike Rhodes, Director, Green Oaks; Mr. Hack Tull, Animal Control; Mrs. Christa Medaries, Registrar of Voters; Mrs. Sharon Bonner, Capt. Sheriff’s Tax Dept.; Mr. Leonard Tims, LaJet; Ms. Doretha Bennett, Director, WIA; Mr. Craig Lott, Director, 911 Call Center; News Media; and Visitors.
Mr. Hargrove introduced Sharon Bonner from the Tax Collector Division of Sheriff’s Department who spoke to the Police Jury regarding a request for conducting an assessment of the courthouse parking lot spaces. She informed the Jury of the need for available spaces for the Sheriff’s Tax Department office staff at all times. Ms. Bonner provided two suggestions: 1) remove the signs that are currently in place with no assigned parking, which means parking will be accessible on a first come first serve bases; or 2) reassign all parking spaces to cater to all departments. Discussion ensued regarding the number of employees in the Tax Collector’s and the Tax Assessor’s offices. Ms. Bonner indicated that approximately eight (8) persons were employed in the Tax Collector’s office and twenty-two (22) in the Tax Assessor’s office.
Brad Cammack, Treasurer stated that the parking lot issues are unsettled due to the parking lot between the courthouse and the state building being leased to the state. Mr. Cammack indicated that he would follow-up on this issue and have the information of his findings placed on the agenda at the next Finance Committee meeting.
The Chairman recognized Ms. Christa Medaries, Ouachita Parish Registrar of Voters, who spoke regarding an estimate for the disassembling of two Lektrievers at present location, reassembling them at new location, and the moving expenses by truck that would be associated with the process. Ms. Medaries provided copies of the estimate of five thousand six hundred dollars ($5,600) provided by Associated Office Systems of Louisiana, Inc.
Mr. Hargrove asked about their current staffing and parking availability. Ms. Medaries stated that it was around five (5) employees. Brad Cammack stated that he had asked Mr. Billy Wilson with the state to provide parking spaces for the employees in the new section that would be gated and was told that Mr. Wilson would be looking into it.
Discussion ensued, but no action was required by the Jury.
Ms. Kim Golden, District E entered the meeting at 5:25 p.m..
The Chairman recognized Mr. Brad Cammack, Treasurer.
Mr. Brad Cammack spoke regarding the claims statements for period covering July 19, 2007 through August 17, 2007 and recommended approval by the Police Jury.
Motion was offered by Mr. Caldwell, seconded by Mr. Calhoun that claims for period covering July 19, 2007 through August 17, 2007 be approved for payment as recommended by the Treasurer, and that the Treasurer be and hereby is authorized to issue the necessary checks in payment therefore.
Motion adopted, with no opposition and unanimously approved.
Mr. Cammack reported on the Exception Report ending July 31, 2007. He stated that the Treasurer’s office is in the process of working on amending some budgets at the end of this year for various departments.
Discussion ensued, but no action was required by the Jury.
Mr. Cammack reported on one additional Ad Valorem Tax Refund for Debbie L. McKinley for periods 2001-2006 Tax Rolls for the following owner due to a change in taxable value for each of the years shown above on this property that had been filed with and grated by the LA Tax Commission:
Account: 141747
Debbie L. McKinley
1203 Royal Avenue
Monroe, LA 71201
Parcel: 107712-R Situs: 124 Sugar Baby Lane
Lot 13 of Silmon Estates Unit 1
Amounts to be refunded totaled $1,668.69 for consideration.
Mr. Mitchell stated that the law governing this is found in R.S. 47:2108.1 which provides that the person who has a claim against a political subdivision may present such claim to the Louisiana Tax Commission within three (3) years of the date of such payment. Mr. Mitchell’s recommendation to the Police Jury would be to consider the date of which the claim was submitted to the Tax Commission (March 23, 2007) and make tax refund payments within the three (3) years from that date. This would cover periods 2004-2006. An Attorney General’s opinion has been requested that should give guidance on refunding those payments older than three (3) years.
