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Public Notices: Thursday, December 20th, 2007
Public Notices Published Thursday, December 20th, 2007PUBLIC NOTICE
I, Kristina Somoza, DOC number 530980, Date of Birth: March 30, 1981, currently residing in Ouachita Parish, Louisiana, have applied for clemency for my conviction of Possession of Xanax which occurred on March 31, 2001, in Ouachita Parish, Louisiana. If you have any comments or wish to communicate with the Board of Pardons, please call (225) 342-5421.
12/20,12/27,1/3
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PUBLIC NOTICE
A Course of Instruction for Election Commissioners for Ouachita Parish will be held and all interested persons are invited to attend. Persons attending this class shall have the qualifications as set out in R.S. 18:425 as follows.
Shall be a qualified voter who is not entitled to assistance in voting.
Shall not be a candidate for public office in the election, nor an immediate family member of a candidate to public office in the precinct in which he serves.
Shall not have been convicted of an election offense.
Shall not be a law enforcement officer.
Must attend course of instruction and receive certificate of instruction.
A class is scheduled for: FRIDAY, JANUARY 4, 2008, BEGINNING AT 12:00 NOON AT THE WEST MONROE CONVENTION CENTER.
All qualified persons must appear in person at the West Monroe Convention Center at 12:00 noon. A Certificate of Instruction will be issued to those completing and passing the course, and persons receiving this certificate will be eligible to serve as an Election Commissioner in Ouachita Parish until June 2008.
Please bring your voter registration card to the school. All persons having been previously certified need not to attend this school. W.J. “Bill” Hodge, Clerk of Court and Parish Custodian of Voting Machines for Ouachita Parish, Louisiana
12/27
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NOTICE TO BIDDERS
SEALED BIDS will be received in the office of the Recording Secretary of the Ouachita Parish Police Jury in the Courthouse Building, Monroe, Louisiana, on or before ten (10:00) AM, Thursday, January 10, 2008, and that the same will be opened, read aloud and tabulated in the office of Ouachita Parish Police Jury, at ten (10:00) o’clock AM, Thursday, January 10, 2008, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting, for the purpose of furnishing the following:
INTEGRATED LIBRARY SYSTEM
Complete specifications on the above item(s) are on file with and may be obtained from Frances B. Hunter, Purchasing Manager, Ouachita Parish Police Jury, Purchasing Department, 301 South Grand Street, Basement Floor, Monroe, LA. Bidders must note on the sealed envelope containing the bid: “SEALED BID” and the APPROPRIATE BID NUMBER.
THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
OUACHITA PARISH POLICE JURY
12/13,12/20,12/27
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AGRICULTURAL SCIENCES BUILDING WEST OUACHITA HIGH SCHOOL:
West Ouachita High School
4061 Caples Road, West Monroe, Louisiana 71292
INVITATION TO BID
BID NUMBER 23-08
ISSUING AGENT: David Lane Beaird and Associates, Inc.
Lane Beaird, Engineer
2106 North 7th Street, Suite 132
West Monroe, LA 71291
Telephone: (318) 388-3227
OWNER REPRESENTATIVE: Ouachita Parish School System
100 Bry Street
Monroe, LA 71201
DOCUMENT DEPOSIT/CHARGE: $75.00
RELEASE DATE: December 20, 2007
BID OPENING DATE: January 22, 2008
BID OPENING TIME: 2:00 P.M. C.S.T.
BID OPENING LOCATION: Ouachita Parish School System
100 Bry Street
Monroe, LA 71201
PRE-BID CONFERENCE: 10:00AM C.S.T. Wednesday January 9, 2008
West Ouachita High School
4061 Caples Road
West Monroe, LA 71292
PRE-BID CONFERENCE ATTENDANCE IS MANDATORY FOR ALL PRIME
CONTRACTORS. Bidders shall assemble in the main office of West Ouachita High School
Pre-bid conference representative is to be by a principal of the prime contractor submitting the bid, or an individual of the company having authority to make financially binding decisions on behalf of the prime contractor.
12/20,12/27,1/3
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BID NOTICE
Sealed bids will be received by the Purchasing Agent, Ouachita Parish School Board, 100 Bry Street, P.O. Box 1642, Monroe, LA 71210-1642 until 2:00 P.M. C.S.T. January 8, 2008, at which time they will be publicly opened and read aloud for:
BID: 36-08
SCOREBOARD – OPHS
Bid forms and specifications may be obtained from the Ouachita Parish School Board, Purchasing Department. The School Board reserves the right to reject any or all bids received.
OUACHITA PARISH SCHOOL BOARD
Jack White, President
ATTEST: Robert Webber, Ed. D, Secretary
12/13,12/20,12/27
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PUBLIC NOTICE
Proceedings of the Board of Commissioners of the West Ouachita Sewerage District No. 5, Ouachita Parish, Louisiana. Taken at the office of the district, 327 Wallace Road, West Monroe, Louisiana. Monday, December 10, 2007. (regular meeting)
Members present: Fred Hall, Don Leach, Ralph Owens
Members absent: None
Others present: Paul Hargrove, OPPJ; Charles Jackson, OPPJ; Francis Huffman-Luffey, Huffman & Monroe, APAC; Jerry Lazenby, Lezenby & Associates, Inc.; Terry Cox, district manager.
The meeting was called promptly to order at 11:00 a.m.
The first item on the agenda was Mr. Hargove who presented an information talk concerning the Sparta Aquifer.
Next, Mr. Huffman presented the financial statement for the 12 months ended August 31, 2007. Following a review of the statement everyone agreed the district is in sound financial condition. Commissioner Owens agree to accept the report and the Commissioner Leach seconded the motion.
The final item was cash disbursements for the month. Mr. Cox presented the disbursements and Commissioner Leach made a motion to accept them as reasonable and necessary and Commissioner Owens seconded the motion.
No further business being presented the meeting adjourned at 12:35 p.m.
Respectfully submitted, Fran Bradley
Attest: Fred Hall, president
12/20
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STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3706
MOTION BY: Mr. Yeager
SECONDED BY: Mrs. Pearson
AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF WEST MONROE, LOUISIANA, TO EXECUTE A CONTRACT WITH S.E. HUEY CO., FOR ENGINEERING SERVICES RELATING TO THE WEST MONROE HAZARD MITIGATION PLANNING PILOT GRANT PROGRAM (GOHSEP/ FEMA), AND OTHERWISE PROVIDING WITH RESPECT THERETO.
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in special and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute on behalf of the City of West Monroe, Louisiana, a contract with S.E. Huey Co. for engineering services relating to the West Monroe Hazard Mitigation Planning Pilot Grant Program (GOHSEP/FEMA), with the scope of the services to be rendered, the terms and conditions to apply, the compensation to be paid and the general contractual provisions of which shall be in full conformity with and limited by the provisions of that grant.
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in special and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby further authorized to take any and all actions and to execute any and all further documents he deems either necessary or proper to carry out the activities arising out of that agreement described above according to its terms and its intent.
The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in special and legal session convened, voted on by yea or nay vote, this 20th day of November, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian, Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 20TH DAY OF NOVEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
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STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3708
MOTION BY: Mrs. Pearson
SECONDED BY: Mr. Yeager
AN ORDINANCE AUTHORIZING THE CITY OF WEST MONROE, LOUISIANA, TO ENGAGE CAMERON, HINES & HARTT (A PROFESSIONAL ACCOUNTING CORPORATION) TO CONDUCT A FINANCIAL AND COMPLIANCE AUDIT FOR THE FISCAL YEAR BEGINNING JULY 1, 2007 AND ENDING JUNE 30, 2008, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
Section 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Cameron, Hines & Hartt (A Professional Accounting Corporation), shall be engaged to conduct a financial and compliance audit for the fiscal year beginning July 1, 2007 and ending June 30, 2008, as in accordance with that engagement letter attached hereto as Exhibit “A”.
Section 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana be and he is hereby authorized to execute that engagement letter on behalf of the City of West Monroe, Louisiana, and take any and all other action deemed by him either necessary or appropriate to effectuate execution of that engagement with Cameron, Hines & Hartt (A Professional Accounting Corporation).
The above Ordinance was read and considered by sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea and nay vote, this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST:Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
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STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3709
MOTION BY: Mrs. Pearson
SECONDED BY: Mr. Yeager
AN ORDINANCE AUTHORIZING THE FILING OF AN APPLICATION OR APPLICATIONS WITH THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT FOR A GRANT UNDER 49 CFR 5311, NON-URBANIZED AREA FORMULA PROGRAM AND/OR 49 CFR 5309, DISCRETIONARY CAPITAL PROGRAM, TO AID IN THE FINANCING OF OPERATING OR CAPITAL ASSISTANCE PROJECTS, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
WHEREAS, the Secretary of Transportation and Development is authorized to make grants for mass transportation;
WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provisions by it of the local share of project costs;
WHEREAS, it is required by the Louisiana Department of Transportation and Development in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and
WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment, or consultant and other services:
NOW, THEREFORE,
SECTION 1. BE IT ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute and file an application on behalf of the City of West Monroe, Louisiana, with the Louisiana Department of Transportation and Development, to aid in the financing of operating and/or capital assistance projects pursuant to the Rural Public Transit Program, 49 CFR 5311 and/or the Discretionary Capital Program, 49 CFR 5309.
SECTION 2. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute and file with such applications an assurance or any other document required by the Louisiana Development of Transportation and Development effectuating the purposes of Title VI of the Civil Rights Act of 1964, as amended.
SECTION 3. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to furnish such additional information as the Louisiana Department of Transportation and Development may require in connection with the application or the project.
SECTION 4. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to set forth and execute affirmative minority business policies in connection with the projectÕs procurement needs.
SECTION 5. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute grant contract agreements on behalf of the City of West Monroe, Louisiana, with the Louisiana Department of Transportation and Development for aid in the financing of the operating or capital assistance projects.
SECTION 6. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that this Ordinance shall be applicable for a period of one year unless revoked by the City of West Monroe, Louisiana, and a copy of the Ordinance of revocation being furnished to the Louisiana Department of Transportation and Development.
SECTION 7. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to take any action or execute any further documents he deems either necessary or proper to carry out the provisions of the foregoing authorization, and that he is specifically authorized to certify, or to cause to be certified, to the grant of authority provided herein on those standardized forms requested by the State of Louisiana, including but not limited to those examples attached hereto.
The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea and nay vote, passed and adopted this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian, Ragland
NAY:
NOT VOTING:
ABSENT:
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
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STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3710
MOTION BY: Mr. Bennett
SECONDED BY: Mrs. Pearson
AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF WEST MONROE, LOUISIANA, TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH J. W. PORTER & ASSOCIATES, L.L.C., RIGHT OF WAY CONSULTANT, FOR THE PROVISION OF CERTAIN RIGHT OF WAY SERVICES IN CONNECTION WITH THE TUPAWEK BRIDGE PROJECT, KIROLI ROAD, WEST MONROE, AND OTHERWISE PROVIDING WITH RESPECT THERETO.
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute on behalf of the City of West Monroe, Louisiana, an Agreement For Professional Services with J. W. Porter & Associates, L.L.C., Right of Way Consultant, for the provision of certain right-of-way services in connection with the Tupawek Bridge Project, Kiroli Road, West Monroe, such Agreement to be in accordance with the terms and provisions indicated on that proposal which is attached as Exhibit “A”.
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby further authorized to take any and all actions and to execute any and all further documents he deems either necessary or proper to carry out the activities arising out of that agreement described above according to its terms and its intent.
The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea or nay vote, this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian, Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
______________________________________________________________
STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3711
MOTION BY: Mrs. Pearson
SECONDED BY: Mr. Brian
AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF WEST MONROE, LOUISIANA, TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH GOLSON ARCHITECTURE A PROFESSIONAL CORPORATION FOR ARCHITECTURAL DESIGN AND ASSOCIATED SERVICES RELATED TO THE EXPANSION OF THE WEST MONROE COMMUNITY CENTER (400 SOUTH 5th STREET), AND OTHERWISE PROVIDING WITH RESPECT THERETO.
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute on behalf of the City of West Monroe, Louisiana, an Agreement For Professional Services with Golson Architecture A Professional Corporation, for architectural design and associated services related to the expansion of the West Monroe Community Center (400 South 5th Street), all in accordance with the terms indicated on that proposal which is attached as Exhibit “A”.
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby further authorized to take any and all actions and to execute any and all further documents he deems either necessary or proper to carry out the activities arising out of that agreement described above according to its terms and its intent.
The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea or nay vote, this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian, Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Lousiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
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STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3712
MOTION BY: Mr. Bennett
SECONDED BY: Mrs. Pearson
AN ORDINANCE REVOKING A PORTION OF CONSTITUTION DRIVE, BEING THE FULL EXTENT OF THE RIGHT-OF-WAY OF CONSTITUTION DRIVE WHICH IS BOUNDED ON THE NORTH BY AN EASTERLY EXTENSION OF THE SOUTHERN BOUNDARY OF LOT 1B OF THE RESUBDIVISION OF LOT 1, UNIT NO. 2, CONSTITUTION CENTRE, THE PLAT OF WHICH IS OF RECORD IN PLAT BOOK 19, PAGE 198, RECORDS OF OUACHITA PARISH, LOUISIANA, AND ON THE SOUTH BY THE NORTHERLY RIGHT-OF-WAY BOUNDARY OF DOWNING PINES ROAD, WEST MONROE, LOUISIANA, BUT EXCEPTING FROM THE REVOCATION AND RESERVING TO THE CITY ANY AND ALL RIGHTS-OF-WAY, EASEMENTS, SERVITUDES AND SIMILAR RIGHTS OF RECORD OR OF USE FOR THE INSTALLATION, REPAIR AND MAINTENANCE OF UTILITIES AND UTILITY SERVICES, OF WHATEVER TYPE OR NATURE, WHETHER OWNED OR MAINTAINED BY THE CITY OR OWNED, UTILIZED OR MAINTAINED BY OTHERS PURSUANT TO CITY FRANCHISE; AND OTHERWISE PROVIDING WITH RESPECT THERETO.
WHEREAS, a portion of Constitution Drive, being the full extent of the right-of-way of Constitution Drive which is bounded on the North by an easterly extension of the southern boundary of Lot 1B of the Resubdivision of Lot 1, Unit No. 2, Constitution Centre, the plat of which is of record in Plat Book 19, page 198, records of Ouachita Parish, Louisiana, and on the South by the northerly right-of-way boundary of Downing Pines Road, West Monroe, Louisiana, is no longer needed for public purposes and/or has been abandoned;
WHEREAS, the Planning Commission of the City of West Monroe, Louisiana, has recommended that portion of Constitution Drive be revoked, subject to the general reservation of existing utilities;
WHEREAS, all adjoining property owners have been notified of the proposed revocation and have made no objection; and
WHEREAS, the City of West Monroe has determined that any issue involving the “turn around” which was raised by the Planning Commission in its review of this revocation has been satisfactorily addressed.
NOW, THEREFORE,
SECTION 1. BE IT ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that the dedication of a portion of Constitution Drive, being the full extent of the right-of-way of Constitution Drive which is bounded on the North by an easterly extension of the southern boundary of Lot 1B of the Resubdivision of Lot 1, Unit No. 2, Constitution Centre, the plat of which is of record in Plat Book 19, page 198, records of Ouachita Parish, Louisiana, and on the South by the northerly right-of-way boundary of Downing Pines Road, West Monroe, Louisiana, but excepting from the revocation and reserving to the City any and all rights-of-way, easements, servitudes and similar rights of record or of use for the installation, repair and maintenance of utilities and utility services, of whatever type or nature, whether owned or maintained by the City of owned, utilized or maintained by others pursuant to City franchise, be and that portion of Constitution Drive described above is hereby forever revoked and set aside.
SECTION 2. BE IT FURTHER ORDAINED, by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that this Ordinance and its provisions are to be construed to be severable in regards to any of its provisions, portions or parts, and that in the event any part or portion or provision of this Ordinance should be held invalid, then in such event, such invalidity shall not affect any other provisions, portions, or parts which can be given effect without the invalid provision, and this Ordinance hereby is declared severable. The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea and nay vote, passed and adopted this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Bennett, Pearson, Brian, Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
______________________________________________________________
STATE OF LOUISIANA
CITY OF WEST MONROE
ORDINANCE NO. 3713
MOTION BY: Mr. Yeager
SECONDED BY: Mrs. Pearson
AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF WEST MONROE, LOUISIANA, TO EXECUTE A COOPERATIVE ENDEAVOR AGREEMENT WITH THE DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONS, PUBLIC SAFETY SERVICES, OFFICE OF STATE FIRE MARSHAL, DIVISION OF CODE ENFORCEMENT AND BUILDING SAFETY OF THE STATE OF LOUISIANA, RELATING TO FURNISHING PLAN REVIEW SERVICES FOR COMPLIANCE WITH THE LOUISIANA STATE UNIFORM CONSTRUCTION CODE (LSUCC), AND OTHERWISE PROVIDING WITH RESPECT THERETO.
SECTION 1. BE IT ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby authorized to execute on behalf of the City of West Monroe, Louisiana, a Cooperative Endeavor Agreement with Department of Public Safety and Corrections, Public Safety Services, Office of State Fire Marshal, Division of Code Enforcement and Building Safety of the State of Louisiana, relating to furnishing Plan Review services for compliance with the Louisiana State Uniform Construction Code (LSUCC), all as more fully set forth in that Cooperative Endeavor Agreement attached hereto as Exhibit “A”.
SECTION 2. BE IT FURTHER ORDAINED by the Mayor and Board of Aldermen of the City of West Monroe, Louisiana, in regular and legal session convened, that Dave Norris, Mayor of the City of West Monroe, Louisiana, be and he is hereby further authorized to execute any and all other documents and take any and all actions he determines necessary or appropriate in order to complete that Cooperative Endeavor Agreement, and to comply with its terms and provisions.
The above Ordinance was read and considered by Sections at a public meeting of the Mayor and Board of Aldermen, in regular and legal session convened, voted on by yea or nay vote, this 11th day of December, 2007, the final vote being as follows:
YEA: Yeager, Pearson, Bennett, Brian, Ragland
NAY: None
NOT VOTING: None
ABSENT: None
ATTEST: Benny Chelette, City Clerk, City of West Monroe, State of Louisiana
APPROVED THIS 11TH DAY OF DECEMBER, 2007
Dave Norris, Mayor, City of West Monroe, State of Louisiana
12/20
______________________________________________________________
Monroe-West Monroe
Convention & Visitors Bureau
Board of Directors Meeting
Minutes
September 17, 2007
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on September 17, 2007 at 4:00 p.m. The Chairman, Jerry Edmondson, presided.
Roll Call: Present-Jerry Edmondson, Sue Edmunds, Sammy Gordy, Lane Howell, Gretchen Kovac, Don O’Toole, Nash Patel, Ryan Roark, Janet Rutledge, Angie Jackson-Wilson
Absent: Tillman Brown (excused)
Staff: Alana Cooper, Executive Director; Sylvia Bullard, Office Manager; Elmer Noah, Board Attorney
Guest: Vicki Krutzer, Northeast Louisiana Tennis Association
Agenda: It was moved by Sammy Gordy and seconded by Lane Howell to amend the agenda to place a discussion by Vicki Krutzer with the Northeast Louisiana Tennis Association first on the agenda. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
It was moved by Don O’Toole and seconded by Sammy Gordy to approve the September 17, 2007 board meeting agenda as amended. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Minutes: It was moved by Don O’Toole and seconded by Lane Howell to approve the August 20, 2007 minutes as read. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Treasurer’s Report: The board members reviewed the itemized deposits and disbursements showing the following balance on hand as of August 31, 2007.
Bond Account $1,007,620.72
General Funds $2,188,415.91
Report filed for audit.
Guest: Vicki Krutzer with the Northeast Louisiana Tennis Association spoke to the Board Members concerning the Forsythe Park Restrooms and Tennis Courts project. She reported that the Association has received a bid from Ray Anding Construction in the amount of $204,500.00 for the 8,500 square feet Pro Shop and Restrooms. She reported that the Association received a bid from Trans Texas Tennis in the amount of $135,000.00 for the construction cost of the tennis courts. She stated with over $13,200.00 of in kind services by the City of Monroe and $11,825.00 in reduction and deleted items, the Association is still in the need of $17,335.00. She reported that the project has been ongoing for over four (4) years and she is ready for it to be completed.
She reported that the Association has ongoing fund raisers to help raise the needed money, but stated that they need additional financial support from the Board in the amount of $5,000.00 to $10,000.00 to help with the cost of the project. She stated that if the funds are awarded and not needed at the end of the project, the Association will not request the funds from the Convention & Visitors Bureau.