Mr. Cammack stated that he would contact Mr. Rich Bailey to see if any additional AdValorem Tax Refunds were outstanding and forthcoming.
Discussion ensued.
After discussion, a motion was offered by Mr. Dawson to authorize refund of all taxes paid within three years of the submitted claim date of March 23, 2007, seconded by Mr. Mack Calhoun.
Motion adopted, with no opposition and unanimously approved.
Mr. Cammack discussed an administrative matter by introducing to the Police Jury Melanie Rawls, Accountant for the Treasurer’s office. He stated that she had experience in preparing agendas and taking minutes and had agreed to serve as Recording Secretary for today’s meeting.
There being no further business to come before this meeting, motion was offered by Mr. Dawson, seconded by Mr. Blade to adjourn.
Motion adopted, with no opposition.
The Finance Committee meeting was unanimously adjourned at 5:32 p.m.
/m/ Paul Hargrove
Paul Hargrove – Chairperson
12/27
_____________________________________________________________
(Adopted 9/4/2007)
PROCEEDINGS OF THE POLICE JURY, PARISH OF OUACHITA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MONDAY, AUGUST 20, 2007 AT NINE (9:00) P.M.
The Police Jury of the Parish of Ouachita, State of Louisiana met in regular and legal session in the Ouachita Parish Police Jury Meeting Room, Courthouse Building, Monroe, Louisiana, on Monday, August 20, 2007 at 9.00 p.m. and was duly convened by Mr. Walt Caldwell, President, who stated that the Police Jury was ready for the transaction of business.
Members present: (6) Mr. Paul Hargrove, District A; Mr. Mack Calhoun, District B; Mr. Walt M. Caldwell IV, District C; Mr. Dorth Blade, District D; Ms. Kim Golden, District E; Mr. King Dawson, District F
Members absent: (0)
Ms. Kim Golden gave the invocation and led the Pledge of Allegiance to the Flag.
Ms. Golden made a motion to defer the Minutes of the Regular Police Jury meeting held on August 6, 2007 subject to the correction as noted by Ms. Golden. Mr. Dawson seconded the motion.
Motion adopted. No opposition.
I. Service Awards:
The President announced the Service Awards for the month of August, 2007:
Fire Department: Jerry Crawford, 40 years; David Van Der Gracht, 20 years; Richard Puckett, 20 years; Harold Murray, 20 years; Jesse Bush, III, 20 years; Bobby Fowler, 20 years; Ronald Daily, 20 years; Thomas Mercy, 20 years; Bruce Soignier, 20 years; Perry Jordan, 20 years; Velton Howard, 20 years; Terry Alvis, 20 years
Public Works Department: Johnny Woody, 5 years
Green Oaks Juvenile Detention Home: Josephine Davis, 10 years
II. Visitors / Public Hearings:
President stated that there were no visitors, nor public hearings on the agenda.
III. Motions / Ordinances / Resolutions:
Mr. Hargrove, District A:
1. The President recognized Mr. Hargrove, District A.
2. Motion was offered by Mr. Hargrove, seconded by Ms. Golden to adopt the Minutes of the Public Works Committee Meeting held on August 6, 2007.
Motion adopted. Mr. Caldwell abstained due to his absence at the August 6, 2007 meeting.
3. Motion was offered by Mr. Hargrove, seconded by Ms. Blade to adopt the Minutes of the Finance Committee Meeting held on July 23, 2007.
Motion adopted. Ms. Golden abstained due to her absence at the July 23, 2007 meeting. Mr. Dawson also abstained.
4. Mr. Hargrove discussed the coordination of jail expenditures for the Ouachita Correctional Center. He stated that he would be working with Mr. Brad Cammack, Treasurer in regards to reviewing the budget/expenditures for the purpose of keeping the Jury informed of possible situations where the expense with the Sheriff exceed income. Also, the review would allow a heads up on any problems noted before the next property tax expires.
The status of OCC fund activities will be placed on the agenda and discussed at the next Finance Committee meeting.