Travel Plans: It was moved by Janet Rutledge and seconded by Lane Howell to approve the additional travel plans for October through December 2007. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Committee Reports:
Personnel Committee- Sammy Gordy reported that the Personnel Committee met on September 17, 2007 at 3:30 pm. to discuss the following items.
Marsha Johnson – Sammy Gordy reported that Marsha Johnson is temporarily out of the office on Workman’s Compensation and that she is having a good recovery from her accident.
Communication Position- Sammy Gordy reported that the Executive Director is still in the process of interviewing candidates for the job of communication director for the Convention & Visitors Bureau.
Weekend Operations – Sammy Gordy reported that the Downing Pine interchange is open to traffic and that the Board has agreed that the Bureau will be opened on the weekend to travelers after the opening. She reported that the committee set the date for weekend operations, starting January 2008.
Parking Lot Committee: Gretchen Kovac reported that the following two (2) bids were received for the construction of the Parking Lot, Walkway and Landscape Development at the Restoration Park.
Amethyst Construction, Inc. $192,282.97
Traxler Construction Co. Inc. $249,940.00
It was moved by Sammy Gordy and seconded by Sue Edmunds to accept the bid of Amethyst Construction, Inc. in the amount of $192,282.97 for the construction of the Parking Lot, Walkway and Landscaping Development at the Restoration Park. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Other Business: Alana Cooper reported that the Convention Department is looking into bringing more fishing tournaments to Monroe. She reported that they have been speaking to BASS about tournaments, but the larger tournaments are ranging about $50,000.00 to $60,000.00. She reported that BASS indicated that the Convention & Visitors Bureau may be interested in the Women Professional Fishing Tournament which is the National Championship. She reported that BASS is asking for $20,000.00 but she would like to offer them $6,000.00 for it, which is a more appropriate cost for the size of the tournament. The tournament brings in about 200 professionals and 150 non-professionals for about three (3) days.
It was moved by Don O’Toole and seconded by Lane Howell to offer BASS $6,000.00 to bring the Women National Fishing Tournament to Monroe in 2009. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Alana Cooper reported that the Board approved $5,000.00 to host one (1) AAU Swim Meet in the June 2007 board meeting. She reported that when AAU did a site inspection, they offered the Convention & Visitors Bureau the opportunity to host three (3) more meets. After speaking with the Indian Aquatic Club, they reported that they can only host two (2) meets. Alana Cooper requested the Board approval to accept the additional Swim Meet in the amount of $5,000.00 per year for up to five (5) years.
It was moved by Sue Edmunds and Seconded by Janet Rutledge to approve one (1) additional AAU Swim Meet in the amount of $5,000.00 per year for the next five (5) years. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Alana Cooper reported that Scott Bruscato is in St. Louis attending a Super Series Baseball Tournament Tradeshow to meet with representatives about bringing baseball tournaments and events to Monroe. She reported that Super Series Baseball Tournaments are relatively new but they are getting a lot of regional buy-ins for the events that they are having. In order to host the tournaments, four (4) portable pitching mounds are needed. Tournaments are awarded for several years at a time. Therefore it will be beneficial to the Convention & Visitors Bureau to purchase the portable pitching mounds so that thy will be readily available as needed. We will also use the portable pitching mounds for other baseball tournaments and loan them out to other baseball organizations. The cost of the portable pitching mounds usually runs about $9,000.00 but we can get them for about $7,100.00. The ULM Intramural Department has agreed to store the mounds at the University.
Alana Cooper requested Board approval to purchase four (4) portable pitching mounds at a cost of $7,100.00.
It was moved by Gretchen Kovac and seconded by Ryan Roark to purchase four (4) portable pitching mounds in the amount of $7,100.00 to use for baseball tournaments. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
The Board Members discussed the request by Vicki Krutzer to fund the Northeast Louisiana Tennis Association construction project in the amount off $5,000.00 to $10,000.00 to assist in the additional funds needed to start construction of the Forsythe Restrooms and Tennis Courts project.
It was moved by Sammy Gordy and seconded by Gretchen Kovac to grant $5,000.00 to the Northeast Louisiana Tennis Association to assist in the additional funds needed to start construction of the Forsythe Restrooms and Tennis Courts project. Motion carried by a vote of ten (10) affirmative votes to zero (0) negative votes.
Adjournment: There being no further business, it was moved by Gretchen Kovac and seconded by Lane Howell to adjourn at 5:00 p.m. Motion carried by a vote of ten (10) affirmative votes to zero (0) votes.
Jerry Edmondson, chairman
Lane Howell, secretary/treasurer
12/20
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Monroe-West Monroe
Convention & Visitors Bureau
Board of Directors Meeting
Minutes
October 15, 2007
Date and Place: The regular meeting of the Convention & Visitors Bureau Board of Directors was held at the Convention & Visitors Bureau on October 15, 2007 at 4:00 p.m. The Chairman, Jerry Edmondson, presided.
Roll Call: Present- Jerry Edmondson, Tillman Brown, Sue Edmunds, Gretchen Kovac, Don O’Toole, Nash Patel, Ryan Roark, Janet Rutledge, Angie Jackson-Wilson
Absent-Sammy Gordy (excused), Lane Howell (excused)
Staff: Alana Cooper, Executive Director; Sylvia Bullard, Office Manager; Elmer Noah, Board Attorney
Guest: Johnny Riley, City of Monroe Community Affairs Department; Patrick Dayton, Monroe Civic Center
Agenda: It was moved by Gretchen Kovac and seconded by Don O’Toole to amend the agenda to place a discussion under Other Business regarding the Monroe Civic Center Cooperative Endeavor Agreement first on the agenda. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
It was moved by Gretchen Kovac and seconded by Don O’Toole to approve the October 15, 2007 board meeting agenda as amended. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Other Business: Johnny Riley, with the City of Monroe, reported that bids for the roofing project for the Jack Howard Theatre and the B.D. Robinson Conference Hall have been received and all bids are under the projected $400,000.00 estimate. The City of Monroe is requesting that the Monroe-West Monroe Convention & Visitors Bureau allow the excess of their funds committed to the roofing project to be spent on improvements to the Convention Center. He reported that these improvements will allow the Civic Center and the Convention & Visitors Bureau to be more competitive and attractive to prospective clients that are considering bringing their events, meetings, conferences, and conventions to the Monroe Civic Center.
Patrick Dayton, Director of the Civic Center presented the board a prioritized list of improvements to the Convention Center that they would like to accomplish, pending the availability of funds.
(1). Remove wall paper and paint and texture all walls in the lobby and hallway, paint interior of two (2) meeting rooms and outside letters on wall. Repair any woodwork damage in rooms and halls and build shelves where pay phones were removed. $40,000.00
(2). Kitchen equipment for Convention Center Kitchen (stove, Refrigerator, and two (2) 96 meal warmer trays. $15,000.00
(3). Replace and rewire all speakers in meeting rooms and lobby. $25,000.00
(4). Blinds for Lobby. $5,000.00
(5). Add additional power to parking areas adjacent to the Convention Center to accommodate increased requests from RV’s and Campers parking for events such as the Dog Shows and Rodeos. $15,000.00
(6). Portable room dividers to allow for flexibility to create additional meeting, exhibit, or breakout space for large meetings, conferences, or conventions. $12,000.00
Johnny Riley and Patrick Dayton reported that on behalf of The Monroe Civic Center and the City of Monroe they certainly appreciate the generosity, cooperation, and participation by the Monroe-West Monroe Convention and Visitors Bureau in the roofing project and would greatly appreciate the approval of their request.
It was moved by Gretchen Kovac and seconded by Tillman Brown to approve the request of the Monroe Civic Center that funds not used for the roofing project may be diverted for improvements to the interior of the Monroe Civic Center as listed except for item #5. The Bond/Oversight Committee will oversee the project and any other changes will have to come back before the Board. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Minutes: It was moved by Don O’Toole and seconded by Nash Patel to approve the September 17, 2007 board meeting agenda as amended. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Treasurer’s Report: The board members reviewed the itemized deposits and disbursements showing the following balance on hand as of September 30, 2007.
Bond Account $1,009,704.38
General Funds $2,217,779.53
Report filed for audit.
Committee Reports:
Tourism Development Committee – Don O’Toole reported that the Tourism Development Grant Committee met on October 15, 2007 to discuss the following final payment to the following:
ULM/Louisiana Lyric Opera requested the remaining 25% payment of $1,250.00.
It was moved by Don O’Toole and seconded by Janet Rutledge to approve the final 25% payment to ULM/Louisiana Lyric Opera in the amount of $1,250.00. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
LSU AgCenter requested the remaining 25% payment of $1,875.00.
It was moved by Don O’Toole and seconded by Gretchen Kovac to approve the final 25% payment to LSU AgCenter in the amount of $1,875.00. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Don O’Toole reported that the grant application will be revised to add six (6) copies of the application be submitted.
It was moved by Don O’Toole and seconded by Gretchen Kovac to approve the revision to the grant application. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Executive Director’s Report: Alana Cooper reported that the USA Boxing Association will be bidding to bring two (2) boxing events to Monroe and is requesting a sponsorship from the Convention & Visitors Bureau in the amount of $2,500.00. The boxing tournaments will be held at the Monroe Civic Center during the months of April and May 2008. The Junior Olympic Tournament will bring in about 125 boxers and the Southeast Region Tournament will bring in about 60 boxers. Alana Cooper reported that the tournaments will generate about 150-175 room nights to the area.
She reported that the bid fee for the tournaments is $5,000.00 which will be split with the Monroe Civic Center. She requested approval of $2,500.00 sponsorship to help bring the boxing tournaments to Monroe.
It was moved by Gretchen Kovac and seconded by Sue Edmunds to approve a $2,500.00 sponsorship to the USA Boxing Association to bid for the Junior Olympic/Senior Southern District Boxing Tournaments. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Alana Cooper reported that the Convention & Visitors Bureau has received the engagement letter from the Legislative Auditor office for the 2007 audit. She request Board approval to engage Rowland Perry to do the December 31, 2007 audit.
It was moved by Sue Edmunds and seconded by Angie Jackson-Wilson to engage Rowland Perry to perform the December 31, 2007 audit. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Adjournment: There being no further business, it was moved by Don O’Toole and seconded by Gretchen Kovac to adjourn at 5:00 p.m. Motion carried by a vote of nine (9) affirmative votes to zero (0) negative votes.
Jerry Edmondson, Chairman
Lane Howell, Secretary/Treasurer
12/20
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NOTICE
The Ouachita Parish School Board met in regular session on Tuesday, November 13, 2007 at six (6:00) o’clock P.M. at its regular meeting place, the Ouachita Parish School Board office.