The following Resolution was offered by Mr. Hargrove, seconded by Ms. Golden:
RESOLUTION NO. 07-61
A RESOLUTION AUTHORIZING THE OUACHITA PARISH POLICE JURY TO ENTER INTO AN AGREEMENT WITH THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT FOR STATE PROJECT NO. 576-37-0025, FLOOD CONTROL IMPROVEMENTS, CLEARWATER CIRCLE – SPRING DRIVE DRAINAGE, OUACHITA PARISH, LOUISIANA; AND FURTHER PROVIDING WITH RESPECT THERETO.
WHEREAS, under the provisions of Title 38, Louisiana Revised Statutes of 1950,“Public Contracts, Works and Improvements”, as amended, State funds have been appropriated to finance improvement projects on the approved Statewide Flood Control Construction Program under the direct administration of the Louisiana Department of Transportation and Development; and
WHEREAS, the Ouachita Parish Police Jury has requested and has been awarded an appropriation of State funds under the Louisiana Statewide Flood Control Program to finance a portion of the flood control project entitled: Flood Control Improvements, Clearwater Circle – Spring Drive Drainage, Ouachita Parish, Louisiana,
NOW THEREFORE:
BE IT RESOLVED by the Police Jury of the Parish of Ouachita, State of Louisiana in a legal session convened this 20th day of August, 2007, that the Ouachita Parish Police Jury is authorized to enter into an Agreement with the Louisiana Department of Transportation and Development providing for the funding, preparation of plans, bidding, construction and administration of the project in accordance with requirements of the Louisiana Statewide Flood Control Program;
BE IT FURTHER RESOLVED, that Walter M. Caldwell, IV, President, is hereby authorized and empowered to execute any and all contracts and documents on behalf of the Ouachita Parish Police Jury and to do all things necessary in the premises, pertaining to State Project No. 576-37-0025, Flood Control Improvements, Clearwater Circle – Spring Drive Drainage, Ouachita Parish, Louisiana.
The above Resolution was adopted on the 20th day of August, 2007. No opposition.
* * *
Mr. Calhoun, District B:
1. The President recognized Mr. Calhoun, District B.
2. Mr. Calhoun asked for Mr. Brad Cammack to update on roofing repairs to Cheniere Lake Lodge. Mr. Cammack stated that he received updated quotes on the construction project from Mr. Johnson and it is his expectation that the project could get started toward the end of this week or the next. The average bid amount was twelve thousand (12,000) dollars and is under the state bid limit and within the approved budget.
Motion was offered by Mr. Caldwell, seconded by Mr. Hargrove to authorize Mr. Brad Cammack, Treasurer to sign the contract on the roofing repairs to Cheniere Lake Lodge as long as it is under the state bid amount.
Motion adopted. No opposition.
The status of the “Roofing Repairs to Cheniere Lake Lodge” will be added to the agenda and addressed at the next meeting.
Mr. Calhoun asked for Mr. Harrison’s report regarding the update on construction of the Road to Rifle Range. Mr. Harrison received a cost estimate from the Public Works Department for the road, which exceeded the estimated amount. Mr. Harrison has planned to meet with the Public Works Department again over the next few weeks to further review the project and receive a completed budget. He stated that he will come back with a recommendation for the Jury at the next meeting.
The status of the construction of “Road to Rifle Range” will be added as an agenda item at the next meeting.
4. Mr. Calhoun reported that he received a call from the National Guard office in West Monroe requesting access to used bridge timbers to build training sites and a volley ball court for family recreational purposes.
Motion offered by Mr. Calhoun, seconded by Mr. Hargrove authorizing the President to execute a cooperative endeavor agreement with the Louisiana National Guard, whereby the Louisiana National Guard agrees to remove and assume the responsibility for used surplus bridge timbers held on Ouachita Parish property by the Public Works Department with the quantity of such timbers to be determined by agreement of the Louisiana National Guard and the Public Work Department. It was stated that the agreement will need to require the use of the timbers by the Louisiana National Guard for legal, public purposes.
Motion adopted. No opposition.