The following members were present: Jack White, Scott Robinson, A. R. Sims, Jerry R. Hicks, John Russell, Carey Walker and Lou St. Amant. There were none absent.
Board member Carey Walker led the Pledge to the Flag.
Board member A. R. Sims gave the Invocation.
On motion by Carey Walker, seconded by A. R. Sims, the Board unanimously approved the Minutes of October 16, 2007 and October 19, 2007 as written.
On motion by Jerry Hicks moved, seconded by A. R. Sims, the Board approved the revised Agenda after deleting Business Item No. 9. (Approval of Disposal Procedure) and adding (West Ridge Middle School) to classroom construction listed under Permission to Bid. Motion unanimously carried.
On motion by A. R. Sims, seconded by John Russell, the Board approved the amended Personnel Agenda, excluding the appointment of the instructional position. Motion carried unanimously.
On the recommendation of the Superintendent, Jerry Hicks moved, seconded by Scott Robinson, that the Board appoint Teddi Bailey to the position of Curriculum Coordinator for West Ridge Middle School, effective November 14, 2007. Motion carried unanimously.
In a special ceremony, Susan Spence was administered the “Oath of Office” by her sister, Judge Ann McIntyre. Mrs. Spence was elected October 20, 2007 as the representative Board member for District G, replacing Phillip Odom for the remainder of his term, which expires in 2010. Mr. Odom resigned in May of this year and until an election could be held, Lou St. Amant was appointed to replace him as interim Board member.
At this time, President Jack White welcomed Mrs. Spence as she took her seat on the Board. Mr. St. Amant’s service on the Board was also acknowledged with a plaque as he relinquished his seat to Mrs. Spence.
Assistant Child Welfare and Attendance Director, Gary Armstrong, introduced two truancy officers, Earl Henry and Michelle Sheppard, and announced the top three “Truancy Slogan Contest” winners as follows: 1st Place −Jessica Stevens (OJHS); 2nd Place − Samuel Pardue (Central Elem.); and 3rd Place − Dustin Martin (Sterlington High). The “slogan” (“Say No to Truancy”) will be placed on t-shirts, bumper stickers, letterhead, etc. to discourage truancy violations. Mr. Armstrong also presented the winners with gifts and awards.
West Ouachita Parish citizen, Mr. Brack Rutledge addressed the Board with his request to approve a long-term agreement for an easement allowing access to his property located behind Woodlawn School. Whereby, Mr. Sims moved, seconded by Scott Robinson, that the Board grant the request of Mr. Rutledge and allow permanent access to his property located behind Woodlawn School. Mr. Sims further moved to grant permission to Board attorney, Elmer Noah, to draw up an easement agreement between the school Board and Mr. Rutledge. Motion carried unanimously.
Testing Coordinator, Mary Duzan, presented the revised Test Security Policy for the Board’s consideration. Whereby, Carey Walker moved, seconded by Susan Spence, that the Board grant the request of Mary Duzan and approve the revised Test Security Policy as presented. Motion carried unanimously.
John Russell discussed the Opportunities Industrialization Center, Inc. (OIC) lease proposal previously presented to the Board. Following discussion, Board attorney Elmer Noah, advised Reverend Russell that the inaccuracy in the term contained in the revised lease agreement did not coincide with the original lease agreement between the School Board and the Town of Richwood and needed to be corrected. Once the appropriate language is inserted in the lease agreement to correct the problem, Mr. Noah advised that it would be all right to proceed with the execution of the proposal. According to Mr. Noah, after this requirement is satisfied, official signatures will be needed for final execution of the agreement.
On motion by John Russell, seconded by Carey Walker, the Board unanimously authorized the purchase of an additional three (3) acres of land at a cost of approximately $15,000 per acre adjacent to Richwood High School as proposed in the July 21, 2007 East Ouachita Parish Bond Issue election.
Special Projects/Safety Coordinator Kenneth Slusher discussed the possibility of the Board granting the request of S. E. Huey Co. for a 15' right of way across Claiborne Elementary School property they claim is needed to access a water well so as to treat all of the water in said system. Attorney Elmer Noah advised the Board that more detailed information should be contained in the agreement before consideration is given. The Board directed Mr. Slusher to renegotiate the agreement with S. E. Huey Co. and bring back to the Board for reconsideration.
Mr. Slusher asked the Board’s preference on the pending “line of credit” letter from private donors in the amount of $350,000 for completing the West Monroe High School baseball complex. He stated that additional funds will be needed to complete the project which includes architect fees and other unexpected expenses. The Board feels that these private donations should be more secure in their pledge to cover the balance of the contract over their $350,000 commitment to this project and stands firm on its decision not to pledge any more funds toward this project. Until satisfied that the loan will be paid back in full, the Board is reluctant to approve a contract allowing the balance to be borrowed from the general fund.
On motion by A. R. Sims, seconded by John Russell, the Board approved the purchase of a new sound system for the West Ouachita High School gymnasium at an estimated cost of $16,767 (based on a quote from Matt’s Music) and is to be paid from the general fund. Motion carried unanimously.
Jerry Hicks moved, seconded by A. R. Sims, that the Board accept the recommendation of Special Projects/Safety Coordinator Kenneth Slusher and approve the bid from Mechanical Concepts for an air conditioner at Boley Elementary in the amount of $49,000.00 [Bid No. 24-08]. Motion carried unanimously.
Upon the recommendation of Special Projects/Safety Coordinator Kenneth Slusher, Scott Robinson moved, seconded by Jerry Hicks, that the Board reject the bids for additional classroom construction at West Ridge Middle and Claiborne Elementary schools and rebid as the bids exceed the budgeted amount. Motion carried unanimously.
Scott Robinson moved, seconded by Carey Walker, that the Board accept the recommendation of Special Projects/Safety Coordinator Kenneth Slusher and grant permission to bid additional classroom construction at West Ridge Middle School with a budgeted amount of $400,000 to be funded with the sale proceeds of the “old” Claiborne School property [Bid No. 32-08]; and bid band instruments (parish wide) to be paid with sales tax funds [Bid No. 33-08]. Motion carried unanimously.
The next Board meeting will be held on December 4, 2007 at 6:00 P.M.
There being no further business to be brought before the Board, Mr. Sims moved, seconded by Jerry Hicks, that the meeting adjourn. Motion carried unanimously.
OUACHITA PARISH SCHOOL BOARD
Jack W. White, President
ATTEST: Robert Webber, Secretary /ps
12/20
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PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF OUACHITA, STATE OF LOUISIANA, TAKEN AT A SPECIAL MEETING HELD ON TUESDAY, DECEMBER 11, 2007.
The Parish School Board of the Parish of Ouachita, State of Louisiana, met in special session at its regular meeting place, Parish School Board Office, 100 Bry Street, Monroe, Louisiana, on Tuesday, December 11, 2007, at twelve o'clock (12:00) noon, Louisiana Time (Central Time), pursuant to the notice duly given.
There were present: Jack White, Scott Robinson, A.R. Sims, Jerry R. Hicks, John L. Russell, Carey Walker, Susan Spence;
There was absent: None;
The Parish School Board of the Parish of Ouachita, State of Louisiana, was duly convened as the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana.
The time having arrived for the sale of $10,000,000 of General Obligation School Bonds, Series 2008 of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “Bonds”), scheduled for twelve o’clock (12:00) noon, prior to the opening of bids, the President called upon Mr. C. Grant Schlueter of Foley & Judell, L.L.P., Bond Counsel, to advise the Parish School Board (the “Governing Authority”) of the Parish of Ouachita, State of Louisiana (the “Parish”), acting as the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana, as to what action was necessary in order to proceed with the reception of bids and sale of the Bonds.
Mr. Schlueter then reported to the Governing Authority that the first order of business was to open the bids received for the issue and to formally approve the official Notice of Bond Sale and the Official Statement that was prepared and distributed to the purchaser in connection with the sale of the Bonds. He stated that the Official Statement had been prepared with the assistance of the officials and staff of the Governing Authority and the Assessor's office and other local public officials, and that all members of the Governing Authority had been furnished a copy of the same for their review and approval.
The President then announced that it was time to open the bids received for the purchase of the captioned Bonds, said Bonds having been advertised for sale by virtue of a resolution adopted on October 16, 2007. It was then stated that the Notice of Bond Sale which had been issued on October 16, 2007, calling for bids for the purchase of the Bonds had been published in “The Daily Journal of Commerce”, Metairie, Louisiana, and “The Ouachita Citizen”, West Monroe, Louisiana, in their issues of October 25, 2007.
Mr. Schlueter then confirmed that the Bonds had been assigned a rating of “A-” by Standard and Poors Corporation.
After calling for bids for the purchase of the Bonds, it was announced that three (3) bids had been received for the purchase of the Bonds.
The following resolution was offered by Carey Walker and seconded by Susan Spence:
RESOLUTION
A resolution providing for the opening of the bids received for the purchase of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008 of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana, approving the Official Notice of Bond Sale and Official Statement in connection therewith, and authorizing the President and the Secretary of the Parish School Board to sign copies thereof as evidence of the approval thereof.
BE IT RESOLVED by the Parish School Board of the Parish of Ouachita, State of Louisiana, acting as the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “District”):
SECTION 1. This Parish School Board (the “Governing Authority”) does now proceed in open and public session to open the bids received for the purchase of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008, of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana, authorized and duly advertised for sale by virtue of a resolution adopted on October 16, 2007.
SECTION 2. The official Notice of Bond Sale and Official Statement prepared in connection with the sale of the aforementioned Bonds, and the information contained therein, are hereby approved by this Governing Authority and the President and the Secretary of the Governing Authority are hereby authorized, empowered and directed to sign copies thereof as evidence of the approval of the District.
This resolution having been submitted to a vote, the vote thereon was as follows:
YEA: Jack White, Scott Robinson, A.R. Sims, Jerry R. Hicks, John L. Russell, Carey Walker, Susan Spence
NAY: None
ABSENT: None
ABSTAINING: None
And the resolution was declared adopted on this, 11th day of December, 2007.