President, Mr. Caldwell, District C:
1. Mr. Caldwell reported on the purchase of two (2) Fire Trucks for the Ouachita Parish Fire Protection District No. 1.
Discussion ensued.
Based on the recommendation of Fire Chief Hemphill, and Mr. Brad Cammack, Treasurer a motion was made by Mr. Caldwell seconded by Mr. Dawson, authorizing the purchase of the two (2) fire trucks and the execution of the appropriate documentation thereof by the Fire Chief and Treasurer.
Motion adopted. No opposition.
Mr. Blade, District D:
1. The President recognized Mr. Blade, District D.
2. Motion was offered by Mr. Blade, seconded by Mr. Dawson to defer the Minutes of the Personnel Committee Meeting held on August 6, 2007, due to not being available to review.
Motion adopted. Ms. Golden abstained due to her absence at the meeting.
3. Mr. Blade asked for Mr. John Tom Murray report on the status of the Hadley Street Bridge Project.
Mr. Murray stated the project was turned over to Dumas Engineering and has not been completed since 1984. His recommendation would be to disengage Dumas Engineering from the job and turn the project back over to the off-road system project, with no further payments for the Hadley project to Dumas.
Mr. Blade asked Mr. Cammack of the last check payment to Dumas Engineering in regards to the Hadley Street Bridge project. Mr. Cammack stated that he would research the matter, but he believed that our system could only go back to the year 1993. He stated that since 1999 there hasn’t been any payment made to Mr. Dumas.
The status of the “Hadley Street Bridge” will be added to the agenda and addressed at the next meeting.
4. Mr. Blade indicated that on August 9, 2007 the Library Board voted and approved the purchase of a 2007 Dodge Charger vehicle for the library under state contract at a bid amount of $14,354. The vehicle will be used by Cheryl Mouliere, Director, for off-site travel purposes to various branches. Bids were obtained from the following three (3) vendors:
Description; Make/Model; Amount; Vendor;Del Days
Sedan, Small Mid Size 4-door Ford Fusion; $15,614.00; Hixson Autoplex; 60-80
Sedan, Large Size 4-door Dodge Charger; $14,354.00; Orleans Dodge; 90-120
Station Wagon, Full Size Rear Wheel Drive Dodge Magnum; $15,882.00; Orleans Dodge; 90-120
Policies will be adopted by the library regarding the uses of the vehicle at the next library board meeting.
After discussion, a motion was offered by Mr. Blade, seconded by Mr. Calhoun on the approval of the purchase of a Dodge Charger for the library in the amount of $14,354 as voted on and approved by the library board.
Motion was adopted. Mr. Caldwell opposed.
5. Mr. Blade asked Mr. John Tom Murray of the status of the Weaver Circle Drainage Project. Mr. Murray stated that he is continuing to get estimates on the cost of the project. He stated that there wasn’t much of a right-of-way (between 25-30 feet), and the ditches would affect a lot of the residents’ backyards.
The status of the Weaver Circle Drainage Project will be placed on the agenda and discussed at the next Jury meeting.
6. Mr. Blade asked Mr. Don Harrison the status of the Industrial District East Ouachita.
Mr. Don Harrison stated that surveying, finalizing the demographic site selection criteria, and ranking formula has been conducted these past few weeks. He asked for recommendations from the Jury in regards to potential site selections to make sure we receive the best site. Mr. Harrison reported that he received a phone call from Mr. Pat Reagan at OEDC, who heard that the Police Jury was in the process of putting together an industrial district. He indicated that OEDC was very interested in working with the Police Jury, and therefore asked if OEDC could be involved in any future industrial projects.
Discussion ensued, but no action was required by the Jury.
Kim Golden, District E:
1. The President recognized Kim Golden, District E.
Ms. Golden asked Mr. Don Harrison to report on the status of the Swartz-Fairbanks/Barnes Road Drainage Study.
Mr. Harrison provided a reduced sketch of a drainage map that indicated the extent of the drainage involved. It was found that in approximately 1984 two developers had purchased 160 acres in the southwest quarter of section 30. The property was divided and sold in individual plots outside the subdivision regulations. There were no formal drainage plans or calculations on file in this area that had been reported to the Ouachita Parish Police Jury.
Mr. Harrison stated that he could develop a plan to drain this area, but would have to have public dedication of the right-of-way. The estimated cost to fix this area would range between two hundred thousand (200,000) and three hundred thousand (300,000) dollars to solve the drainage issues. Funds are not available at this time, but there could be some grants available to pursue through the Public Work Department if public right-of-way is secured.
Discussion ensued.
A motion was made by Ms. Golden, seconded by Mr. Blade, recommending that the Jury include the Swartz-Fairbanks project with the November 1st Capital Outlay request in the amount of three hundred thousand (300,000) dollars.
Motion adopted. Mr. Calhoun opposed.
3. Ms. Golden asked Mr. John Tom Murray to report on the status of 170 Joe White Road issue.
Mr. Murray stated that a survey was conducted on the road which indicated a fluid discharge/drainage problem in this area. Ditch work is necessary to fix this problem and funds are available in the current budget.
Discussion ensued, but no action was required by the Jury.
4. Ms. Golden reported that Mr. Fontana will be on the agenda for the next Jury meeting. It has been requested that information be provided and discuss in regards to projects for the FY 2008-FY 2009 LCDBG Program.
5. A motion was made by Ms. Golden, seconded by Mr. Hargrove to add to the next application the Burney Subdivision area Sewer Collection System Improvement Project.
Motion adopted. Mr. Calhoun opposed.
6. Ms. Golden, asked to defer the matters of the Library and the G. B. Cooley Board appointments until the next Jury meeting. Also to add to the agenda the appointment of a commissioner to the East Town & Country Levee District to replace Mr. Bob Franklin
7. Ms. Golden raised two questions of concern. She asked who would be handling the 2001 fiscal year closeout for the Ingleside LCDBG project and who would be updating Parish addresses for the 2010 U.S. Census.
Mr. Cammack responded by saying that Mr. Oliver Schultz would be working on that LCDBG project.
Ms. Golden recommended that something needs to be put in place to assure that Mr. Schultz take care of the 2001 fiscal year closeout for the LCDBG project, and that it be done in a timely manner.
Ms. Golden recommended that we take a further look into the update of addresses for 2010 U.S. Census, the time it will take to undergo this project, and whether it is within the authority of the 911 District..
Discussion ensued, but no action was required by the Jury.
F. Mr. Dawson, District F:
1. The President recognized Mr. Dawson, District F.
Motion was made by Mr. Dawson and seconded by Mr. Hargrove to develop and submit funding application to the LA. Dept. of Transportation and Development for “Safe Routes to School Program” grant for the improvement of pedestrian access to Shady Grove Elementary School.
Motion adopted. No opposition.
The Jury asked Mr. Harrison to review and research the project and report on its status at the next Jury meeting.
2. Mr. Dawson stated that the Ouachita Parish School Board is applying for these grant funds in regards to three (3) additional schools in the Parish system. They have asked for assistance from the Ouachita Police Jury in the implementation of the grant process. The status and deadline for submission of OPSB grant request will be added to the agenda and addressed at the next Jury meeting.
3. Mr. Dawson asked that the “School Based Health Plan” program be added to the agenda to be discussed at the next Jury meeting.
IV. Beer and Whiskey Licenses:
The were no applications filed for Beer and Whiskey licenses for this time period.
V. Administrative Reports:
Mr. President called for the Administrative Reports.
A. Fiscal – Mr. Brad Cammack, Treasurer:
The were no fiscal reports to be discussed by Mr. Brad Cammack at this time.
B. Legal – Mr. Jay Mitchell, Assistant Director Attorney:
Mr. Jay Mitchell, Assistant District Attorney discussed the inter-governmental agreement with the City of Monroe regarding the improvement of the zoo entrance. The City of Monroe has received funding from the Department of Transportation to build a 4-lane street. The project will improve Ticheli Road from Hwy 165 across to Burg Jones Lane into the Bernstein Park and the entrance to the zoo. The City of Monroe has indicated that some of the right-of-ways are Parish roads, and was asked for the Parish authorization to use the right-of-ways to rebuild and improve the Parish road. The agreement is in progress with the Department of Public Works to review the plans, and the Denmon firm is contracted to do the engineering for the City of Monroe.