/s/ Robert Webber, Secretary
/s/ Jack White, President
The bids received on December 11, 2007, for the purchase of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008 of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana, were thereupon opened and read in public session of the Governing Authority, said bids being based upon the maturity schedule set out in the Official Statement and hereinafter set out in these proceedings, said bids being as follows, to‑wit:
Morgan Keegan & Company, Inc. 4.19%
Sterne, Agee & Leach, Inc. 4.26%
Southwest Securities 4.28%
The following resolution was offered by John L. Russell and seconded by Carey Walker:
RESOLUTION
A resolution accepting the bid of Morgan Keegan & Company, Inc., of New Orleans, Louisiana, for the purchase of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008 of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana.
WHEREAS, pursuant to the provisions of a Notice of Bond Sale dated October 16, 2007, published in the manner required by law, and pursuant to the provisions of a resolution adopted by the Parish School Board of the Parish of Ouachita, State of Louisiana, the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “Issuer”) on October 16, 2007, bids were solicited for the purchase of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008, of the Issuer (the “Bonds”), on December 11, 2007; and
WHEREAS, three (3) bids were received for the purchase of the Bonds; and
WHEREAS, this Parish School Board has found and determined and does hereby find and determine that the bid submitted by Morgan Keegan & Company, Inc., of New Orleans, Louisiana (the “Purchaser”) complies with all terms and conditions prescribed by the Notice of Bond Sale and Official Statement; and
WHEREAS, this Parish School Board desires to accept said bid and to take such action as may be necessary to accomplish the delivery of the Bonds to the Purchaser;
NOW, THEREFORE, BE IT RESOLVED by the Parish School Board of the Parish of Ouachita, State of Louisiana (the “Governing Authority”), acting as the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “District”), that:
SECTION 1. The bid of the Purchaser for the purchase of the Bonds, a copy of which is annexed hereto as Exhibit A, is hereby accepted and the Bonds are hereby awarded in compliance with the terms of the bid.
SECTION 2. The good faith deposit in the amount of $100,000 accompanying said bid is hereby accepted in accordance with and subject to said Official Notice of Bond Sale. The amount of the good faith deposit shall be deposited and credited towards the purchase price of the Bonds without regard to any interest earnings thereon.
SECTION 3. When the Bonds have been properly prepared, this Governing Authority is hereby authorized to deliver the Bonds to the Purchaser upon the payment of Ten Million Dollars ($10,000,000) and accrued interest to the date of delivery, less a credit of $100,000 for the amount of the good faith deposit described above.
SECTION 4. The Governing Authority hereby finds that due diligence has been exercised in preparing the Bonds for sale and in preparing the Official Statement pertaining to the Bonds, and in view of that fact, the President and Secretary of the Governing Authority are hereby authorized and directed to execute and deliver to the successful bidder, as set forth herein, at the time of closing, a certificate which shall be substantially in the form of the certificate annexed hereto as Exhibit B.
SECTION 5. The foregoing resolution shall take effect immediately upon its adoption.
This resolution having been submitted to a vote, the vote thereon was as follows:
YEA: Jack White, Scott Robinson, A.R. Sims, Jerry R. Hicks, John L. Russell, Carey Walker, Susan Spence
NAY: None
ABSENT: None
ABSTAINING: None
And the resolution was declared adopted on this, 11th day of December, 2007.
/s/ Robert Webber, Secretary
/s/ Jack White, President
EXHIBIT “A”
(COPY OF SUCCESSFUL BID)
[A copy of the successful bid is available at the School Board Office.]
EXHIBIT “B”
OFFICIAL STATEMENT CERTIFICATE
I, the undersigned Secretary of the Parish School Board of the Parish of Ouachita, State of Louisiana, with respect to the Official Statement (the “Official Statement”) issued regarding the sale of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008 (the “Bonds”) of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “Issuer”), DO HEREBY CERTIFY:
THAT, at the time of payment for and delivery of the Bonds and at the date hereof, (i) the descriptions and statements, including financial data, of or pertaining to East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana (the “Issuer”) on the date of the Preliminary Official Statement, on the date of the Official Statement, on the date of the sale of the Bonds and on the date of the delivery thereof, were and are true in all material respects, and, insofar as such matters are concerned, the Official Statement did not and does not contain an untrue statement of a material fact or omit to state a material fact required to be stated therein or necessary to make the statements therein, in light of the circumstances under which they are made, not misleading, and (ii) insofar as the descriptions and statements, including financial data, of or pertaining to governmental and/or non‑governmental entities other than the Issuer and its activities, contained in the Official Statement are concerned, such descriptions, statements and data have been obtained from sources which the governing authority of the Issuer believes to be reliable and the said governing authority has no reason to believe that they are untrue or incomplete in any material respect, and (iii) there has been no adverse material change in the affairs of the Issuer between the date of the delivery of the Official Statement and the date of delivery of the Bonds.
EAST OUACHITA PARISH SCHOOL DISTRICT OF THE PARISH OF OUACHITA, STATE OF LOUISIANA
By:_____________________________________
Secretary, Parish School Board
12/20
______________________________________________________________
The following resolution was offered by Susan Spence and seconded by John L. Russell:
RESOLUTION
A resolution authorizing the incurring of debt and issuance of Ten Million Dollars ($10,000,000) of General Obligation School Bonds, Series 2008, of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana; prescribing the form, terms and conditions of said Bonds; designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; and providing for other matters in connection therewith.
BE IT RESOLVED by the Parish School Board of the Parish of Ouachita, State of Louisiana, acting as the governing authority of East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana, that:
SECTION 1. Definitions. As used herein, the following terms shall have the following meanings, unless the context otherwise requires:
“Agreement” means the agreement to be entered into between the Issuer and the Paying Agent pursuant to this Resolution.
“Bond” means any Bonds of the Issuer authorized to be issued by this Resolution, whether initially delivered or issued in exchange for, upon transfer of, or in lieu of any Bond previously issued.
“Bond Register” means the records kept by the Paying Agent at its principal corporate office in which registration of the Bonds and transfers of the Bonds shall be made as provided herein.
“Bonds” means the Issuer's General Obligation School Bonds, Series 2008, authorized by this Resolution, in the total aggregate principal amount of Ten Million Dollars ($10,000,000).
“Code” means the Internal Revenue Code of 1986, as amended.
“Executive Officers” means, collectively, the President and the Secretary of the Governing Authority.
“Governing Authority” means the Parish School Board of the Parish of Ouachita, State of Louisiana.
“Government Securities” means direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which are non‑callable prior to their maturity, may be United States Treasury obligations such as the State and Local Government Series and may be in book‑entry form.
“Interest Payment Date” means March 1 and September 1 of each year, commencing September 1, 2008.
“Issuer” means East Ouachita Parish School District of the Parish of Ouachita, State of Louisiana.
“Outstanding” when used with respect to Bonds means, as of the date of determination, all Bonds theretofore issued and delivered under this Resolution, except:
1 Bonds theretofore canceled by the Paying Agent or delivered to the Paying Agent for cancellation;
2. Bonds for which payment or redemption sufficient funds have been theretofore deposited in trust for the owners of such Bonds, provided that if such Bonds are to be redeemed, irrevocable notice of such redemption has been duly given or provided for pursuant to this Resolution or waived;
3. Bonds in exchange for or in lieu of which other Bonds have been registered and delivered pursuant to this Resolution;
4. Bonds alleged to have been mutilated, destroyed, lost or stolen which have been paid as provided in this Resolution or by law; and
5. Bonds for the payment of the principal (or redemption price, if any) of and interest on which money or Government Securities or both are held in trust with the effect specified in this Resolution.
“Owner” or “Owners” when used with respect to any Bond means the Person in whose name such Bond is registered in the Bond Register.
“Paying Agent” means Argent Trust, a division of National Independent Trust Company, in Ruston, Louisiana, until a successor Paying Agent shall have been appointed pursuant to the applicable provisions of this Resolution and thereafter “Paying Agent” shall mean such successor Paying Agent.
“Person” means any individual, corporation, partnership, joint venture, association, joint‑stock company, trust, unincorporated organization or government or any agency or political subdivision thereof.
“Purchaser” means Morgan Keegan & Company, Inc., of New Orleans, Louisiana, the original purchaser of the Bonds.
“Record Date” for the interest payable on any Interest Payment Date means the 15th calendar day of the month next preceding such Interest Payment Date.
“Resolution” means this resolution authorizing the issuance of the Bonds, as it may be supplemented and amended.
SECTION 2. Authorization of Bonds; Maturities. In compliance with the terms and provisions of Article VI, Section 33 of the Constitution of the State of Louisiana of 1974, Sub-Part A, Part III, Chapter 4, Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and being the second emission of bonds authorized at a special election held on July 21, 2007, there is hereby authorized the incurring of an indebtedness of Ten Million Dollars ($10,000,000) for, on behalf of, and in the name of the Issuer, for the purpose of acquiring and/or improving lands for building sites and playgrounds; including construction of necessary sidewalks and streets adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District, including, to the extent feasible, those specific school projects set forth in the “Capital Improvements Plan” approved by the Ouachita Parish School Board on April 17, 2007, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public. The Bonds shall be in fully registered form, shall be dated January 1, 2008, shall be issued in the denomination of Five Thousand Dollars ($5,000) each or any integral multiple thereof within a single maturity and shall be numbered from R‑1 upward. The unpaid principal of the Bonds shall bear interest from the date thereof or from the most recent Interest Payment Date to which interest has been paid or duly provided for, payable on each Interest Payment Date, commencing September 1, 2008, at the following rates of interest and shall mature serially on March 1 of each year as follows:
Year(March 1)/Principal Maturing/Interest Rate Per Annum
2009 $220,000 6.000%
2010 230,000 6.000
2011 245,000 5.625
2012 255,000 5.500
2013 270,000 5.125
2014 285,000 5.000
2015 300,000 4.750
2016 315,000 4.625
2017 330,000 4.500
2018 345,000 4.000
2019 365,000 4.000
2020 385,000 4.000
2021 $400,000 4.000
2022 425,000 4.000
2023 445,000 4.000
2024 470,000 4.000
2025 490,000 4.000
2026 515,000 4.050
2027 545,000 4.100
2028 570,000 4.100
2029 600,000 4.125
2030 630,000 4.150
2031 665,000 4.250
2032 700,000 4.300
The principal of the Bonds, upon maturity or redemption, shall be payable at the principal corporate trust office of the Paying Agent, upon presentation and surrender thereof, and interest on the Bonds shall be payable by check mailed by the Paying Agent to the Owner (determined as of the close of business on the Record Date) at the address shown on the Bond Register. Each Bond delivered under this Resolution upon transfer of, in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond, and each such Bond shall bear interest (as herein set forth) so neither gain nor loss in interest shall result from such transfer, exchange or substitution.