Discussion ensued, but no action was required by the Jury.
C. Green Oaks – Mr. Mike Rhodes, Director:
Mr. Mike Rhodes, Director of Green Oaks was not present. Therefore, there were no reports to be discussed at this time.
D. Public Works – Mr. John Murray, Director:
The were no additional reports to be discussed by Mr. John Tom Murray, Director of Public Works at this time.
E. Fire Department – Chief Pat Hemphill:
Chief Hemphill requested the Jury to authorize the sale of the remaining rescue truck. The vehicle was appraised ranging from $65,000 to $70,000. Lincoln Parish Fire Department was interested in purchasing the vehicle and submitted a an offer of $65,000.
Motion was made by Mr. Hargrove, seconded by Mr. Calhoun to declare the remaining rescue truck to be surplus; approve its sale to the Lincoln Parish Fire Department for the of $65,000; and to authorize the President to execute the appropriate documents.
Motion adopted. No oppositions.
F. Road & Drainage – Mr. Don Harrison Engineer:
The President recognized Mr. Don Harrison, Engineer to report on the following roads & drainage project:
1. Park Circle Drainage
Mr. Harrison stated that $75,000 was budgeted in the drainage program funds to alleviate some drainage issues and flooding problems along Park Circle west of Burg Jones Lane. The plans are being finalized but are complicated due to underlying drainage problems. Funds are not available to rebuild the streets, but partial existing funds are available for drainage purposes, with the project possibly being started this summer to provide some relief.
Mr. Harrison discussed the improvement of Sterling Avenue completed by Amethyst Construction Company. He recommended that the Police Jury accept the project as substantially complete effective on the final inspection date of July 20, 2007, subject to a minor punch test. He also recommended that the Jury approve Change Order No. 1, which reflects an adjustment to the construction contract at a net decrease of $7,443.41, thereby making the final contract amount of $263,387.39. He stated that the project was completed ahead of schedule and that a great job was done by the company.
2. Improvement of Sterling Avenue – acceptance as substantially complete and approval of change order No. 1.
Motion was made by Mr. Hargrove, seconded by Mr. Blade to approve the Sterling Avenue as substantially completed as of July 20, 2007, subject to a minor pump test and to approve Change Order No. 1.
Motion adopted. No oppositions.
VI. Other Business / Invitation for Public Participation:
No further business was offered for discussion. The President made an invitation for public participation and no one elected to participate.
There being no further business to come before this meeting, motion was offered by Mr. Calhoun, seconded by Mr. Blade to adjourn.
Motion adopted. No opposition.
The meeting was adjourned at 9:55 p.m.
/mpr/ Melanie Rawls, Acting Recording Secretary, Ouachita Parish Police Jury
mpr/wmc/ Walter M. Caldwell, IV, President, Ouachita Parish Police Jury
12/27
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BOARD OF COMMISSIONERS
HOSPITAL SERVICE DISTRICT NO. 1
PARISH OF OUACHITA, STATE OF LOUISIANA
MONDAY, NOVEMBER 12, 2007
CALL TO ORDER
A special meeting of the Board of Commissioners, Hospital Service District No. 1 of the Parish of Ouachita, State of Louisiana was called to order at 12:00 Noon at The Wellness Center, 3215 Cypress Street, West Monroe, Louisiana, by Steve Hall, Vice Chairman of the Board of Commissioners.
INVOCATION: Mr. Spencer gave the invocation.
ROLL CALL
PRESENT: Steve Hall, Vice Chairman; Mike Mulhearn and Pat Spencer
ABSENT: Violet Liner, Chairman
OTHERS PRESENT:
Mike Landry, regular counsel for the Hospital Service District No. 1, via telephone; and Pat Thompson, HSD Recording Secretary
OPPORTUNITY FOR PUBLIC COMMENT
There were no comments from the public.
REMARKS FROM THE VICE CHAIRMAN OF THE DISTRICT
None.
EXECUTIVE SESSION FOR THE PURPOSES OF STRATEGIC PLANNING, INCLUDING DISCUSSION OF THE IASIS TRANSACTION AND RELATED MATTERS, FUTURE OPERATION OF THE WELLNESS CENTER, IMPLEMENTATION OF THE LEASE TERMINATION AGREEMENT, AND OVERSIGHT OF WARD FIVE HEALTHCARE FOUNDATION
A motion was made by Mr. Mulhearn, seconded by Mr. Spencer, and unanimously approved for the Board of Commissioners to go into executive session for the purpose of strategic planning, including discussion of the IASIS transaction and related matters, future operation of The Wellness Center, implementation of the Lease Termination Agreement, and oversight of Ward Five Healthcare Foundation.
All present were allowed to remain.
A motion was made by Mr. Mulhearn, seconded by Mr. Spencer, and unanimously approved for the Board of Commissioners to go back into regular session.
UPDATE ON RECOMMENDATION TO OUACHITA PARISH POLICE JURY FOR REPLACEMENT FOR MR. W. B. NELSON, JR.
Mr. Mulhearn moved, Mr. Spencer seconded, and the Commissioners unanimously approved the following resolution:
WHEREAS, the term of William B. Nelson, Jr. as a Commissioner of the District recently expired on November 6, 2007;
WHEREAS, Section 3 of the Coordination Agreement entered into among the District, Glenwood Regional Medical Center (now Glenwood Resolution Authority, Inc.), the Ward Five Healthcare Foundation, and the Ouachita Parish Police Jury, executed on November 17 and 18, 2006 and effective as of January 31, 2007, provides that the Police Jury shall appoint as Commissioners of the District only persons who have been recommended for appointment by a resolution of the District;
RESOLVED, that the District recommends Todd Perry for appointment by the Ouachita Parish Police Jury as a Commissioner of the District.
APPROVAL OF LUFFEY, HUFFMAN & MONROE, CPAs, TO PERFORM AUDIT
A motion was made by Mr. Mulhearn to adopt the following resolution:
RESOLVED, that the engagement letter dated November 5, 2007 between the District and Luffey Huffman & Monroe, A Professional Accounting Corporation relating to the compilation of the financial statements of the District for the year ending December 31, 2007 is approved, and each of the Chairman and Vice-Chairman of the District, acting alone, is authorized to sign such engagement letter on behalf of the District, with such changes as the signing officer may approve, such approval to be conclusively evidenced by her or his signature
Mr. Spencer seconded the motion to adopt the foregoing resolution, which carried unanimously.
OPENING OF BIDS ON POOL REPAIR PROJECT
After opening the only pool repair bid received from Sun Belt Pools, Mr. Mulhearn offered the following resolution:
RESOLUTION
NOW COME the Members of the Hospital Service District No. 1 of Ouachita Parish, and collectively resolved and attested:
A duly scheduled and noticed meeting of the Hospital Service District No. 1 of Ouachita
Parish was held on November 12, 2007, with a quorum being present, namely Steve Hall, Mike
Mulhearn and Patrick Spencer;
After being duly advertised and noticed, only one bid was received in connection with the
Pool Repair and Renovation Contract at the Wellness Center;
The only bid received was from Sunbelt Pools of Dallas, Texas;
The Members present for the meeting voted unanimously to accept the bid and to undertake the contract and project with Sunbelt Pools;
Though Violet Liner was not present for the meeting, she also concurs in the vote and in the acceptance of the bid;
THUS APPROVED AND RESOLVED by the undersigned Members of the Hospital Service District No. 1 of Ouachita Parish.
STEVE HALL
MIKE MULHEARN
PATRICK SPENCER
VIOLET LINER
Mr. Spencer seconded the motion to accept the resolution, which carried unanimously.