During any period after the initial delivery of the Bonds in book-entry-only form when the Bonds are delivered in multiple certificates form, upon request of a registered owner of at least $1,000,000 in principal amount of Bonds outstanding, all payments of principal, premium, if any, and interest on the Bonds will be made by wire transfer in immediately available funds to an account designated by such registered owner; CUSIP number identification with appropriate dollar amounts for each CUSIP number will accompany all payments of principal, premium, and interest, whether by check or by wire transfer.
No Bond shall be entitled to any right or benefit under this Resolution, or be valid or obligatory for any purpose, unless there appears on such Bond a certificate of registration, substantially in the form provided in this Resolution, executed by the Paying Agent by manual signature.
SECTION 3.Book-Entry Registration of Bonds. The Bonds shall be initially issued in the name of Cede & Co., as nominee for The Depository Trust Company (“DTC”), as registered owner of the Bonds, and held in the custody of DTC. The Secretary of the Issuer or any other officer of the Issuer is authorized to execute and deliver a Letter of Representation to DTC on behalf of the Issuer with respect to the issuance of the Bonds in “book-entry only” format. The Paying Agent is hereby directed to execute said Letter of Representation. The terms and provisions of said Letter of Representation shall govern in the event of any inconsistency between the provisions of this Resolution and said Letter of Representation. Initially, a single certificate will be issued and delivered to DTC for each maturity of the Bonds. The Beneficial Owners will not receive physical delivery of Bond certificates except as provided herein. Beneficial Owners are expected to receive a written confirmation of their purchase providing details of each Bond acquired. For so long as DTC shall continue to serve as securities depository for the Bonds as provided herein, all transfers of beneficial ownership interest will be made by book-entry only, and no investor or other party purchasing, selling or otherwise transferring beneficial ownership of Bonds is to receive, hold or deliver any Bond certificate.
Notwithstanding anything to the contrary herein, while the Bonds are issued in book-entry-only form, the payment of principal of, premium, if any, and interest on the Bonds may be payable by the Paying Agent by wire transfer to DTC in accordance with the Letter of Representation.
For every transfer and exchange of the Bonds, the Beneficial Owner may be charged a sum sufficient to cover such Beneficial Owner's allocable share of any tax, fee or other governmental charge that may be imposed in relation thereto.
Bond certificates are required to be delivered to and registered in the name of the Beneficial Owner under the following circumstances:
(a) DTC determines to discontinue providing its service with respect to the Bonds. Such a determination may be made at any time by giving 30 days' notice to the Issuer and the Paying Agent and discharging its responsibilities with respect thereto under applicable law; or
b) The Issuer determines that continuation of the system of book-entry transfer through DTC (or a successor securities depository) is not in the best interests of the Issuer and/or the Beneficial Owners.
The Issuer and the Paying Agent will recognize DTC or its nominee as the Bondholder for all purposes, including notices and voting.
Neither the Issuer or the Paying Agent are responsible for the performance by DTC of any of its obligations, including, without limitation, the payment of moneys received by DTC, the forwarding of notices received by DTC or the giving of any consent or proxy in lieu of consent.
Whenever during the term of the Bonds the beneficial ownership thereof is determined by a book entry at DTC, the requirements of this Resolution of holding, delivering or transferring the Bonds shall be deemed modified to require the appropriate person to meet the requirements of DTC as to registering or transferring the book entry to produce the same effect.
If at any time DTC ceases to hold the Bonds, all references herein to DTC shall be of no further force or effect.
SECTION 4. Redemption Provisions. The Bonds maturing on March 1, 2019, and thereafter, shall be callable for redemption at the option of the Issuer in full or in part at any time on or after March 1, 2018, and if less than a full maturity, then by lot within such maturity, at the principal amount thereof, plus accrued interest from the most recent Interest Payment Date to which interest has been paid or duly provided for. The Bonds are not required to be redeemed in inverse order of maturity.
In the event a Bond to be redeemed is of a denomination larger than $5,000, a portion of such Bond ($5,000 or any multiple thereof) may be redeemed. Any Bond which is to be redeemed only in part shall be surrendered at the principal corporate trust office of the Paying Agent and there shall be delivered to the Owner of such Bond a new Bond or Bonds of the same maturity and of any authorized denomination or denominations as requested by such Owner in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Official notice of such call of any of the Bonds for redemption shall be given by means of first class mail, postage prepaid, by notice deposited in the United States mails not less than thirty (30) days prior to the redemption date addressed to the Owner of each Bond to be redeemed at his address as shown on the Bond Register.
SECTION 5. Registration and Transfer. The Issuer shall cause the Bond Register to be kept by the Paying Agent. The Bonds may be transferred, registered and assigned only on the Bond Register, and such registration shall be at the expense of the Issuer. A Bond may be assigned by the execution of an assignment form on the Bond or by other instruments of transfer and assignment acceptable to the Paying Agent. A new Bond or Bonds will be delivered by the Paying Agent to the last assignee (the new Owner) in exchange for such transferred and assigned Bonds after receipt of the Bonds to be transferred in proper form. Such new Bond or Bonds shall be in the denomination of $5,000 or any integral multiple thereof within a single maturity. Neither the Issuer nor the Paying Agent shall be required to issue, register, transfer or exchange any Bond during a period beginning (i) at the opening of business on a Record Date and ending at the close of business on the Interest Payment Date or (ii) with respect to Bonds to be redeemed, at the opening of business fifteen (15) days before the date of the mailing of a notice of redemption of such Bonds and ending on the date of such redemption.
SECTION 6. Form of Bonds. The Bonds and the endorsements to appear thereon shall be in substantially the following forms, respectively, to‑wit:
(FORM OF BOND)
Unless this Bond is presented by an authorized representative of the Depository Trust Company, a New York corporation (“DTC”), to the Issuer or their agent for registration of transfer, exchange, or payment, and any Bond issued is registered in the name of CEDE & CO. or in such other name as is requested by an authorized representative of DTC (and any payment is made to CEDE & CO. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, CEDE & CO., has an interest herein.
As provided in the Resolution referred to herein, until the termination of the system of book-entry-only transfers through DTC and notwithstanding any other provision of the Resolution to the contrary, this Bond may be transferred, in whole but not in part, only to a nominee of DTC, or by a nominee of DTC to DTC or a nominee of DTC, or by DTC or a nominee of DTC to any successor securities depository or any nominee thereof.
No. R-_____ Principal Amount $_________
UNITED STATES OF AMERICA
STATE OF LOUISIANA
PARISH OF OUACHITA
GENERAL OBLIGATION SCHOOL BOND, SERIES 2008 OF EAST OUACHITA PARISH SCHOOL DISTRICT OF THE PARISH OF OUACHITA, STATE OF LOUISIANA
Maturity Interest Bond CUSIP
Date Rate Date
March 1, _____ ______% January 1, 2008
689861
EAST OUACHITA PARISH SCHOOL DISTRICT OF THE PARISH OF OUACHITA, STATE OF LOUISIANA (the “Issuer”), promises to pay to:
REGISTERED OWNER: CEDE & CO. (Tax Identification #13-2555119)
PRINCIPAL AMOUNT: ____________________________ DOLLARS
or registered assigns, on the Maturity Date set forth above, the Principal Amount set forth above, together with interest thereon from the Bond Date set forth above or the most recent interest payment date to which interest has been paid or duly provided for, payable on September 1, 2008, and semiannually thereafter on March 1 and September 1 of each year (each an “Interest Payment Date”), at the Interest Rate per annum set forth above until said Principal Amount is paid, unless this Bond shall have been previously called for redemption and payment shall have been made or duly provided for. The principal of this Bond, upon maturity or redemption, is payable in lawful money of the United States of America at the principal corporate trust office of Argent Trust, a division of National Independent Trust Company, in the City of Ruston, Louisiana, or successor thereto (the “Paying Agent”), upon presentation and surrender hereof. Interest on this Bond is payable by check mailed by the Paying Agent to the registered owner (determined as of the close of business on the 15th calendar day of the month next preceding the Interest Payment Date) at the address as shown on the registration books of the Paying Agent.
During any period after the initial delivery of the Bonds in book-entry-only form when the Bonds are delivered in multiple certificates form, upon request of a registered owner of at least $1,000,000 in principal amount of Bonds outstanding, all payment of principal, premium, if any, and interest on the Bonds will be paid by wire transfer in immediately available funds to an account designated by such registered owner; CUSIP number identification with appropriate dollar amounts for each CUSIP number must accompany all payments of principal, premium, and interest, whether by check or by wire transfer.
FOR SO LONG AS THIS BOND IS HELD IN BOOK-ENTRY FORM REGISTERED IN THE NAME OF CEDE & CO. ON THE REGISTRATION BOOKS OF THE ISSUER KEPT BY THE PAYING AGENT, AS BOND REGISTRAR, THIS BOND, IF CALLED FOR PARTIAL REDEMPTION IN ACCORDANCE WITH THE RESOLUTION, SHALL BECOME DUE AND PAYABLE ON THE REDEMPTION DATE DESIGNATED IN THE NOTICE OF REDEMPTION GIVEN IN ACCORDANCE WITH THE RESOLUTION AT, AND ONLY TO THE EXTENT OF, THE REDEMPTION PRICE, PLUS ACCRUED INTEREST TO THE SPECIFIED REDEMPTION DATE; AND THIS BOND SHALL BE PAID, TO THE EXTENT SO REDEEMED, (i) UPON PRESENTATION AND SURRENDER HEREOF AT THE OFFICE SPECIFIED IN SUCH NOTICE OR (ii) AT THE WRITTEN REQUEST OF CEDE & CO., BY CHECK MAILED TO CEDE & CO. BY THE PAYING AGENT OR BY WIRE TRANSFER TO CEDE & CO. BY THE PAYING AGENT IF CEDE & CO. AS BOND OWNER SO ELECTS. IF, ON THE REDEMPTION DATE, MONEYS FOR THE REDEMPTION OF BONDS OF SUCH MATURITY TO BE REDEEMED, TOGETHER WITH INTEREST TO THE REDEMPTION DATE, SHALL BE HELD BY THE PAYING AGENT SO AS TO BE AVAILABLE THEREFOR ON SUCH DATE, AND AFTER NOTICE OF REDEMPTION SHALL HAVE BEEN GIVEN IN ACCORDANCE WITH THE RESOLUTION, THEN, FROM AND AFTER THE REDEMPTION DATE, THE AGGREGATE PRINCIPAL AMOUNT OF THIS BOND SHALL BE IMMEDIATELY REDUCED BY AN AMOUNT EQUAL TO THE AGGREGATE PRINCIPAL AMOUNT THEREOF SO REDEEMED, NOTWITHSTANDING WHETHER THIS BOND HAS BEEN SURRENDERED TO THE PAYING AGENT FOR CANCELLATION.