UPDATE ON REQUEST FOR PROPOSALS FOR LOCAL BANKING SERVICES
Mr. Spencer reported that the Notice of Intention of Hospital Service District No. 1 to Select a Fiscal Agency was first published on November 8th and will be published again on November 15th and November 22nd. Proposals must be submitted in writing, sealed and received by Thursday, November 29, 2007.
APPROVAL OF MODIFIED OFFICE LEASE FOR FOUNDATION
After due discussion, Mr. Mulhearn offered the following resolution that Mr. Spencer seconded, and the Board of Commissioners unanimously approved:
WHEREAS, the Ward Five Healthcare Foundation has proposed to enter into a modified lease of office space at 1 Stella-Mill Street, West Monroe, LA 71291 from the First Baptist Church of West Monroe, Louisiana;
RESOLVED, that the modified lease of office space at 1 Stella-Mill Street, West Monroe, LA by the Foundation from the First Baptist Church is approved, subject to approval by the Chairman of the Board of Commissioners of the final terms of a written modified office lease between the Foundation and the First Baptist Church.
TRANSACTION OF ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE MEETING
None.
ADJOURNMENT
With no further business to discuss, Mr. Hall declared the meeting adjourned.
12/27
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NOTICE
This shall serve as notice that the Town Council of the Town of Sterlington, Louisiana, will meet in legal session on Wednesday, January 2, 2008, at 6:30 p.m. at the Town Hall to review the following application for annexation into the town limits of the Town of Sterlington:
Applicant: First Baptist Church of Sterlington
Property to be annexed: See description below
A LEGAL DESCRIPTION FOR JOHNSTON & JOHNSTON OF A 9.985 ACRE TRACT LOCATED IN SECTION 42 AND 43, TOWNSHIP 20 NORTH, RANGE 4 EAST, OUACHITA PARISH, LOUISIANA, TO BE TRANSFERRED TO THE FIRST BAPTIST CHURCH IN STERLINGTON.
Commencing from an iron pin being on the South right-of-way of Louisiana Highway 2 and on the Southerly boundary agreement between J.B. Johnston Jr., and Columbian Carbon Company as recorded in Conveyance Boon 665, Page 540 of the Records of Ouachita Parish, Louisiana; thence, North 68º 43' 16.1" West, a distance of 362.47 feet to a set iron pin on the Southerly right-of-way of Louisiana Highway 2 and being the POINT OF BEGINNING; thence, South 26º 05' 41.3" West, a distance of 470.76 feet to a set iron pin on the top bank of a drainage ditch and being on the boundary agreement line; thence South 64º 07' 57.3" West along the top bank and the boundary agreement line, a distance of 284.29 feet to a set iron pin; thence, North 64º 32' 06.8" West, a distance of 476.97 feet to a set iron pin; thence North 25º 22' 38" East, a distance of 691.69 feet to a set iron pin on the Southerly right-of-way of Louisiana Highway 2; thence, South 64º 37' 22.2" East along the Southerly right-of-way of Louisiana Highway 2, a distance of 660.82 feet back to the POINT OF BEGINNING and containing 9.986 acres, more or less.
12/27
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NOTICE TO BIDDERS
Sealed Bids will be received by the Morehouse Parish School Board, 714 South Washington, Bastrop, Louisiana 71221 until 2:00 P.M., January 17th, 2007.
For: New Bus Drive and Parking Lots for Beekman Jr. High and
Morehouse Magnet School
714 South Washington
Bastrop, Louisiana 71221
Morehouse Parish School Board
Bid Number: 00205
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Architect at
TB Architecture
141 DeSiard Street, Suite 506
Monroe, Louisiana 71201
Telephone: (318) 340-1550; Facsimile: (318) 998-1315
E-mail: tlittleton@tbarchitecture.com
All bids must be accompanied by bid security equal to five percent (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier's check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this State, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
A mandatory pre-bid conference will be Thursday, January 10th , 2007, at 9:00 A.M., at the job site on the Beekman Jr. High campus. Morehouse Magnet School will also be discussed at this meeting. Bids shall be accepted only from Contractors who attend the Pre-bid Conference.
The Owner reserves the right to reject any and all bids.
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