This bond is one of an authorized issue aggregating in principal the sum of Ten Million Dollars ($10,000,000) (the “Bonds”), all of like tenor and effect except as to number, denomination, interest rate and maturity, said Bonds having been issued by the Issuer pursuant to a resolution adopted by its governing authority on December11, 2007 (the “Resolution”), for the purpose of acquiring and/or improving lands for building sites and playgrounds; including construction of necessary sidewalks and streets adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District, including, to the extent feasible, those specific school projects set forth in the “Capital Improvements Plan” approved by the Ouachita Parish School Board on April 17, 2007, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public, under the authority conferred by Article VI, Section 33 of the Constitution of the State of Louisiana of 1974, Sub-Part A, Part III, Chapter 4, Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and are the emission of bonds authorized at an election held on July 21, 2007, the result of which election has been duly promulgated in accordance with law.
The Bonds are issuable only as fully registered bonds in the denomination of $5,000 principal amount or any integral multiple thereof, exchangeable for an equal aggregate principal amount of bonds of the same maturity of any other authorized denomination.
Subject to the limitations of and upon payment of the charges provided in the Resolution, the transfer of this Bond may be registered on the registration books of the Paying Agent upon surrender of this Bond at the principal corporate trust office of the Paying Agent as registrar, accompanied by a written instrument of transfer in form and with guaranty of signature satisfactory to the Paying Agent, duly executed by the registered owner or his attorney duly authorized in writing, and thereupon a new bond or bonds of the same maturity and of authorized denomination or denominations, for the same aggregate principal amount, will be issued to the transferee. Prior to due presentment for registration of transfer of this Bond, the Issuer and the Paying Agent may deem and treat the person in whose name this Bond is registered as the absolute owner hereof for all purposes, whether or not this Bond shall be overdue and neither the Issuer nor the Paying Agent shall be bound by any notice to the contrary.
The Bonds maturing on March 1, 2019, and thereafter, are callable for redemption at the option of the Issuer in full or in part at any time on or after March 1, 2018, and if less than a full maturity, then by lot within such maturity, at the principal amount thereof, plus accrued interest from the most recent Interest Payment Date to which interest has been paid or duly provided for. The Bonds are not required to be redeemed in inverse order of maturity. In the event any Bond to be redeemed is of a denomination larger than $5,000, a portion of such Bond ($5,000 or any multiple thereof) may be redeemed. Official notice of such call of any of the Bonds for redemption shall be given by means of first class mail, postage prepaid, by notice deposited in the United States mail not less than thirty (30) days prior to the redemption date addressed to the registered owner of each Bond to be redeemed at his address as shown on the registration books of the Paying Agent.
The Resolution permits, with certain exceptions as therein provided, the amendment thereof and the modifications of the rights and obligations of the Issuer and the rights of the owners of the Bonds at any time by the Issuer with consent of the owners of two-thirds (2/3) of the aggregate principal amount of all Bonds issued under the Resolution, to be determined in accordance with the Resolution.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the certificate of registration hereon shall have been signed by the Paying Agent.
This Bond and the issue of which it forms a part constitute general obligations of the Issuer, and the full faith and credit of the Issuer is pledged for the payment of this Bond and the issue of which it forms a part. Said Bonds are secured by a special ad valorem tax to be imposed and collected annually in excess of all other taxes on all the property subject to such taxation within the territorial limits of the Issuer, under the Constitution and laws of Louisiana, sufficient in amount to pay the principal of this Bond and the issue of which it forms a part and the interest thereon as they severally mature.
It is hereby certified, recited and declared that all acts, conditions and things required to exist, to happen and to be performed precedent to and in the issuance of this Bond and the issue of which it forms a part to constitute the same legal, binding and valid obligations of the Issuer have existed, have happened and have been performed in due time, form and manner as required by law, and that the indebtedness of the Issuer, including this Bond and the issue of which it forms a part, does not exceed the limitations prescribed by the Constitution and statutes of the State of Louisiana.
It is certified that this Bond is authorized by and is issued in conformity with the requirements of the Constitution and statutes of this State.
IN WITNESS WHEREOF, the Parish School Board of the Parish of Ouachita, State of Louisiana, acting as the governing authority of the Issuer, has caused this Bond to be executed in its name by the facsimile signatures of its President and its Secretary and a facsimile of its corporate seal to be imprinted hereon.
EAST OUACHITA PARISH SCHOOL DISTRICT OF THE PARISH OF OUACHITA, STATE OF LOUISIANA
Secretary, Parish School Board President, Parish School Board
(SEAL)
* * * * * *
(FORM OF SECRETARY OF STATE ENDORSEMENT -
TO BE PRINTED ON ALL BONDS)
OFFICE OF SECRETARY OF STATE
STATE OF LOUISIANA
BATON ROUGE
This Bond secured by a tax. Registered on this, the _____ day of ___________, 2008.
Secretary of State
* * * * * *
(FORM OF PAYING AGENT'S CERTIFICATE OF REGISTRATION)
This Bond is one of the Bonds referred to in the within-mentioned Resolution.
Argent Trust, a division of National Independent Trust Company
Ruston, Louisiana
as Paying Agent
Date of Registration: BY:_________________________________
Authorized Officer
* * * * * *
(FORM OF ASSIGNMENT) FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
Please Insert Social Security
or other Identifying Number of Assignee
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints __________ attorney or agent to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises.
Dated:
NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever.
* * * * * *
(FORM OF LEGAL OPINION CERTIFICATE ‑TO BE PRINTED ON ALL BONDS)
I, the undersigned Secretary of the Parish School Board of the Parish of Ouachita, State of Louisiana, do hereby certify that the following is a true copy of the complete legal opinion of Foley & Judell, L.L.P., the original of which was manually executed, dated and issued as of the date of payment for and delivery of the original Bonds of the issue described therein and was delivered to Morgan Keegan & Company, Inc., of New Orleans, Louisiana, the original purchaser thereof:
(Bond Printer Shall Insert Legal Opinion)
I further certify that an executed copy of the above legal opinion is on file in my office, and that an executed copy thereof has been furnished to the Paying Agent for this Bond.
(Facsimile) Secretary
* * * * * *
STATEMENT OF INSURANCE
Financial Security Assurance Inc. (“Financial Security”), New York, New York, has delivered its municipal bond insurance policy with respect to the scheduled payments due of principal of and interest on this Bond to Argent Trust, a Division of National Independent Trust Company in the City of Ruston, Louisiana, or it=s successor, as paying agent for the Bonds (the “Paying Agent”). Said Policy is on file and available for inspection at the principal office of the Paying Agent and a copy thereof may be obtained from Financial Security or the Paying Agent.
* * * * * *
SECTION 7. Execution of Bonds. The Bonds shall be signed by the Executive Officers for, on behalf of, in the name of and under the corporate seal of the Issuer, and the Legal Opinion Certificate shall be signed by the Secretary of the Governing Authority, which signatures and corporate seal may be either manual or facsimile.
SECTION 8. Registration of Bonds. The Bonds shall be registered with the Secretary of State of the State of Louisiana as provided by law and shall bear the endorsement of the Secretary of State in substantially the form set forth herein, provided that such endorsement shall be manually signed only on the Bonds initially delivered to the Purchaser, and Bonds subsequently exchanged therefor as permitted in this Resolution may bear the facsimile signature of said Secretary of State.
SECTION 9. Pledge of Full Faith and Credit. The Bonds shall constitute general obligations of the Issuer, and the full faith and credit of the Issuer is hereby pledged for their payment. This Governing Authority does hereby obligate itself and is bound under the terms and provisions of law and the election authorizing the Bonds to impose and collect annually in excess of all other taxes a tax on all of the property subject to taxation within the territorial limits of the Issuer sufficient to pay the principal of and the interest on the Bonds falling due each year, said tax to be levied and collected by the same officers, in the same manner and at the same time as other taxes are levied and collected within the territorial limits of the Issuer.
SECTION 10. Sinking Fund. For the payment of the principal of and the interest on the Bonds, the Issuer will establish a special fund, to be held by the regularly designated fiscal agent of the Issuer (the “Sinking Fund”), into which the Issuer will deposit the proceeds of the aforesaid special tax and no other moneys whatsoever. The depository for the Sinking Fund shall transfer from the Sinking Fund to the Paying Agent at least one (1) day in advance of each Interest Payment Date, funds fully sufficient to pay promptly the principal and interest falling due on such date.
All moneys deposited with the regularly designated fiscal agent bank or banks of the Issuer or the Paying Agent under the terms of this Resolution shall constitute sacred funds for the benefit of the Owners of the Bonds, and shall be secured by said fiduciaries at all times to the full extent thereof in the manner required by law for the securing of deposits of public funds.
All or any part of the moneys in the Sinking Fund shall, at the written request of the Issuer, be invested in accordance with the provisions of the laws of the State of Louisiana, in which event all income derived from such investments shall be added only to the Sinking Fund.
SECTION 11. Application of Proceeds. The Executive Officers are hereby empowered, authorized and directed to do any and all things necessary and incidental to carry out all of the provisions of this Resolution, to cause the necessary Bonds to be printed, to issue, execute and seal the Bonds, and to effect delivery thereof as hereinafter provided. The proceeds derived from the sale of the Bonds, except accrued interest, shall be deposited by the Issuer with its fiscal agent bank or banks to be used only for the purpose for which the Bonds are issued. Accrued interest, if any, derived from the sale of the Bonds shall be deposited in the Sinking Fund to be applied to the first interest payment.
SECTION 12. Bonds Legal Obligations. The Bonds shall constitute legal, binding and valid obligations of the Issuer and shall be the only representations of the indebtedness as herein authorized and created.
SECTION 13. Resolution a Contract. The provisions of this Resolution shall constitute a contract between the Issuer, or its successor, and the Owner or Owners from time to time of the Bonds and any such Owner or Owners may at law or in equity, by suit, action, mandamus or other proceedings, enforce and compel the performance of all duties required to be performed by this Governing Authority or the Issuer as a result of issuing the Bonds.
No material modification or amendment of this Resolution, or of any resolution amendatory hereof or supplemental hereto, may be made without the consent in writing of the Owners of two‑thirds (2/3) of the aggregate principal amount of the Bonds then outstanding; provided, however, that no modification or amendment shall permit a change in the maturity or redemption provisions of the Bonds, or a reduction in the rate of interest thereon, or in the amount of the principal obligation thereof, or affecting the obligation of the Issuer to pay the principal of and the interest on the Bonds as the same shall come due from the taxes pledged and dedicated to the payment thereof by this Resolution, or reduce the percentage of the Owners required to consent to any material modification or amendment of this Resolution, without the consent of all of the Owners of the Bonds.
SECTION 14. Severability; Application of Subsequently Enacted Laws. In case any one or more of the provisions of this Resolution or of the Bonds shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions of this Resolution or of the Bonds, but this Resolution and the Bonds shall be construed and enforced as if such illegal or invalid provisions had not been contained therein. Any constitutional or statutory provisions enacted after the date of this Resolution which validate or make legal any provision of this Resolution and/or the Bonds which would not otherwise be valid or legal, shall be deemed to apply to this Resolution and to the Bonds.
SECTION 15. Recital of Regularity. This Governing Authority having investigated the regularity of the proceedings had in connection with the Bonds herein authorized and having determined the same to be regular, the Bonds shall contain the following recital, to‑wit:
“It is certified that this Bond is authorized by and is issued in conformity with the requirements of the Constitution and statutes of this State.”
SECTION 16. Effect of Registration. The Issuer, the Paying Agent, and any agent of either of them may treat the Owner in whose name any Bond is registered as the Owner of such Bond for the purpose of receiving payment of the principal (and redemption price) of and interest on such Bond and for all other purposes whatsoever, and to the extent permitted by law, neither the Issuer, the Paying Agent, nor any agent of either of them shall be affected by notice to the contrary.
SECTION 17. Notices to Owners. Wherever this Resolution provides for notice to Owners of Bonds of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and mailed, first‑class postage prepaid, to each Owner of such Bonds, at the address of such Owner as it appears in the Bond Register. In any case where notice to Owners of Bonds is given by mail, neither the failure to mail such notice to any particular Owner of Bonds, nor any defect in any notice so mailed, shall affect the sufficiency of such notice with respect to all other Bonds. Where this Resolution provides for notice in any manner, such notice may be waived in writing by the Owner or Owners entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by Owners shall be filed with the Paying Agent, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver.
SECTION 18. Cancellation of Bonds. All Bonds surrendered for payment, redemption, transfer, exchange or replacement, if surrendered to the Paying Agent, shall be promptly canceled by it and, if surrendered to the Issuer, shall be delivered to the Paying Agent and, if not already canceled, shall be promptly canceled by the Paying Agent. The Issuer may at any time deliver to the Paying Agent for cancellation any Bonds previously registered and delivered which the Issuer may have acquired in any manner whatsoever, and all Bonds so delivered shall be promptly canceled by the Paying Agent. All canceled Bonds held by the Paying Agent shall be disposed of as directed in writing by the Issuer.
SECTION 19. Mutilated, Destroyed, Lost or Stolen Bonds. If (1) any mutilated Bond is surrendered to the Paying Agent, or the Issuer and the Paying Agent receive evidence to their satisfaction of the destruction, loss or theft of any Bond, and (2) there is delivered to the Issuer and the Paying Agent such security or indemnity as may be required by them to save each of them harmless, then, in the absence of notice to the Issuer or the Paying Agent that such Bond has been acquired by a bona fide purchaser, the Issuer shall execute, and upon its request the Paying Agent shall register and deliver, in exchange for or in lieu of any such mutilated, destroyed, lost, or stolen Bond, a new Bond of the same maturity and of like tenor, interest rate and principal amount, bearing a number not contemporaneously outstanding. In case any such mutilated, destroyed, lost or stolen Bond has become or is about to become due and payable, the Issuer in its discretion may, instead of issuing a new Bond, pay such Bond. Upon the issuance of any new Bond under this Section, the Issuer may require the payment by the Owner of a sum sufficient to cover any tax or other governmental charge that may be imposed in relation thereto and any other expenses (including the fees and expenses of the Paying Agent) connected therewith. Every new Bond issued pursuant to this Section in lieu of any mutilated, destroyed, lost or stolen Bond shall constitute a replacement of the prior obligation of the Issuer, whether or not the mutilated, destroyed, lost or stolen Bond shall be at any time enforceable by anyone and shall be entitled to all the benefits of this Resolution equally and ratably with all other Outstanding Bonds. Any additional procedures set forth in the Agreement, authorized in this Resolution, shall also be available with respect to mutilated, destroyed, lost or stolen Bonds. The provisions of this Section are exclusive and shall preclude (to the extent lawful) all other rights and remedies with respect to the replacement and payment of mutilated, destroyed, lost or stolen Bonds.
SECTION 20. Discharge of Resolution; Defeasance. If the Issuer shall pay or cause to be paid, or there shall otherwise be paid to the Owners, the principal (and redemption price) of and interest on the Bonds, at the times and in the manner stipulated in this Resolution, then the pledge of the money, securities, and funds pledged under this Resolution and all covenants, agreements, and other obligations of the Issuer to the Owners of the Bonds shall thereupon cease, terminate, and become void and be discharged and satisfied, and the Paying Agent shall pay over or deliver all money held by it under this Resolution to the Issuer.
Bonds or interest installments for the payment or redemption of which money shall have been set aside and shall be held in trust (through deposit by the Issuer of funds for such payment or redemption or otherwise) at the maturity or redemption date thereof shall be deemed to have been paid within the meaning and with the effect expressed above in this Section, if they have been defeased pursuant to Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, or any successor provisions thereto.
SECTION 21. Successor Paying Agent; Paying Agent Agreement. The Issuer will at all times maintain a Paying Agent meeting the qualifications hereinafter described for the performance of the duties hereunder for the Bonds. The designation of the initial Paying Agent in this Resolution is hereby confirmed and approved. The Issuer reserves the right to appoint a successor Paying Agent by (a) filing with the Person then performing such function a certified copy of a resolution or ordinance giving notice of the termination of the Agreement and appointing a successor and (b) causing notice to be given to each Owner. Every Paying Agent appointed hereunder shall at all times be a bank or trust company organized and doing business under the laws of the United States of America or of any state, authorized under such laws to exercise trust powers, and subject to supervision or examination by Federal or State authority. The Executive Officers are hereby authorized and directed to execute an appropriate Agreement with the Paying Agent for and on behalf of the Issuer in such form as may be satisfactory to said officers, the signatures of said officers on such Agreement to be conclusive evidence of the due exercise of the authority granted hereunder.
SECTION 22. Arbitrage. The Issuer covenants and agrees that, to the extent permitted by the laws of the State of Louisiana, it will comply with the requirements of the Internal Revenue Code of 1986 and any amendment thereto (the “Code”) in order to establish, maintain and preserve the exclusion from “gross income” of interest on the Bonds under the Code. The Issuer further covenants and agrees that it will not take any action, fail to take any action, or permit any action within its control to be taken, or permit at any time or times any of the proceeds of the Bonds or any other funds of the Issuer to be used directly or indirectly in any manner, the effect of which would be to cause the Bonds to be “arbitrage bonds” or would result in the inclusion of the interest on any of the Bonds in gross income under the Code, including, without limitation, (i) the failure to comply with the limitation on investment of Bond proceeds or (ii) the failure to pay any required rebate of arbitrage earnings to the United States of America or (iii) the use of the proceeds of the Bonds in a manner which would cause the Bonds to be “private activity bonds”.
The Executive Officers are hereby empowered, authorized and directed to take any and all action and to execute and deliver any instrument, document or certificate necessary to effectuate the purposes of this Section.
SECTION 23. Qualified Tax-Exempt Obligations . The Bonds are designated as “qualified tax‑exempt obligations” within the meaning of Section 265(b)(3) of the Code. In making this designation, the Issuer finds and determines that:
(a) the Bonds are not “private activity bonds” within the meaning of the Code; and
(b) the reasonably anticipated amount of qualified tax-exempt obligations which will be issued by the Issuer and all subordinate entities in calendar year 2008 does not exceed $10,000,000.
SECTION 24. Publication. A copy of this Resolution shall be published immediately after its adoption in one (1) issue of the official journal of the Issuer.
SECTION 25. Continuing Disclosure. The Executive Officers are hereby empowered and directed to execute an appropriate Continuing Disclosure Certificate (substantially in the form set forth in Appendix H of the official statement issued in connection with the sale and issuance of the Bonds) pursuant to S.E.C. Rule 15c2-12(b)(5).
SECTION 26. Section Headings. The headings of the various sections hereof are inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the provisions hereof.
SECTION 27. Effective Date. This Resolution shall become effective immediately.
The foregoing Resolution having been submitted to a vote, the vote thereon was as follows:
YAY: Jack White, Scott Robinson, A.R. Sims, Jerry R. Hicks, John L. Russell, Carey Walker, Susan Spence
NAY:
ABSENT:
ABSTAINING:
And the resolution was declared adopted on this,11th day of December, 2007.
/s/ Robert Webber, Secretary
/s/ Jack White, President
12/20
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NOTICE TO BIDDERS
Sealed Bids will be received by the Morehouse Parish School Board, 714 South Washington, Bastrop, Louisiana 71221 until 2:00 P.M., January 17th , 2007.
For: New Bus Drive and Parking Lots for Beekman Jr. High and
Morehouse Magnet School
714 South Washington
Bastrop, Louisiana 71221
Morehouse Parish School Board
Bid Number: 00205
Complete Bidding Documents for this project are available in electronic form. They may be obtained without charge and without deposit from HYPERLINK "http://www.aeplans.com" www.aeplans.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Architect at
TB Architecture
141 DeSiard Street, Suite 506
Monroe, Louisiana 71201
Telephone: (318) 340-1550
Facsimile: (318) 998-1315
E-mail: tlittleton@tbarchitecture.com
All bids must be accompanied by bid security equal to five percent (5%) of the base bid and all additive alternates, and must be in the form of a certified check, cashier's check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State, and who is residing in this State, in an amount equal to the 100% of the contract amount.
No bid may be withdrawn for a period of thirty (30) days after receipt of bids, except under the provisions of Act 111 of 1983.
A mandatory pre-bid conference will be Thursday, January 10th , 2007, at 9:00 A.M., at the job site on the Beekman Jr. High campus. Morehouse Magnet School will also be discussed at this meeting. Bids shall be accepted only from Contractors who attend the Pre-bid Conference.
The Owner reserves the right to reject any and all bids.
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